Finance Operations Specialist
COMPANY OVERVIEW
FloodGate Medical is an experienced talent solutions firm specializing in the Medical Device space for 20+ years. We are continuously working to be the most trusted company in our industry. We work with top medical device companies Nationwide to recruit quality and skilled candidates to fill their Sales, Clinical, Marketing, In-House and Executive positions. We believe that nothing matters more than people, which is why we treat all people like they matter. We take an ever-evolving approach to the recruiting process, which attracts top talent for our clients.
MISSION
To improve lives by uniting great people with great companies. We have improved the lives of 2000+ candidates, dozens of our team members, and 1000s in the Tampa Bay community.
CORE VALUES
Our vision is to dazzle every candidate, every client, every time. To accomplish that, we hold true to these core values:
Innovation Advances
Truth Endures
Christian Integrity Impacts
Every Person Matters
Serving is Winning
What You’ll Do
As a Finance Operations Specialist, you will:
Manage day-to-day bookkeeping activities across multiple entities
Enter and maintain Accounts Payable, Accounts Receivable, payroll journal entries, and general journal entries
Record and reconcile credit card transactions and employee expense reports
Maintain vendor files, W-9 documentation, and accounting records
Ensure accounting transactions are accurately coded and reflected in financial statements
Support monthly close activities and financial reporting preparation
Process and apply customer payments, deposits, and cash receipts
Assist with sales tax calculations and reporting requirements
Generate and distribute client invoices accurately and on time
Review contracts and placement agreements to ensure correct billing percentages, fee structures, and installment schedules
Manage invoice follow-up and collections activities
Build strong relationships with client finance and Accounts Payable teams
Resolve billing questions and discrepancies professionally and efficiently
Monitor aging receivables and proactively drive collections while maintaining positive client relationships
Review recruiter commission calculations and supporting documentation
Validate commission reports against placements, contracts, and billing activity
Ensure commission reporting is completed accurately and on schedule
Support leadership with financial and operational reporting needs
Coordinate annual budgeting activities by gathering, organizing, and analyzing financial data
Collaborate with department leaders to collect budget inputs and assumptions
Maintain budget templates and perform supporting calculations
Assist leadership with forecasting and financial planning activities
Partner with leadership and technical teams to identify opportunities for automation and efficiency improvements
Support integration efforts between QuickBooks, ERP systems, and internal operational tools
Help develop more streamlined reporting, invoicing, reconciliation, and collections processes
Contribute ideas that improve accuracy, reduce manual work, and enhance the overall finance function
What You’ll Need
Non-Negotiable:
3+ years of bookkeeping, accounting, AR/AP, or finance operations experience
Strong understanding of Accounts Receivable, Accounts Payable, payroll entries, and general ledger activity
Experience using QuickBooks (QuickBooks Online preferred)
Strong attention to detail and ability to identify discrepancies before they become problems
Experience handling client billing and collections
Excellent communication and relationship-building skills
Comfortable working directly with clients, recruiters, and company leadership
Intermediate proficiency with Google Sheets and/or Excel, including formulas, reconciliations, and reporting
Ability to manage multiple priorities across multiple business entities
Self-starter who takes ownership and thrives in a fast-moving small business environment
Preferred:
Full-charge bookkeeping experience
Associate's or Bachelor's degree in Accounting, Finance, or a related field
Recruiting, staffing, professional services, or agency industry experience
Experience with commission calculations and reporting
Sales tax reporting experience
Experience supporting budgeting and forecasting processes
Exposure to ERP systems, accounting system integrations, or process automation initiatives
In this role, success means:
Accurate and timely billing for every client engagement
Healthy collections performance and reduced aging receivables
Reliable commission reporting delivered on schedule
Well-maintained financial records and organized documentation
Strong relationships with both clients and internal stakeholders
Continuous improvement of accounting processes, systems, and reporting capabilities
A proactive mindset that helps FloodGate Medical scale efficiently as we grow
What This Role Is Not
Not a CPA, tax, or audit position
Not a management role
Not a purely transactional data-entry position
Not a back-office role with limited interaction—this position regularly engages with clients and internal stakeholders
Not a software development role, but someone who enjoys improving systems and processes will thrive here
Perks of the Job
Healthcare Benefits
Cell phone reimbursement
401K with a 4% match
Weekly company rewards based on performance
Charitable giving through volunteer efforts, financial gifts, and support of missions
Circle of Excellence program
Flexible work