Finance Management Assistant

Job Summary: To provide accounting services to all Small Parts locations and HTI as described below. Responsibilities listed below are divided up between the finance department. 

Key Responsibilities

Accounts Receivable (AR)

• Prepare and send invoices; manage collections, AR issues reports (bi-weekly), and OB10 processing.
• Receive, post, and reconcile all daily receipts.
• Maintain AR roll-forward and elimination spreadsheets.
• Provide Proof of Delivery documentation and copies of invoices as requested.
• Set up new customers in the ERP system.
• Prepare AR reconciliation and aging reports.
• Manage prepaid and scrap value spreadsheets and create related vendor invoices.
• Generate special and ad-hoc AR reports as needed.

Accounts Payable (AP)

• Process invoices, vouchers, and vendor payments following established procedures.
• Prepare weekly and bi-weekly check runs.
• Reconcile and maintain vendor accounts, resolving discrepancies with vendors and customer service.
• Maintain sales and use tax reports and certification of insurance forms.
• Assist with monthly AP reconciliation and aging analysis.

Financial Reporting & Analysis

• Assist the Controller with monthly closing activities and financial metric analysis.
• Prepare and post journal entries; reconcile accounts and general ledger.
• Maintain fixed asset system (FAS), asset numbering, and asset-to-budget reporting.
• Prepare monthly reports, including PPE, PMA, COPO COQ, and scrap analysis.
• Review HTI and SPI bank statements; balance cash books weekly.

Competencies:

• Alignment with MPI Mission and Values
• Understands and performs to the Small Parts Quality Management System
• Strong communication skills
• Customer focused
• Ability and desire to perform accurate work
• Accountable and dependable
• Able to understand work and process instructions
• Ability to work well with others
• Must be able to use a PC with MS Office and navigate the Plex ERP system

Qualifications:

• High school diploma or equivalent; one year of office experience preferred
• Ability to read, fluently speak and write in the English language; the ability to read and write in Spanish is a plus
• Ability to write simple correspondence
• Demonstrate strong English grammar and composition
• Ability to effectively present information in one-on-one situations