Finance & Human Resources Coordinator

·  Bachelor’s degree in accounting or related field.

·  4 years of progressive and responsible experience pertaining to finance and accounting and human resources needs in a professional services organization. This includes assisting with financial recordkeeping, processing invoices, payroll administration and maintaining employee files. Direct professional experience working in architect/engineer/contractor (A/E/C) industry is a plus.

·  Strong organizational, time management, and personal communication skills, both verbal and written. The candidate selected for this position must be approachable and able to interact in a positive and constructive manner with employees at all levels of the firm.

·  Must be able to balance competing priorities, shift focus efficiently and manage workflows without compromising quality.

·  Strong computer/IT systems knowledge and proficiency in all Microsoft Office® Programs, including, but not limited to: Word®, Outlook®, PowerPoint® and Excel®. Experience using Deltek Vantagepoint® and Paylocity is a plus.

·  Must be a team player and able to work as a member of group, as well as independently. This position will require the ability to multitask, work well under pressure and adapt to changing deadlines and schedules sometimes on short notice.

·   Prepare monthly client invoices.

·   Process payroll on a bi-weekly basis

·   Manage vacation and sick time accruals.

·   Facilitate cash management activities, apply customer payments and perform bank reconciliations.

·   Assist with Fixed Asset Inventory Tracking.

·   Assist with the development and updating of the firm’s financial management policies and standard operating procedures (SOPs).

·   Coordinate recruitment activities, including posting and maintaining all job requisitions, corresponding with candidates, and scheduling interviews.

·   Manage pre-employment activities, including ordering background checks, scheduling drug and medical screens, scheduling and participating in the on-boarding process. 

·   Maintain accurate HR records (electronic and hard copy) in accordance with appropriate requirements.

·   Providing administrative support to the HR department (i.e., scheduling annual medical surveillance appointments, creating department forms and templates, posting documents to corporate intranet, filing, HRIS data entry, etc.)

·   Respond to internal and external financial and HR inquiries via telephone and email; answer and re-direct as appropriate.

·   Assist with miscellaneous financial and HR-related projects and duties, as required.