Finance Associate

Join the Particular Council of St. Vincent de Paul as a Full Time Finance Associate, where you can apply your financial expertise in a meaningful way. Situated in Baton Rouge, LA 70802, this onsite role offers a unique opportunity to be part of a team dedicated to enriching the lives of our community through retail initiatives. With a competitive salary ranging from $45,000 to $55,000 annually, you'll find not only financial fulfillment but also the chance to work in an environment that values integrity and excellence.

This position allows you to contribute to the mission of empathy and customer-centricity, ensuring every financial decision positively impacts those we serve. You'll engage with like-minded professionals who are committed to high performance and collaboration, making each day at work rewarding. You can get great benefits such as Medical, Dental, Vision, Life Insurance, Health Savings Account, Competitive Salary, Paid Time Off, Employee Discounts, 403(b), and Employee Assistance Program. Experience the joy of making a difference while advancing your career in a dynamic and purpose-driven organization.

Your day as a Finance Associate

As a Full Time Finance Associate at the Particular Council of St. Vincent de Paul, you will play a vital role in maintaining meticulous record-keeping and ensuring all financial processes run smoothly. Your responsibilities will include managing accounts payable, processing sales tax, and overseeing grant account receivables. You will ensure timely bill payments through ACH and check writing, while also maintaining and entering data into our donor CRM system. This position requires collaboration with the Executive Team, program directors, the Permanent Supportive Housing Manager, and other office staff, fostering a team-oriented atmosphere that aligns with our core values.

By streamlining the documentation process and obtaining necessary approvals, you will contribute significantly to the financial health and mission of our organization, ensuring we can continue to serve our community effectively.

What you need to be successful

To thrive as a Full Time Finance Associate at the Particular Council of St. Vincent de Paul, you will need a blend of educational qualifications and practical experience. A degree in Accounting, Finance, Business Administration, or a related field is preferred, though significant experience may substitute for formal education.

You should possess at least 5 years of experience in bookkeeping or accounting, ideally within a nonprofit setting, and have a strong grasp of grant-funded accounts receivable. Proficiency in accounting software, CRM management, Microsoft Office, and Google Suite is essential, alongside familiarity with nonprofit accounting principles and sales tax processing. Attention to detail and accuracy are critical, as is the ability to handle sensitive financial information with confidentiality.

Strong organizational, time management, and communication skills will enable you to excel in a collaborative team environment, supporting our mission with respect for Catholic social teachings.

ESSENTIAL JOB DUTIES/PERFORMANCE STANDARDS:

• Review all invoices to ensure they are ready for payment
• • Review all invoices for accuracy to ensure invoices have proper backups and signature approvals
  • Review recurring monthly invoice lists to make sure invoices have been received
  • Code bill invoices
  • Write checks and have signed. Ensure written checks are in the correct posting period and bank account
  • Document on invoices check number and date
  • Copy invoices needed for grants; scan documents required for the grant department
• Pay bills for all departments
• • Make one copy of all checks
  • Copy needed invoices before mailing
  • Make sure all paid bills have final approval
  • Stuff and mail invoice payments
  • Assist with entering invoices in the accounting software and SVDP database for Grant Account Receivables
• Pay miscellaneous ongoing and one-time expenses
• • Ensure on-time payment of monthly expenses, including rental payments
• Assists in the preparation and administration of assigned grants financials
• • Print out asset reports for grant matches. Maintain an asset acquisition with details.
  • Request, pay and print Certificate of Good Standing from the Secretary of State Website when requested
  • Maintain annual report filing for Secretary of State for all corporations
• Donor CRM Management and Reporting
• • Maintain accurate donor records in the CRM
  • Enter gifts, pledges, and in-kind contributions daily
  • Generate donor reports, giving summaries, segmentation lists, and mailing lists
  • Conduct routine database audits to ensure data integrity and consistency
• Donor Stewardship & Communications
• • Prepare and send donor acknowledgements letters, receipts, and stewardship communications
  • Assist with donor recognition materials, impact updates, and newsletters
  • Respond to donor inquiries professionally and promptly
• Manages, troubleshoots, and facilitates miscellaneous office functions for smooth operation of St. Vincent de Paul services
• • Courteously and timely respond to questions about insurance, bills, repairs, cards
  • Maintains complete record keeping and filing system on all vendors, invoices, checks written in accordance with the Finance Record Retention Schedule
  • Maintain Conference Quarterly spreadsheet with conference provided financial information, ensuring accuracy and required documentation for backup
  • Manages special assignments from CFO, COO, and President/CEO
  • Oversee postage due account
  • Other duties as assigned

Our team needs you!

If this sounds like the right job for you, don't wait - apply today to join our team. We look forward to hearing from you!

This job description is a summary of the essential duties and responsibilities of the position. It is not intended to be a comprehensive listing of all duties and responsibilities. This job description is subject to change at management's discretion.

This job description does not constitute a contract of employment nor does it supersede Louisiana's At- Will employment law.

We are an equal opportunity employer and value diversity in our workforce.

We are an E-Verify Program Participant

ADA Compliant: If you require reasonable accommodation please let us know.