Location: Onsite
Pay Rate: $34$37 per hour (based on experience)
Experience Level: 35 years
Position Type: Contract
About the Role
We are seeking a detail?oriented and proactive Finance & Operations Coordinator Site Services to support Facilities, Site Services, Security, and Safety/Environmental (SHE) teams at a large onsite campus. This role plays a critical part in ensuring smooth financial operations, accurate reporting, and efficient coordination across multiple departments and vendors.
The ideal candidate thrives in a regulated environment, brings strong financial and operational expertise, and enjoys balancing both strategic and day?to?day responsibilities.
Key Responsibilities
As a Finance & Operations Coordinator, you will be responsible for coordinating financial and operational activities essential to the success of Facilities & Site Services, including:
- Supporting Facilities & Site Services, Security, and SHE teams with financial coordination and operational execution
- Assisting the Finance department with timely and accurate financial statements
- Building strong cross?functional relationships to support both ongoing and ad?hoc reporting needs
- Promoting quality, accuracy, and Quality First Time principles across all financial activities
Essential Job Duties
- Utilize enterprise systems and tools such as SAP, procurement platforms (e.g., My Buy), Google Workspace (Sheets, Slides, Sites), Microsoft Windows, and related applications to manage workflows and communications
- Create, submit, and track purchase orders for multiple departments, ensuring approvals and supplier communications are completed accurately
- Develop and maintain Google Sheets reports to track purchase orders and financial spend against annual budgets
- Monitor compliance with internal policies, financial controls, and statutory requirements; support internal and external audits as needed
- Support month?end close activities, including accruals, financial analysis, and reporting
- Assist with prioritization and resource allocation to support financially sustainable operations
- Process and manage campus?related payments, including property taxes, HOA payments, and lease payments on monthly, quarterly, and annual schedules
- Partner with Legal on lease agreements and related updates
- Enter new hire information into external partner, IT, and security systems
- Coordinate ordering of departmental and campus?wide office supplies
- Navigate shifting priorities while effectively balancing operational execution and strategic support
- Translate complex financial data into clear, actionable insights for diverse stakeholder groups
- Support compliance across facilities management, financial management, and operational procedures
- Collaborate effectively across departments and within the broader enterprise finance community
Preferred Qualifications
- Highly collaborative, action?oriented team player with a strong focus on results
- Advanced proficiency in SAP FI/CO, including general ledger, accounts payable, and financial reporting
- Strong skills in Microsoft Office and Google Workspace (Excel, Google Sheets, Google Slides)
- Demonstrated experience initiating and tracking purchase orders and resolving procurement or vendor payment discrepancies
- Experience working in a regulated environment with multiple vendors and stakeholders
- Background in site services, facilities coordination, or operational support roles
- Experience working within a shared service center or large, complex organization is highly beneficial
- Strong communication, organizational, and stakeholder?management skills
Education & Experience
- Bachelors degree in Finance, Business Administration, Economics, or a related field
- 35 years of professional experience in Finance Business Partnering, Controlling, or a similar strategic finance or operations role
Why This Opportunity
- Hands?on role supporting critical site services and facilities operations
- Exposure to financial planning, operational coordination, and cross?functional collaboration
- Competitive hourly pay range with onsite stability
- Opportunity to make a meaningful impact in a fast?paced, highly regulated environment
If you are a finance?focused professional who enjoys operational coordination, stakeholder collaboration, and delivering accurate, high?quality financial support, this Finance & Operations Coordinator opportunity offers a strong next step.
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Apollo Professional Solutions
Apollo Professional Solutions was founded by Gayle A. Williams in 1983 as a technical staffing firm supporting New England aerospace companies. Today, Apollo has grown into a $40 million year company, with 5 regional offices nationwide that offers diversified support to industries that include: defense, military, aeronautical, civil, food & beverage, healthcare, marine, pharmaceutical and scientific industries, as well as local government. We are an equal opportunity employers, that is also certified as a Women’s Business Enterprise by WBENC as well as the State of Massachusetts (SOWMBA Office.)