Field Project Coordinator

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

• Support the Estimator/Project Manager in transitioning awarded projects from proposal to execution by confirming scope requirements, materials, and equipment needs
• Review awarded and upcoming jobs using internal folders, field service schedules, and weekly updates to ensure readiness for execution 
• Coordinate with the Field Service Manager and Estimator/Project Manager to plan project timelines, crew availability, and overall job readiness prior to mobilization 
• Source and confirm availability of required materials and rental equipment based on project needs 
• Obtain vendor quotes and submit necessary information to accounting, including pricing and PO requirements 
• Ensure all quotes and purchase orders are properly documented and filed within each job’s folder 
• Coordinate the pickup or shipment of materials and equipment to job sites, including tracking deliveries and confirming arrival 
• Follow up with vendors and internal teams to resolve any delays, track change orders, shortages, or discrepancies prior to job start 
• Coordinate crew travel arrangements
• Support the Field Service Operations Manager with ongoing scheduling adjustments
• Track project-related expenses and work closely with accounting to ensure invoices are received and added to job’s expense folder
• Follow up on outstanding invoices or discrepancies to maintain accurate job cost tracking 
• Compile and organize reliability and project documentation using Raken, email correspondence, and other relevant sources 
• Ensure all required documentation is accurate, complete, and uploaded in a timely manner throughout the project lifecycle 
• Assist in preparing documentation for project closeout and internal reporting 
• Provide timely updates on project status, materials, logistics, and any issues requiring escalation 
• Monitor and coordinate truck maintenance and repairs, including scheduling service and reviewing required maintenance checklists 
• Support company marketing efforts by drafting and scheduling LinkedIn posts highlighting project milestones, employee achievements, and company updates 
• Assist other employees and departments with tasks as needed

• Previous experience in project coordination, field service, or similar environment preferred 
• Strong organizational skills with the ability to manage multiple projects and priorities simultaneously 
• Excellent communication and follow-up skills 
• Experience with procurement, logistics, or vendor coordination preferred 
• Proficiency in Microsoft Office and SharePoint
• Experience with field service reporting tools such as Raken is a plus
• Applicants must be currently located in the U.S. and authorized to work without sponsorship. 

Flexible work from home options available.