Administrative Skills, Adobe Illustrator, Billing, Communication Skills, Data Entry, Detail Oriented, Documentation, Establish Priorities, Follow Through, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Multitasking, Operational Support, Operations, Organizational Skills, Presentation/Verbal Skills, Problem Solving Skills, Project Close-Out, Promotional Products, Team Player, Time Management, Writing Skills
Looking to build your career in a fast-paced, hands-on environment? Our print and promotional products company is seeking a highly organized Administrative Coordinator to support daily operations and help our internal teams succeed. With 3-5 years of office experience, the ideal candidate is detail-oriented, tech-savvy, and excited to learn the industry while managing multiple priorities.
This is an on-site position offering either part-time (30-35 hours per week) or full-time hours based on candidate preference.
Key Responsibilities
- Provide administrative support to management and staff.
- Perform data entry into various company and customer platforms and ensure accuracy.
- Track and monitor most active jobs/projects from start to completion.
- Gather and organize supporting documentation required for invoicing and project closeout.
- Assist in vendor clarification, and live job questions and invoicing.
- Maintain electronic and physical filing systems.
Preferred Qualifications
- 3-5 years of administrative, office support, or office coordinator experience.
- Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), a plus if you have basic Art Skills in Illustrator.
- Strong organizational, time-management and follow-up skills.
- Strong attention to detail and accuracy with sense of ownership and accountability.
- Ability to prioritize multiple tasks and meet deadlines.
- Able to identify missing information and proactively follow up with team members.
- Comfortable working in a fast-paced environment with changing priorities.
- Professional written and verbal communication skills.
Desired Traits
- Self-starter with a proactive approach.
- Dependable and reliable attendance.
- Comfortable following up with team members to obtain needed information.
- Strong problem-solving abilities.
- Team-oriented and willing to assist and offer help.
- Positive attitude and professional demeanor.
- Experience in the print industry a plus.
Experience:
- Administrative: 3 years (Required)
- Microsoft Excel: 1 year (Required)
- Adobe Illustrator: 1 year (Preferred)
Work Location: In person
A
American Solutions for Business