FHC Patient Access Referral Specialist I
Salary
$17.73 Hourly
Location
KY 40212, KY
Job Type
Full_Time
Job Number
15356 (2704)
Department
Family Health Center
Division
Medical Records & Reception
Opening Date
04/12/2026
Closing Date
4/28/2026 11:59 PM Eastern
Description
CHARACTERISTICS OF THE WORK
Under close supervision, performs all referral-related work, as well as interacts with multiple Family Health Centers (FHC) personnel and outside healthcare systems.
Examples of Duties
EXAMPLES OF THE WORK (These statements are intended to be illustrations of the work of this class.)
Processes and manages all requests for referrals.
Verifies diagnosis codes that support medical necessity for referrals.
Schedules appointments for procedures and/or medical consults.
Prepares Transition of Care document in the electronic health record (EHR) and submits all necessary documents to referral office via direct message, when applicable, or through the fax server.
Communicates details of the referral order and referral management module in EHR and Practice Management System (PMS).
Queries ordering provider as necessary to obtain all information required by the referral office.
Closes out referral orders in EHR and the referral in PMS when the referral expires or results of visit are received.
Identifies patients with Limited English Proficiency (LEP) and/or other communication barriers and uses the appropriate interpretative services.
Documents as appropriate on the medical record, forms, and/or computer the required documentation related to interpretative services.
Adheres to standard precautions.
Performs related work as required.
Minimum Requirements
MINIMUM REQUIREMENTS
High school graduation or its equivalent.
One year of experience as a medical office specialist in a federally qualified health center (FQHC) or health care setting.
An equivalent combination of training and experience may be substituted, as determined applicable by Civil Service.
PHYSICAL REQUIREMENTS AND WORKING CONDITIONS
Responds to patient and FHC needs via telephone, internet, fax, computer software, and in person.
Lifts and carries materials weighing up to 15 lbs.
Spends extended periods of time sitting, standing, and walking.
Spends extended periods of time typing and reading computer screens.
Identifies medical record documentation, requests, and/or releases.
SPECIAL REQUIREMENTS
Must be available to work extended hours as necessary.
Must provide own transportation to work at other FHC locations as needed.
Supplemental Information
An Equal Opportunity Employer
Test Weights
To Be Determined
Please note that Training & Experience scores are based on the relevant (as determined by the hiring agency and Civil Service) training and experience, as listed on your application and/or resume, as submitted here. Any information that is unclear or that is not listed on your application and/or resume will not be considered in the calculation of the Training & Experience score. This also means that you should list your employment dates, including the month and year (i.e., 02/2010 to 08/2015) of employment, as well as the number of hours worked per week.
CLINIC LOCATIONS AND HOURS:
www.fhclouisville.org
FHC - Portland
2215 Portland Avenue
Louisville KY 40212
(502) 774-8631
Monday - Thursday: 8:00am - 9:00pm
Friday: 8:00am - 4:30pm
Saturday: 8:00am - noon
Sunday: Closed
FHC - East Broadway
834 East Broadway
Louisville KY 40204
Monday - Thursday: 8:00am - 9:00pm
Friday: 8:00am - 4:30pm
Saturday: 8:00 - 12:00pm
Sunday: Closed
FHC - Phoenix (Healthcare for the Homeless)
712 E Muhammad Ali Blvd
Louisville KY 40202
Monday - Friday: 7:30am - 4:00pm
Saturday - Sunday: Closed
FHC - Iroquois
4100 Taylor Blvd
Louisville KY 40215
Monday: 8:00am - 4:30pm
Tuesday: 8:00am - 8:30pm
Wednesday - Friday: 8:00am - 4:30pm
Saturday - Sunday: Closed
FHC - Fairdale
1000 Neighborhood Place
Fairdale KY 40118
Monday - Friday: 8:00am - 4:30pm
Thursdays: 8:00am - 8:30pm
Saturday - Sunday: Closed
FHC - Southwest
9702 Stonestreet Road, Suite 220
Louisville KY 40272
Monday - Wednesday: 8:00am - 4:30pm
Thursday: 8:00am - 8:00pm
Friday: 8:00am - 4:30pm
Saturday - Sunday: Closed
FHC - Americana
4805 Southside Drive
Louisville KY 40214
Monday - Friday: 8:00am - 4:30pm
Saturday - Sunday: Closed
Medical
Dental
Vision
Group Term Life
Supplemental Life
Accidental Death & Dismemberment
Sick Leave
Vacation
Holiday Pay
Bereavement Leave
Kentucky Retirement Systems
457 Deferred Comp
Tuition Assistance
01
Do you have at least one year of experience working as a medical office specialist in a federally qualified health center (FQHC) or health care setting?
02
Are you willing to work from 8:00 AM to 4:30 PM on weekdays and occasionally work extended hours?
03
This job requires lifting and carrying materials weighing up to 15 lbs. If hired, would you perform this task?
04
This job MAY require you to work at more than one of FHCs clinics, including during the same day. There are clinics at Portland, East Broadway, Fairdale, Iroquois, Phoenix (E. Muhammad Ali Blvd), Southwest Medical Center and Americana (Southside Drive). Transportation is not provided by FHC. Are you willing and able to work at FHCs multiple clinics?
05
List any experience you have working as a Medical Office Specialist or Medical Receptionist. Include the position(s) in which you obtained your experience and the length of your experience.
06
How did you hear about this position at Family Health Centers? If you heard about this position from an FHC employee, please list the name of the employee here.
Required Question
Employer Louisville Metro Government
Address 517 Court Place
Louisville, Kentucky, 40202
Phone (502) 574-8100