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Feed Mill Administrative Assistant - 1st Shift

Perdue Farms Inc

Nashville, NC

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JOB DETAILS
SKILLS
Accounting, Accounts Payable, Administrative Skills, Agriculture, Billing, Bookkeeping, Business Administration, Communication Skills, Compensation and Benefits, Credit Cards, Customer Support/Service, Data Entry, Data Quality, Detail Oriented, Documentation, ERP (Enterprise Resource Planning), Establish Priorities, Event Management, Expense Tracking, Facebook, Finance, Financial Reporting, Human Resources Processes, IBM Maximo Asset Management, Legal, LinkedIn, Logistics, Logistics Management, Maintain Compliance, Manufacturing, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft SharePoint, Microsoft Word, Multitasking, Onboarding, Organizational Skills, Presentation/Verbal Skills, Problem Solving Skills, Purchase Orders, Purchasing/Procurement, Record Keeping, Records Management, Regulatory Requirements, Retail, Statistics, Team Player, Telephone Skills, Time Management, Transaction Processing/Management, Warehousing, Writing Skills
LOCATION
Nashville, NC
POSTED
30+ days ago

Feed Mill Administrative Assistant - 1st Shift at Perdue Farms Inc

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Feed Mill Administrative Assistant - 1st Shift

Nashville, North Carolina, United States

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Job ID 79846 Job Category Administrative/Clerical

Perdue Foods has a goal of becoming the most trusted name in premium proteins by creating products for consumers and for retail and foodservice customers around the globe while changing the way animals are raised for food. It is part of Perdue Farms, a fourth-generation, family-owned food and agricultural business deeply rooted in tradition yet with a forward-thinking mindset. We believe that success starts with our people, and our culture is built on a foundation of teamwork, integrity, and respect, where every voice matters and everyone is encouraged to contribute to our shared goals. We are dedicated to creating a supportive, inclusive environment where associates feel valued and inspired to make an impact, both within the company and in the communities we serve. From promoting growth and development to prioritizing work-life balance, we're committed to helping our team members thrive. That's Perdue.

Summary

Drive smooth, compliant, and high-performing feed mill operations as our Feed Mill Administrative Assistant. You will own payroll, purchasing, reporting, and documentation while partnering closely with operations, maintenance, finance, HR, and logistics to maintain accurate records, process transactions, and deliver timely insights. This role is ideal for a detail-oriented, service-focused professional who thrives on collaboration, problem-solving, and keeping day-to-day operations running efficiently in a fast-paced environment.

Schedule: Monday through Friday, 8:00am-5:00pm

Principal Essential Duties & Responsibilities

  • Maintain employee roster and organizational records.
  • Support daily administrative functions to ensure smooth mill operations.
  • Upload and manage weekly records and documentation in SharePoint or designated system.
  • Ensure accuracy and organization of operational and compliance documents.
  • Process and validate labor distribution reporting.
  • Validate company and temporary labor payroll hours.
  • Ensure payroll data accuracy and timely submission.
  • Process accounts payable transactions and invoices.
  • Execute weekly and monthly voucher runs.
  • Track and reconcile credit card usage and expenses.
  • Maintain accurate financial documentation and records.
  • Create and manage purchase orders (POs) in Maximo, including Mill Pos.
  • Maintain PO checkbook and spending tracking.
  • Coordinate receiving in Maximo, including direct stamp processes.
  • Manage micro ingredients receiving slips and documentation keys.
  • Generate and distribute operational and financial reports, including soy and corn usage reports, production and labor reports, feed mill statistics (FM IM), global post-process reports.
  • Reconcile and post MTech receiving data.
  • Ensure timely and accurate data entry, validation, and reporting distribution.
  • Provide support for HR processes and benefits administration.
  • Maintain employee records and compliance documentation.
  • Assist with onboarding and administrative HR tasks.
  • Ensure adherence to company policies and regulatory requirements.
  • Ambassador for company programs and resources for associates to be informed.
  • Coordinate events and activities to support a strong team environment to recognize associates and their accomplishments.

Minimum Education and Experience

  • High School Diploma or equivalent.
  • 1-3 years of office/administrative experience.
  • Proficiency with Microsoft Office (Excel, Word, Outlook) and comfort learning ERP or inventory systems.
  • Strong written and verbal communication skills.
  • Good organizational skills, attention to detail, and ability to manage multiple tasks with deadlines.

Preferred Education and Experience

  • Associate's Degree or business/administrative coursework.
  • Experience in agriculture, feed milling, manufacturing, or logistics.
  • Basic bookkeeping/accounting familiarity.
  • Ability to read and interpret production documents, shipping manifests, and invoices.
  • Customer-service orientated with professional phone manners.
  • Discretion with confidential employee and business information.
  • Ability to work both independently and as part of a team.
  • Flexible and problem-solving mindset.

Physical Requirements and Environmental Factors

  • Primarily office environment with frequent interaction in mill/warehouse areas.
  • Occasional lifting of light boxes (up to -25 lbs.) and walking on uneven surfaces in plant areas; appropriate PPE required in production zones.
  • May require occasional early mornings, evenings, or overtime during busy periods or audits.

Perdue Farms Inc. is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.

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