Federal Administrative Assistant

Cameo Consulting Group

Newark, NJ

Apply

JOB DETAILS

SALARY

$40,000–$58,000 Per Year

JOB TYPE

Full-time, Employee

SKILLS

Adjudication, Administrative Management, Administrative Skills, Adobe Acrobat, Background Investigation, Business Administration, Calendar Management, Communication Skills, Copying Machines, Criminal Justice, DVD (Digital Video Disk), Data Management, Digital Media, Document Management, Documentation Review, Establish Priorities, Event Management, Executive Assistant Skills , Fax Machines, File Maintenance, Hard Drives, Legal Support Skills, Mail Processing, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Operations Management, Organizational Skills, People Management, Relativity, Schedule Development, Staff Requirements, Team Player, Travel Planning, United States Citizen

LOCATION

Newark, NJ

POSTED

7 days ago

The Administrative Assistant will work with AUSAs, paralegals, administrative staff, and other personnel to support pending projects and initiatives within the USAO-DNJ’s. The Administrative Assistant will be responsible for receiving, logging, organizing, indexing, and managing documents, data, and other information collected. The Administrative Assistant must have basic office skills and knowledge of personal computers, scanners, copy and fax machines, and the ability to work with electronic storage media such as hard drives, CD/DVDs and thumb drives; and the ability to work as a team member and to facilitate work
processes among other staff members.
Organizational skills are critical given the high volume of documents, data, and other materials the Administrative Assistant will be expected to manage. The Administrative Assistant must be able to effectively manage their workload, prioritize tasks, and maintain files in a consistent, systematic, and coherent manner.
Communication skills are extremely important. The positions require working and interacting professionally and effectively with all levels of staff, including legal support staff, document management teams, and attorneys. Ability to meet established deadlines and work as a team player in a professional office setting is also required. The position requires meeting and dealing with people in a courteous and tactful manner. Applicants must have the ability to use MS Excel, MS Outlook, MS Word, MS Powerpoint, Adobe Acrobat Professional, and reviewing documents and working in Eclipse, Relativity, and/or Casemap.

Prior experience, training, education or knowledge with or in the areas of business administration, and criminal justice will be highly useful.

The Administrative Assistant may also be asked to perform duties or support other divisions of the USAO-DNJ and the Department of Justice, based on the current staffing needs of the USAO-DNJ.

The Administrative Assistant will be expected to perform secretarial duties (filing, taking phone calls, scheduling appointments, making travel arrangements), in addition to:
• Compile, organize, and index documents, data, and other information received.
• Maintain a log of documents, data, and other information received.
• Upload documents, data, and other information received to the USAO-DNJ’s network servers consistent with existing file folder structure
• • Research and preparation of briefing charts and other presentation materials.
• Assist in the processing of documents, data, and other information received.
• Determine the need for organization, document management, assembly and preparation of documents
and data sets.
• Work closely with executive assistant and senior staff to ensure that materials received are appropriately
and efficiently organized.
• Coordinating and planning events and activities for the front office.
• Reviewing and analyzing a variety of incoming/outgoing executive level correspondence and making
determination as to its appropriate disposition.
• Assist in the management of operational schedules; and making travel arrangements.
• Reviewing incoming/outgoing correspondence.
• Providing administrative and management support.

Qualifications:
- U.S. Citizenship and ability to obtain adjudication for the requisite background investigation

- Physically located within the general geographic commuting radius of the USAO office
- The Contractor shall be proficient in Microsoft Office software programs (i.e., Word, PowerPoint,
Excel and Outlook).
- High School diploma or its equivalent
- Two years’ related experience

About the Company

Cameo Consulting Group

INDUSTRY

Government and Military