Job Title
FBS Coordinator II
Agency
Texas A&M University
Department
Student Affairs Finance
Proposed Minimum Salary
Commensurate
Job Location
College Station, Texas
Job Type
Staff
Job Description
Who We Are
Student Affairs Finance provides financial support to the departments within the Division of Student Affairs. This position will work specifically in the Student Organization Finance Center within the Department of Student Activities. The Department of Student Activities fosters and supports leadership, learning, and involvement opportunities that enhance the growth and development of students and recognized student organizations. As members of the university community, Student Activities is committed to a philosophy of shared responsibility that develops leaders of character dedicated to serving the greater good, and we subscribe to the Texas A&M core values of Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service. Additionally, we offer full health benefits, opportunities for professional development, flex schedules., wellness release time, and paid vacation days.
What We Want
We are looking for a FBS Coordinator II to join the Student Organization Finance Center (SOFC) in the Department of Student Activities. The ideal candidate will have experience with credit card management as well as cash handling and reconciliation. Understanding of financial accounting, inventory control, and sales and depositing. Ability to work with students and student organizations. The candidate should also be comfortable explaining financial transaction, policies, and practices to customers and vendors. If this description appeals to you then apply for this great opportunity!
A Glimpse of the Job
The FBS Coordinator II, is responsible for auditing, credit card management, and financial document retention as well as assisting with other financial services offered through the Student Organization Finance Center. The FBS Coordinator II provides excellent customer service to over 1,100 recognized student organizations, their leaders and advisors while monitoring compliance within all processes and procedures as mandated by Federal, State, and University policies and procedures.
Essential Duties/Tasks
Business/Customer Support
Serves as primary contact for one or more departments
Coordinates problem-solving and/or training for customers on tracking, payment issues or general expense questions
Responsible for communicating policies and procedures to assigned unit/department(s)
Research policies, practices, and atypical transactions and makes recommendations as needed
May coordinate a specialized or complex task for one or more units
May review financial transactions for compliance
May be subject matter expert for certain types of financial transactions for the university
May provide customer service
Reporting/Documentation
Prepares, allocates, and coordinates documentation of basic purchasing documents including vouchers, payment cards, and vendors while analyzing account activity
Enters and reviews non-routine travel expense reports
Enters documentation for contracts, receipts, and invoices in appropriate system with minimal errors
Reviews documents for mathematical accuracy, proper coding, compliance, and approval as directed
Assigns commodity or account codes to requisitions and invoices as directed
Meets established processing goals as directed
May prepare and update non-standard reports and assist with complex reports
May assist with account verification or reconciliation and research discrepancies
May assist with gathering transaction data/information
May enter payment and enclosure distribution
May review financial transactions for compliance
Training/Support
May support and shadow strategic partners
May draft and update internal job aides
May supervise student workers
Department Specific
Analyzes and audits student organization payment request documents for compliance with applicable laws, regulations, policies, and rules. Documents include Check Requests, On Campus Approval to Charge, Cash Advances, Payment Card Payments, Transfers, Scholarships, Awards, Donations, and supplemental payments to TAMU employees
Serves as card custodian for student organization purchases and meets all internal and University deadlines for reallocation and reconciliation of credit card expenses
Assists with coordination of SOFC payment instruments - paper checks and ACH
Handles daily check run, voids, and reissuance of reprints and replacement checks
Facilitates daily cashier reconciliation processes and prepares bank deposits for daily armored courier pick up
Performs retention of all physical documentation
Contributes to the input and resolution of customer inquiries and via email and Problem Tickets
What You Need to Know
Salary: $47,000-$51,000 annually
Special Instructions: A cover letter and resume are strongly recommended. You may upload these in the CV/Resume section.
Required Education and Experience
High School diploma or equivalent combination of education and experience
Six years of related experience
Preferred Qualifications
Proficiency in Microsoft Excel and basic computer applications, including data entry, tracking, and general office software use
Experience processing financial transactions and supporting basic business or financial reporting in an organizational setting
Knowledge, Skills, and Abilities
Other Requirements and Factors
This position is security sensitive
This position requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies, regulations, rules and procedures
All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements
Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.
All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check.
Equal Opportunity/Veterans/Disability Employer.