FBS Analyst II - Contract Specialist

Job Title

FBS Analyst II - Contract Specialist

Agency

Texas A&M University

Department

Department Of Contract Administration

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

A Glimpse of the Job

The Finance & Business Services Accountant / Analyst / Administrator II, under minimal supervision, is responsible for providing accounting or business support to a designated unit, department, college, or other System member; serving as a resource within their unit for other staff members; auditing, reporting, reconciling, tracking, reviewing, or approving actions on their designated accounts and/or assigned duties; and managing projects, reports, or functions with routine processes.

Accounting / Business Support

• Exhibits high-level competencies in preparing, reviewing, and auditing financial system entries

• Reconciles accounts and identifies corrections needed

• Identifies and resolves outstanding items and implements solutions/communicates actions

• Assists with external reporting functions

• Provides oversight, reviews, and audits account payables/receivables, expense allocations, requisitions, purchase orders, billing, and collections

• Assists in preparing annual budget allocations to departments, position budgeting tasks, commitment tracking, and departmental budget requests

Office / Project Support

• Tracks internal projects, audits, business records, and records management

• Coordinates access requests

• Oversees or leads a function or serves as a subject matter expert in one or more areas

• Research policies, practices, and/or trouble transactions for solutions

• Prepares and maintains standard operating procedures and internal resource documents

• May review and revise job aides as needed

• May supervise student workers

• May mentor or train subordinate staff members

Department Use

• Reviews terms of high-level business and service contract for Texas A&M University, Texas A&M Galveston, Texas A&M Victoria and Texas A&M Health Science Center in accordance with State statutes and established Texas A&M University System guidelines and protocols; assuming high levels of contract review, applying independent discernment of contract language to potential positive or negative impacts to the university, ensuring these contracts meet the business needs of university end users while also meeting state, System, and university requirements for proper contracting

• Responsible for the effective coordination with and communication to those external offices as may impact the contract review process to include, but not limited to, the TAMU System Office of General Counsel, TAMU System Real Estate Office, and Procurement office

• Responsible for an ongoing working knowledge of TAMU business environment along with knowledge of and ability to interpret and effectively apply state and university regulations and guidelines as pertains to contract review and management processes

• Responsible for assuring contracts are executed in accordance with the President’s Delegation of Authority for Contract Administration

• Responsible for exercising independent judgment to resolve difficult contract negotiations; has decision and approval authority as may be delegated by senior administration

• Serves as customer service liaison to end users of the contract management system and ensures that reviews are processed in a timely fashion and that all parties to the negotiations are kept apprised of the status

• Maintains all negotiation-related documentation in the contract management system and ensures that documentation represents the current status of each review

• Represent the Department in external committees or working groups and represent the department with a high level of customer service and responsiveness to inquiries

 

What You Need to Know

Salary: $55,000 annually

Cover Letter/Resume: A cover letter and resume will assist us in our review of your application materials. These can be uploaded on the application under CV/Resume.  

Required Education and Experience

• Bachelor’s degree in accounting, business, or finance, or equivalent combination of education and experience

• Two years of related experience

Knowledge, Skills, and Abilities

• Knowledge of word processing, spreadsheet, and database applications

• Knowledge of financial management system and Generally Accepted Accounting Principles (GAAP)

• Strong verbal and written communication skills

• Ability to work independently once given a project

• Ability to apply rules and regulations in a complex environment

• Ability to multitask and work cooperatively with others

• Ability to communicate clearly and effectively to ensure understanding

Other Requirements and Factors

• This position is security sensitive

• This position requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies, regulations, rules and procedures

• All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements

• Persons in this position are considered essential when the University declares an emergency, campus closure, class cancellations, etc., and are therefore required to report to work and remain on duty unless/until relieved by the direct supervisor

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.