Our client, a privately held family office and venture investment firm, is seeking a part-time Office Assistant to support day-to-day personal and operational needs.This is a long-term consulting opportunity best suited for someone who values consistency, autonomy, and flexibility in a structured part-time role rather than a path to full-time employment.
Hours & Work Arrangement- 812 hours per week
- Hybrid schedule:
- Onsite: Tuesdays & Thursdays (approx. 10:00 AM2:00 PM, ~4 hours per day)
- Remote: Flexible additional hours as needed
Overview
The role is highly hands-on and focused on coordination, logistics, and administrative support, ensuring smooth execution of both personal and operational priorities. The family office serves as a central hub, working closely with external advisors, accountants, and fiduciary partners.
Key Responsibilities- Support day-to-day personal and operational coordination for the family office
- Manage scheduling, logistics, and travel arrangements across multiple residences
- Coordinate vendor relationships and assist with household/property-related needs
- Maintain organization of administrative tasks, documentation, and communications
- Track and support budgeting and expense organization using spreadsheets
- Assist with general office operations and ensure smooth day-to-day functioning
- Coordinate with external partners (accounting, fiduciary, banking, advisory firms) as needed
Qualifications & Requirements- 5+ years of experience in executive support, personal assistant, office management, or family office environments
- Strong experience managing complex logistics (travel, scheduling, multi-location coordination)
- Excellent organizational skills with ability to manage multiple priorities simultaneously
- Experience with vendor coordination, bill pay, and administrative operations
- High level of discretion, professionalism, and trustworthiness
- Comfortable working independently in a part-time, flexible structure
- Proficiency with Excel or Google Sheets for tracking and organizing information
- Ability to gather, structure, and format data from external sources (basic reporting support)
- Experience working with accountants, banks, or advisors is helpful but not required
Preferred Experience- Exposure to supporting high-net-worth individuals or families
- Experience with property or household coordination across multiple residences
- Prior exposure to family office, private investment, or boutique advisory environments
Ideal Candidate Profile- Highly detail-oriented with strong follow-through and common sense
- Comfortable wearing multiple hats across personal, administrative, and operational support
- Enjoys part-time work and is seeking long-term stability in a reduced-hour role
- Tech-savvy and able to quickly learn new systems, portals, and workflows
- Resourceful, proactive, and able to operate with minimal oversight