Fair and Events Coordinator

The Fair & Events Coordinator (Coordinator SR) leads the Career Design Center’s execution of employer-facing events and recruitment experiences that connect USU students with meaningful career opportunities. This role is central to delivering high-quality, high-impact career fairs, networking events, and employer programs that support institutional employer engagement strategy.

Working closely with the Employer Engagement Specialist, this position ensures seamless coordination of events that strengthen employer relationships, elevate the student experience, and expand access to internships and employment pathways. The Coordinator serves as the operational lead for event logistics, employer experience, and student engagement related to recruitment activities.

This position is eligible for hybrid work within the state of Utah.

Event Planning & Execution – 45%

• Lead the planning and execution of all employer-facing events, including career fairs, networking events, employer information sessions, and industry panels.
• Develop and manage event timelines, staffing plans, vendor relationships, and logistics for both in-person and virtual events.
• Prepare event budgets, track revenue, and generate post-event reports to inform planning and demonstrate return on investment.
• Coordinate the full event communication cycle, including employer invitations, confirmation letters, student promotions, thank-you correspondence, and post-event follow-up.
• Manage event registration processes, space allocation, and employer participation using systems such as Handshake.
• Oversee staffing plans and provide training and direction for student staff and volunteers supporting events.
• Develop and maintain event materials including signage, nametags, table tents, packets, and digital assets in coordination with marketing staff.

Employer Experience & Engagement Support – 20%

• Support the Employer Engagement Specialist in cultivating and maintaining relationships with employer partners by serving as a responsive, professional point of contact for event-related inquiries and logistics.
• Collaborate with the Employer Engagement Specialist to align event programming with broader employer engagement strategy and institutional partnership goals.
• Support employer recruitment activities tied to events, including interview scheduling and on-campus engagement.
• Support employer site visit coordination, industry roundtables, and networking events organized by the Employer Engagement Specialist as needed.

Marketing & Communications – 15%

• Partner with marketing staff and student interns to develop and distribute targeted promotional materials, social media campaigns, and event communications to drive student and employer attendance.
• Maintain and update event-related web content to ensure accuracy, accessibility, and alignment with the Career Design Center’s brand and mission.
• Contribute to the overall marketing strategy for the Career Design Center’s events portfolio in coordination with the employer relations team.
• Manage social media campaigns related to events to expand reach and increase student engagement with Career Design Center programming.

Data & Reporting – 10%

• Track event attendance, employer participation, and student engagement metrics to assess event effectiveness and inform future planning.
• Compile event data and contribute to reports prepared by the Executive Director for internal stakeholders and university leadership.
• Maintain accurate records in Handshake and other platforms to support data integrity and impact reporting.

Team & Operational Support – 10%

• Collaborate with Career Design Specialists, academic college liaisons, and student organizations to promote events and align programming with student career pathways.
• Contribute to team initiatives, staff meetings, and departmental projects as directed by the Executive Director.
• Perform other duties as assigned consistent with the mission and needs of the Career Design Center.

Reporting and Supervisory Responsibilities

• The Fair & Events Coordinator reports to the Executive Director. This position may supervise student employees and event support staff.

Disclaimer
This position description indicates the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive list of all duties, responsibilities, and qualifications required of employees assigned to the position.

Minimum Qualifications:

• Bachelor’s degree in communications, marketing, event management, higher education, business, or a related field with two years of experience in event planning, employer relations, career services, or a closely related field OR an equivalent combination of education and experience.
• Demonstrated ability to manage complex logistics and multiple events simultaneously with strong attention to detail and follow-through.
• Excellent written and verbal communication, project management, and organizational skills.
• Ability to work collaboratively in a team-oriented environment and adapt to changing priorities in a fast-paced office.

Preferred Qualifications:

• Experience in a college or university career services, student affairs, or employer relations setting.
• Familiarity with marketing, social media, and design tools such as Adobe Creative Suite or Canva.
• Experience supervising student staff or coordinating teams.

Along with the online application, please attach:

1. Resume to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV”

2. Cover letter to be typed/pasted at the end of your application 

**Document size may not exceed 10 MB.**

Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions.

The Career Design Center empowers all students to design their career paths through university-wide career education, employer engagement and access to experiential learning, and post-graduation opportunities.

Our vision is to bring career education and opportunities to every USU student before graduation. Students/alumni are encouraged to visit early and often as they:
- explore careers and majors that align with their values, interests, skills, personality, and goals;
- engage in activities to prototype career options and progress in career development; and
- design their career plan and take action in building their way forward.

This programming is accomplished through a balanced, high-tech, high-touch environment with highly trained professionals and student career peers.

Founded in 1888, Utah State University is Utah’s premier land-grant, public service university. As an R1 research institution, Utah State is dedicated to advancing knowledge and serving the public good through innovative research and scholarly activities that are grounded in reciprocal engagement with local, regional, and global communities. USU prepares students to be active, civically engaged leaders who are prepared to address critical societal challenges. Dedicated to providing a high-quality and affordable education, USU remains a leader in research, discovery, and public impact.

USU enrolls over 29,800 students, both online and in person at locations throughout the state. Utah State’s 30 locations include a main campus in Logan, Utah, residential campuses in Price and Blanding, and six additional statewide campuses, along with education centers serving every county. USU educates students from all 50 states and more than 80 countries. For over 100 years, USU Extension has served and engaged Utahns, serving every county in the state.

Competing at the NCAA Division I level, USU is a proud member of the Mountain West Conference and will join the Pac-12 Conference beginning in the 2026-2027 season. The Aggies’ long-standing tradition of athletic and academic excellence is exemplified by recent Mountain West regular-season and tournament championships in women’s volleyball, three consecutive Mountain West tournament titles in women’s soccer conference championships, and a first-ever conference championship for gymnastics, reflecting USU's commitment to perseverance and achievement.

Utah State is dedicated to fostering a community where all individuals feel respected, valued, and supported and where diversity of thought and culture are cultivated. We seek to recruit, hire, and retain people from all walks of life who will champion excellence in education, research, discovery, outreach, and service. We believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be successful. Forbes recognized our commitment to employees when they named Utah State the best employer in Utah in 2023. Learn more about USU. 

The university provides a Dual Career Assistance Program to support careers for partners who are also seeking employment. Additionally, USU is committed to providing access and a reasonable accommodation for individuals with disabilities. To request a reasonable accommodation for a disability, contact the university’s ADA Coordinator in the Office of Human Resources at (435) 797-0122 or 

hr@usu.edu

*updated 12/2025

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

Utah State University is an equal opportunity employer and does not discriminate or tolerate discrimination including harassment in employment including in hiring, promotion, transfer, or termination based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity, disability, status as a protected veteran, or any other status protected by University policy or any other federal, state, or local law.

Utah State University does not discriminate in its housing offerings and will treat all persons fairly and equally without regard to race, color, religion, sex, familial status, disability, national origin, source of income, sexual orientation, or gender identity. Additionally, the University endeavors to provide reasonable accommodations when necessary and to ensure equal access to qualified persons with disabilities.

In all circumstances, Utah State University follows state and federal laws related to sex-segregated spaces.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:

For further information regarding non-discrimination, please visitcrtix.usu.edu or contact:

U.S. Department of Education

Denver Regional Office

303-844-5695|

OCR.Denver@ed.gov

U.S. Department of Education

Office of Assistant Secretary for Civil Rights

800-421-3481 | 

OCR@ed.gov

*updated 10/2025