Job Title
Faculty Affairs Program Coordinator IIAgency
Texas A&M University Health Science CenterDepartment
Faculty Affairs - COMProposed Minimum Salary
CommensurateJob Location
Bryan, TexasJob Type
StaffJob Description
Our Commitment
Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.
Who we are
As one of the fastest-growing academic health centers in the nation, Texas A&M Health encompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery.
What we want
The Faculty Affairs Program Coordinator II, under general supervision, works collaboratively with leadership to plan and coordinate day-to-day activities needed to coordinate and support initiates within the Faculty Affairs office in the Naresh K. Vashisht College of Medicine.
What you need to know
Salary: Will be commensurate based on the selected hire’s education and experience.
Location/Schedule: Bryan, TX/Full-Time
Apply! Submitting a cover letter, CV/Resume to assist us with the review process. You may upload these documents on the application under CV/Resume.
Responsibilities
Faculty Evaluation Management
Coordinates faculty evaluations, including annual reviews, mid-term reviews, promotion and tenure reviews, post-tenure reviews, department head reviews, and endowed position reviews.
Develops and delivers training on procedures, forms, and Faculty180 (electronic faculty dossier management system) use for all faculty evaluations.
Creates, updates, distributes, and evaluates templates and documents for faculty evaluation processes.
Provides administrative support to the VCOM Promotion and Tenure Committee.
Carefully reviews and verifies all documents associated with faculty evaluations (see above), offering detailed feedback, improvements to operations, and incorporates changes.
Manages the College-wide use of Faculty180 in all faculty evaluations.
Ensures compliance with system, university, and college policies and procedures.
Assists in establishing goals, objectives, policies and procedures.
Monitors processes and policy compliance and prepares operational and special reports.
Collaborates with departmental staff and faculty to support evaluation processes.
Collects data and creates reports for the Senior Associate Dean, Dean, and Vice Provost for Faculty Affairs review.
Faculty Affairs Support
Supports daily operations of the VCOM Office of Faculty Affairs, supporting other staff.
Serves as the primary contact for Faculty Affairs email inquiries.
Arranges for facilities services for faculty affairs office, including surplus and purchasing
Prepares vouchers, purchase orders and requisition and coordinates with department accounting
personnel and other support staff.
Collaborates with departments to facilitate faculty affairs initiatives.
Administrative Support
Provides administrative support, including calendar management, travel coordination, and assistance with budgeting, billing, and Emburse report preparation.
Manages sensitive academic communications and interactions across departments, the college, and the university.
Assists with official correspondence and communications.
Coordinates meetings, seminars, and special events, including logistics and scheduling.
Provides administrative support for faculty committees, including survey development, scheduling, and minute-taking. Serves as ALT-APO for the College’s office of faculty affairs.
Assists in establishing short- and long-term goals and strategic planning.
Cross-training in support of Faculty Affairs actions
Assists with the Affiliate Faculty Portal, including applications, faculty management, verification of employment, and addressing affiliate email concerns.
Assists with the faculty annual review process.
Coordinate and analyze affiliate portal records, databases, and usage statistics to support reporting and strategic planning.
Assists with data management and upkeep.
Assists with execution of and attends unit and college events as needed.
Develops and updates training materials and delivers training.
Required Education and Experience
Bachelor’s degree or equivalent combination of education and experience.
Four years of related experience in administrative or higher education.
Preferred Qualifications
Experience in Faculty Affairs
Experience working with faculty review
Knowledge, Skills, and Abilities
Ability to multitask and work cooperatively with others.
Knowledge of word processing, spreadsheet, and database applications.
Verbal and written communication skills.
Why Texas A&M University?
We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration. Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you. Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.
Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums
12-15 days of annual paid holidays
Up to eight hours of paid sick leave and at least eight hours of paid vacation each month
Automatic enrollment in the Teacher Retirement System of Texas
Health and Wellness: Free exercise programs and release time
Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more
Educational release time and tuition assistance for completing a degree while a Texas A&M employee
Living Well, a program at Texas A&M that has been built by employees, for employees
Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered, or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to prepopulate the online application.
All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.
Equal Opportunity/Veterans/Disability Employer.