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Factory Administrative Assistant

Epitec, Inc

Moline, IL

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JOB DETAILS
SALARY
$31–$33 Per Hour
SKILLS
Administrative Skills, Calendar Management, Communication Skills, Cross-Functional, Data Analysis, Data Collection, Data Quality, Database Administration, Database Technology, Establish Priorities, Executive Assistant Skills , Leadership, Logistics, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Presentation/Verbal Skills, Problem Solving Skills, Record Keeping, Records Management, Reporting Skills, Systems Maintenance, Time Management, Travel Planning, Willing to Travel, Writing Skills
LOCATION
Moline, IL
POSTED
11 days ago
Title: Administrative Assistant
Location: Moline, IL
Details: Contract with ongoing need, opportunity for direct hire fully onsite role
Pay Rate: $31.00 – 33.00/hr. with benefit inclusions

Job Summary
Provides high-level administrative support to senior leadership and their direct reports across multiple regions. Operates independently in a fast-paced, highly confidential environment, managing workflows, communications, and priorities on behalf of leadership while ensuring efficient coordination across teams, functions, and geographies.

Responsibilities
  • Manage complex calendars, schedule meetings, and coordinate domestic and international travel arrangements, including logistics and meeting setup
  • Act as a central point of coordination for incoming requests, prioritizing and routing tasks based on organizational knowledge and urgency
  • Draft, edit, and respond to correspondence on behalf of leadership, ensuring professionalism and accuracy
  • Handle sensitive and confidential information, preparing reports, summaries, and materials for leadership review and distribution
  • Research, resolve, and respond to internal and external inquiries; escalate complex issues as needed
  • Maintain and update databases, systems, and files to ensure accurate and current information
  • Support reporting and special projects through data gathering, analysis, and discrepancy resolution
  • Coordinate communication and information flow across departments, leaders, and global teams
  • Receive and direct visitors and calls, including coordination across multiple locations or languages when applicable
  • Organize and maintain records, track follow-ups, and ensure pending items are completed in a timely manner
  • Provide limited guidance or coordination to others and support project-based work aligned with role responsibilities

Years of Experience and Education
  • 5+ years of experience in administrative, executive support, or similar high-level coordination role
  • Associate’s or Bachelor’s degree preferred, or equivalent work experience

Skills Required
  • Advanced calendar management and scheduling coordination
  • Strong written and verbal communication skills
  • High level of discretion handling confidential information
  • Organizational and workflow management expertise
  • Ability to prioritize and manage competing deadlines independently
  • Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
  • Data analysis and reporting support capabilities
  • Experience with database, records management, or systems applications
  • Problem-solving and decision-making in fast-paced environments
  • Cross-functional collaboration and stakeholder coordination

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About the Company

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Epitec, Inc

Epitec is a leading staffing and recruiting services company with a mission to make staffing personal. We go beyond traditional hiring by truly understanding our candidates and matching them with the perfect opportunities. We offer competitive compensation, career growth, and support throughout the entire process. Working with top Fortune 500 companies, we are recognized for our excellence with numerous awards, including Best & Brightest and diversity recognitions. At Epitec, we're redefining the future of employment. 

COMPANY SIZE
2,500 to 4,999 employees
INDUSTRY
Staffing/Employment Agencies
EMPLOYEE BENEFITS
Professional Development, 401K, Employee Referral Program, Life Insurance
FOUNDED
1978
WEBSITE
https://epitec.com/