Factoring Operations Specialist

Position Summary

The Factoring Operations Specialist is responsible for executing accurate and timely back-office processing across payroll, invoicing, funding, cash application, and reconciliations. This role supports the delivery of high-quality client service by ensuring financial data integrity, meeting banking deadlines, and partnering closely with Relationship Managers to resolve exceptions and maintain a stable factoring portfolio.

Key Responsibilities

Funding & Reconciliation

• Prepare and reconcile weekly funding reports, including:
  • Invoices purchased
  • Accounts receivable activity
  • Reserve analyses
• Ensure all reconciliations are accurate, auditable, and completed within required timelines

Data Preparation & Imports

• Build and validate Excel/CSV files for system imports
• Perform accurate data entry for invoices purchased, ensuring consistency across systems

Cash Movement & Reporting

• Execute wire transfers and ACH transactions in alignment with banking deadlines
• Generate A/R aging and subsidiary reports
• Balance payroll and invoicing activity to accounting statements

Exception Processing

• Partner with Relationship Managers to research and resolve exception items
• Identify discrepancies, collaborate cross-functionally to resolve issues, and document outcomes

Quality, Compliance & Timeliness

• Meet all daily, weekly, and banking-related processing deadlines
• Maintain complete, audit-ready records in compliance with internal policies and procedures
• Identify opportunities for process improvements and workflow efficiencies

Required Qualifications

• Associate's degree in Accounting or equivalent work experience
• Strong Excel skills with experience working across multiple datasets and systems
• Understanding of:
  • Payroll taxes
  • Accounts Payable (AP)
  • Accounts Receivable (AR)
  • Cash posting
• Highly detail-oriented with strong organizational and time management skills
• Ability to manage deadlines in a fast-paced environment
• Strong collaboration and customer service mindset

Preferred Qualifications

• Experience in factoring, payroll processing, or financial operations
• Familiarity with reconciliation processes and exception management workflows