Facility Maintenance and Inspection Coordinator

Facility Maintenance and Inspection Coordinator JobID: 944

Position Type:

Maintenance/Custodial/Maintenance General

Date Posted:

4/2/2026

Location:

All Buildings

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AUXILIARY POSITION DESCRIPTION

Position: Facility Maintenance and Inspection Coordinator

Reports to: Assistant Director of Facilities

Evaluation: Annual

Work Schedule: 261 days

Exempt Salaried Status

SUMMARY: In collaboration with the Assistant Director of Facilities, coordinate the day-to-day operations of the maintenance personnel.

Essential Duties and Responsibilities:

• Supervise and assist in the evaluation of the job performance of maintenance employees and groundskeepers.
• Assist in the evaluation of mechanical systems or facilities to determine maintenance or repairs that need to be performed.
• Assess building systems to plan proactive work assignments and project schedules.
• Develops maintenance procedures and schedules in FMX Software.
• Ensure maintenance and repair work is completed correctly and in a timely manner.
• Assist with departmental budget estimates and costs of specific repair projects.
• Assist with the building management systems at all facilities.
• Works with facilities personnel on proper operation of all systems and equipment.
• Oversee custodial "walk-through" audits of all the district's facilities to ensure the efficiency of operations, an optimum education environment, and compliance with the district's energy policy.
• Monitor and ensure the proper operation of the electrical and mechanical systems.
• Maintain the corporation's MSDS manuals and conduct safety and chemical use training for maintenance employees.
• Assist with the Administration of OSHA and IDEM regulations related to facilities to ensure corporation compliance.
• Monitor weather and coordinate snow removal by directing maintenance personnel to plow if required.
• Assist with the coordination of the snow removal for all the facilities' parking lots and drives.
• Assist with and respond to emergency calls.
• Follow other directives from the Director of Facilities and Assistant Director of Facilities to improve services to the students and patrons of the Penn-Harris-Madison School Corporation.

Qualification Requirements:

• Prefer post-secondary training and certification in construction trades and management with an emphasis on physical plant facilities and equipment.
• Extensive knowledge of building systems such as plumbing, electrical, and HVAC.
• Excellent analytical and problem-solving skills.
• Ability to identify issues and determine repairs that are needed.
• Ability to plan maintenance schedules for building systems.
• Excellent management and supervisory skills.
• Proficient with Microsoft Office Suite or similar software.
• Proficiency with computer skills with an emphasis on direct digital energy management systems.
• Supervisory experience preferred.
• Working knowledge of state and local construction rules, regulations, and procedures.
• Demonstrate well-developed communication skills, both verbal and written, necessary to interact in a professional manner to project a positive image that is consistent with P-H-M's philosophy.
• Good time management skills and ability to multi-task, prioritize work and give exceptional attention to detail.
• Willingness to improve and/or develop job-related skills.
• Willingness to obtain a CPO (Certified Pool Operator) and other certifications as requested.
• Must demonstrate the importance of confidentiality.
• Excellent work habits, attendance record, and successfully completed and passed all criminal history and child abuse clearances
• Shall remain free of any alcohol or nonprescribed controlled substance abuse in the workplace throughout his/her employment in the Corporation.

Physical Ability ~ Physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job:

• While performing the duties of this job, the employee is occasionally required to stand, walk, sit, use hands to finger, handle, or feel objects, tools, or controls, reach with hands and arms, stoop, kneel, crouch or crawl, talk and hear. The employee must occasionally lift and/or move up to 25 pounds.

Sensory Requirements ~ Most tasks require visual perception and discrimination. All tasks require oral communication ability.

Environmental Factors ~ The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job:

• Tasks are regularly performed without potential exposure to adverse environmental conditions, such as temperature and noise extremes, odors, humidity, vibrations, traffic hazards, violence, disease, or pathogenic substances.
• The noise level in the work environment is usually moderate; however, the noise level can vary depending upon the daily activity but will still remain within the acceptable noise level range.

Mental Effort ~ Normal Concentration/intensity, which includes prolonged mental effort with limited opportunity for breaks.

~ When duties and responsibilities change and develop, the job description will be reviewed and subject to changes of business necessity ~

The Penn-Harris-Madison School Corporation will provide reasonable accommodations to qualified individuals with disabilities to allow them to perform the essential functions of the job when such individuals request an accommodation.