Facility Coordinator

Job Description:

Ryan Companies is hiring for a Facility Coordinator in Coupland, TX. The Facility Coordinator supports all facets of integrated facility management including the facility operations, maintenance, logistics, employee services and fire, life and safety. The position ensures a safe, productive, comfortable, and clean working environment for building occupants. This role requires a highly versatile individual who blends hands-on technical abilities (building maintenance, shipping/receiving, and large equipment operation) with stellar "white-glove" customer service. Ideal candidates have a strong background in commercial facilities support, safety regulations, and proactive team collaboration.

What you will do:

BUILDING MAINTENANCE, OPERATIONS & PROJECT MANAGEMENT

• Preventative Maintenance: Oversee and execute preventative maintenance programs for critical building systems, including HVAC, plumbing, fire protection, grounds keeping, and janitorial services.
• Issue Resolution: Troubleshoot operational issues and coordinate with external partners for prompt, high-quality repairs.
• Financial & Capital Support: Manage capital and operational expenses (CapEx/OpEx) projects, tracking budgets and ensuring on time delivery.
• Waste Management: Oversee building waste stream operations and disposal protocols.

VENDOR & VISITOR MANAGEMENT

• Vendor Relations: Serve as the primary point of contact for external vendors, coordinating onsite activities and evaluating performance.
• Access Control: Administer building access control systems, monitor visitor traffic, and manage the onsite access badge inventory.
• Security Support: Provide critical security support for 24/7 building monitoring, remaining available for on-call emergency responses when scheduled.

SHIPPING, RECEIVING & INVENTORY CONTROL

• Logistics Operations: Process all incoming and outgoing property shipments, serving as the certified onsite hazardous materials/dangerous goods (HM/DG) coordinator.
• Regulatory Compliance: Maintain active certifications and strict compliance with IATA, 49CFR, and IMDG transport regulations.
• Material Handling: Safely operate material handling equipment as a certified forklift operator.
• Inventory Management: Track and replenish daily breakroom amenities, office supplies, PPE, first-aid resources, and shipping/receiving stock.

ENVIRONMENTAL HEALTH & SAFETY (EHS) COMPLIANCE

• Safety Training: Coordinate and facilitate onsite safety training sessions for staff.
• Chemical Management: Assist with the chemical approval and inventory process to ensure compliance with SDS/OSHA guidelines.
• Emergency Response: Provide support to the emergency response team (ERT).

EMPLOYEE SUPPORT & EVENT SERVICES

• White-Glove Service: Provide top-tier, proactive service to onsite employees, executives, and guests.
• Event Coordination: Assist with the setup, logistics, and teardown of onsite events and accommodate visiting teams.
• AV & Tech Support: Provide baseline troubleshooting and setup for audio-visual (AV) equipment in conference rooms.

SYSTEM ADMINISTRATION & EQUIPMENT OPERATION

• CMMS Administration: Manage the computerized maintenance management system (CMMS) by accurately opening, routing, and closing work orders in a timely manner.
• Heavy Machinery: Operate large agricultural and construction equipment safely and effectively.

To be successful in this role, you must have:

• Strong mechanical aptitude; highly proficient with power tools, technical assembly, and equipment troubleshooting. • Proficiency in Microsoft office suite (word, excel, outlook). • Experienced in CMMS or comparable digital work-order systems.
• Forklift operator experience (onsite certification will be provided).
• Experience in large agricultural and construction equipment operation.
• First aid & CPR/AED certified.
• IATA, 49CFR, IMDG certifications
• Ability to lift, push, and carry up to 25 pounds regularly.
• On-call availability for rotating 24/7 security and facility emergency responses.
• Clear, collaborative communicator with management, vendors, and clients.
• Excellent organizational skills with a proven track record of prioritizing tasks to meet deadlines.
• Strong attention to detail and accuracy in documenting maintenance logs, timecards, and projects.

You will really stand out if you have:

• High School Diploma, GED, or equivalent experience.
• 3 to 5 years of successful installation, field service, or facility maintenance experience (commercial furniture installation or commercial property service background is highly preferred).

Compensation:

The base salary may vary within the anticipated range based on factors such as the ultimate location of the position and the selected candidate's knowledge, skills and abilities. Position may be eligible for additional compensation that may include commission and/or an incentive program.

Eligibility:

Position requires verification of employment to work in the U.S.

Benefits:

• Competitive Salary

• Medical, Dental and Vision Benefits

• Retirement and Savings Benefits

• Flexible Spending and Health Savings Accounts

• Life Insurance

• Short-Term and Long-Term Disability

• Educational Assistance

• Paid Time Off (PTO)

• Employee Assistance and Wellness Programs

• Parenting Benefits

• Employee Discount Programs

• Pet insurance

• Ryan Foundation - charitable matching funds

• Paid Time for Volunteer Events

Disclaimer: Eligibility may vary based on factors such as role, hours worked, employment status, length of service, location, and other considerations. Detailed information will be shared with eligible candidates during the hiring process, and the official terms and conditions will be outlined in each individual offer document.

Ryan Companies is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Notice to Candidates:

Please be advised that initial outreach regarding employment at Ryan Companies will only occur via email from the domain @ryancompanies.com email address. If you recieve communication from someone you believe is impersonating Ryan Companies, please report it to us at humanresources@ryancompanies.com

Non-Solicitation Notice to Recruitment Agencies:

Ryan Companies kindly requests that recruitment agencies and third-party recruiters do not submit unsolicited resumes or candidate information to any Ryan Companies employee or office. Ryan Companies will not be responsible for any fees or expenses associated with unsolicited submissions. If recruitment services are required, we will reach out directly to agencies on our approved vendor list. We appreciate your understanding and cooperation.

Candidate Requirements:

• Two-year technical degree.

• Minimum five years experience in property or facility building operations

• Regional or local licensing/certifications in facility management.

• Proficient in Microsoft Office and facility software systems.

• Comprehensive understanding of integrated facility management services.

• Exceptional customer service abilities.