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Facility Administrative Coordinator

WSECU

Olympia, WA

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JOB DETAILS
JOB TYPE
Full-time, Employee
SKILLS
Accounting, Accounting Policies, Accounts Payable, Administrative Skills, Asset Management, Billing, Budget Management, Budgeting, Code Reviews, Communication Skills, Construction, Construction Inspection, Data Collection, Documentation, Ergonomics, Facilities Management, Financial Audit, Furniture, General Ledger Accounting, Health Plan, Identify Issues, Incentive Programs, Interpersonal Skills, Life Insurance, Long-Term Care, Maintain Compliance, Maintenance Services, Microsoft Office, Microsoft Windows Operating System, Project/Program Management, Purchasing/Procurement, Reconciliation, Security Equipment, System Operations, Team Player, Telephone Skills, Time Management, Vendor/Supplier Management, Vendor/Supplier Relations, Vision Plan, Writing Skills
LOCATION
Olympia, WA
POSTED
30+ days ago
Do you enjoy working with people from all levels of an organization and have a desire to be of service to others, this position may be for you! As the Facilities Administrative Coordinator, you will be providing administrative support and coordination for facility services, including vendor communication, work order tracking, reviewing and coding vendor invoices, G/L balancing, budgeting, and supply management and purchasing support. Acting as the first point of contact for our internal and external members. Ensuring all systems are operational and maintained. Ready to learn more!

Your day may include:

Working with and supporting the Facilities Team to assist in the day-to-day maintenance and functionality of all WSECU buildings
Tracking and scheduling routine branch maintenance to maintain a clean, professional appearance aligned with brand standards
Monitoring building inspection requirements and coordinating scheduling to ensure compliance and timely resolutions of any deficiencies
Coordinating on-site vendor management and/or supervision of repairs and communicates to branches
Creating Fresh Tickets / Work Orders and following up on completion
Identifying and troubleshooting facility related issues
Developing, building and maintaining vendor relationships
Updating and ensuring policy & procedures are being followed
Reviewing vendor invoices for accuracy, ensuring appropriate approvals and supporting documentation are provided
Applying correct general ledger coding to invoices according to accounting policies and chart of accounts
Ensuring timely entry of invoices to Accounting to maintain positive vendor relationships and avoid late fees
Responding to vendor inquiries regarding payment status and reconciles account statements when needed
Reviewing general ledger accounts to verify that all payables are recorded in the appropriate account
Assisting with space planning management and budget preparation by gathering data
Coordinating with staff and vendors new & existing furniture reconfigurations, scheduling branch and corporate furniture repairs, and assisting with purchase of new furniture and equipment
Coordinating and scheduling ERGO assessed furniture installs with Maintenance Tech and employees and working with Ergonomics Team to secure equipment
Performing purchases requested by internal teams and branches, ensuring all supplies, furniture, fixtures and equipment align with brand standards
Managing current Supply Room inventory against supply requests
Supporting tracking of asset inventory items from acquisition to disposals and assisting with biennial Asset Audit of all assets

What you bring to the team:

Minimum of one year of experience of business experience, including experience in facilities, security equipment, badge systems, accounting and construction
Knowledge of and experience using Microsoft Office Windows Suite proficiency, ability to work under pressure, and the ability to handle sensitive information
Well-developed interpersonal, written and telephone communication skills

Bonus Points if you have:

Ability to calculate figures and percentages.
Ability to collect and analyze data
Ability to use formulas, perform calculations and link items in Excel
Project management skills

Competitive base pay: $27.25 - $40.88 per hour, dependent on relevant qualifications, plus an annual discretionary incentive plan and benefits package

The target starting pay for this position is $27.25 - $34.06 per hour, typically within the first half of the range. Actual offers will be based on individual qualifications relevant to the role and will not take an applicant's pay history into account.
The range above allows our employees room for growth through annual merit and other pay increase during their tenure in the position.

Where we're located: 330 Union Ave SE Olympia, WA

When you'd work: Monday - Friday 8:30 am - 5:30 pm, full time minimum 40 hours per week with scheduling flexibility to meet business needs

Perks: Here are a few benefits and perks we offer:

Medical, Dental, Vision, and Life Insurance with Premiums paid by WSECU
Full-Time Regular employees accrue general leave and sick leave, on a monthly basis
Part-Time employees accrue general leave, on a monthly basis
11 Paid Holidays
Employer paid Long Term Disability & Long Term Care plan for Full-Time employees
Employer paid Long Term Care plan for Part-Time employees
401(K) with 8.5% Contribution by WSECU to begin 1st quarter after 1 year of service
Paid Volunteer Leave
Tuition Assistance
Employee Assistance Program & Employee Discounts
And, you get to work with some awesome people!

WSECU was named to the Forbes Best-In-State Credit Unionlist in 2025, making us the only credit union in Washingtonto earn this recognition five years in a row!

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We look forward to reviewing your application!All applicants must include a resume.Visa sponsorship not available.Contact us at 360-754-2118 with any questions.

We champion our employees' unique differences because we believe diversity is critical to the success of our members and the communities we serve. We're proud to provide a workplace based on equality and do not discriminate based on race, color, religion, creed, national origin, ancestry, sex, age, physical or mental disability, veteran or military status, genetic information, sexual orientation, gender identity, marital status, or any other legally recognized protected basis under federal, state or local law.

Accommodations are available for applicants with disabilities. If you are an individual with a disability and require a reasonable application to complete any part of the application process, or are limited in the ability or unable to access or use this online application process and need an alternative method for applying, you may contact 360-754-2118 or email us for assistance.

Equal Opportunity Employer
We also proudly support veterans and those currently serving in the armed forces

About the Company

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WSECU