Facilities Manager

Eye Clinic of Wisconsin

Wausau, Wisconsin

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JOB DETAILS

SKILLS

Bidding, Billing, Budget Management, Budgeting, Building Codes, Building Systems, Communication Skills, Construction, Construction Inspection, Construction Safety, Contract Management, Cost Control, Custodial Services, Documentation, Driver's License, Electricity, Emergency Planning, Emergency Response, Energy Efficiency, Facilities Engineering, Facilities Management, Financial Management, Fire Alarm, Fire Safety, Flooding, HVAC, Hazardous Materials/Substances, Healthcare, Infection Control, Information Technology & Information Systems, Leadership, Licensing Compliance, Life Safety Systems, Maintain Compliance, Maintenance - HVAC, Maintenance - Plumbing, Maintenance Services, Multitasking, Negotiation Skills, OSHA, Operations, Operations Planning, Order Management, Organizational Skills, Outsourcing, Patient Care, Plumbing, Power Outages, Preventative Maintenance, Preventive Medicine, Problem Solving Skills, Process Management, Project/Program Management, Property Maintenance, Property Management, Record Keeping, Regulations, Regulatory Compliance, Risk Management, Safety Codes, Safety Compliance, Safety Standards, Safety Systems, Sanitation, Technical Services Management, Time Management, Vendor/Supplier Evaluation, Vendor/Supplier Licensing, Vendor/Supplier Management

LOCATION

Wausau, Wisconsin

POSTED

7 days ago

Position: Facilities Manager		Company: ECOW - 190945
Reports to: CEO	Status: Full-time 1.0	Dept:
Created Date: May 2026	Supervisory Responsibility: None	Location: Wausau
Published Date:	Version: 1:1	FLSA: Exempt

Position Summary

The Facilities Manager ensures all clinic locations operate in a safe, compliant, and efficient physical environment, balancing hands-on daily oversight with outsourced technical services management. The role is critical to minimizing disruptions, maintaining regulatory compliance, and supporting high-quality patient care.

Primary Duties and Responsibilities

Daily Facility Operations

Oversee day-to-day maintenance of the clinic environment
Conduct routine inspections of building systems and patient areas
Ensure cleanliness, safety, and readiness of:
Exam rooms
Waiting areas
Administrative spaces
Address immediate maintenance issues (lighting, doors, minor repairs)
Maintain a professional, patient-friendly environment
Oversee janitorial services (internal or outsourced)
Ensure adherence to healthcare-grade cleaning protocols
Monitor infection control standards in coordination with clinical leadership
Maintain supply levels for cleaning and sanitation

Preventive Maintenance

Develop and manage a preventive maintenance schedule
Ensure all systems are routinely serviced, including:
HVAC systems
Plumbing fixtures
Electrical systems
Medical gas lines (if applicable)
Maintain maintenance logs and service records
Reduce downtime and costly emergency repairs
Oversee day-to-day maintenance of the clinic environment

Vendor & Contract Management

Identify, contract, and manage third-party vendors for specialized services:

HVAC technicians
Electricians
Plumbers

Fire safety/system contractors
Yard maintenance/snow removal
Coordinate service schedules and ensure timely completion of work
Review vendor performance and maintain service agreements
Verify vendor compliance with licensing, insurance, and safety standards
Manage bidding processes and cost comparisons for services
Manage contractors and vendors as they relate to the maintenance and upkeep of all locations

Repairs, Renovations & Projects

Maintain non-clinical equipment on clinic premises, completing necessary testing, maintenance, and repairs as required and needed, while maintaining accurate records of all maintenance repairs
Develop and manage a work order system, including assigning tasks to appropriate contractors
Oversee facility repairs, upgrades, and renovation projects
Coordinate construction work to minimize disruption to patient care
Manage project timelines, budgets, and contractor performance
Ensure work meets healthcare-specific standards and codes

Regulatory Compliance & Safety

Ensure compliance with healthcare regulations and safety standards:

OSHA requirements
Fire and life safety codes
Infection control standards

Maintain documentation for inspections and audits
Coordinate safety drills and emergency preparedness plans
Ensure proper handling/storage of hazardous materials (if applicable)
Maintain building safety and security, including ensuring the structures meet building code requirements

Emergency Response & Risk Management

Develop and manage response procedures for facility-related emergencies:

Power outages
HVAC failures
Water leaks/flooding

Act as point of contact for urgent facility issues
Coordinate rapid vendor response when needed
Minimize operational disruptions and patient impact

Systems & Equipment Oversight

Monitor building systems (HVAC, electrical panels, backup power)
Coordinate maintenance of non-clinical equipment
Ensure proper functioning of safety systems: Fire alarms, Sprinklers, Security systems
Work with IT regarding infrastructure (e.g., server rooms, power supply)

Budgeting & Cost Control

Develop and manage the facilities budget
Track maintenance and vendor expenses
Identify cost-saving opportunities (energy efficiency, preventative care)
Approve invoices and ensure accurate billing

Cross Department Collaboration

Work with clinical and administrative teams to:

Address facility-related concerns
Schedule maintenance without disrupting patient care

Coordinate with leadership on operational planning and expansions
Work with the Finance Manager to manage annual facility budget
Coordinate with all other departments as needed, including IT if changes to buildings are necessary for IT-related implementations

Key Skills & Attributes

Degree in facilities management, engineering, property management or a related field is preferred; equivalent job-related experience is required
Knowledge of building systems (HVAC, electrical, plumbing), safety regulations, and preventive maintenance practices is required
Facilities Management Professional (FMP), Certified Facility Manager (CFM), or similar credentials are optional but advantageous
Vendor and contract management expertise
Understanding of healthcare compliance standards
Strong organizational, communication (written and verbal), negotiation, and problem-solving skills
Ability to manage multiple projects effectively
Strong problem-solving and emergency response skills
Budget and project management experience
Ability to work well under pressure

Working Conditions

Work is generally performed at the main clinic; 800 N. First Street, Wausau, WI. The expectation is that this person will be present to some extent at all locations. Hours of work will depend on the needs of the Clinic. Requires the ability to sit or stand for extended periods of time, have and maintain a clean driving record. Occasional lifting (75 pounds), bending, stooping, pushing, pulling, and climbing stairs is required.

Acknowledgement

This job description outlines the general nature and level of work performed by individuals assigned to this position. It is not intended to be an exhaustive list of all duties and responsibilities. The employee may be required to perform additional job-related duties as assigned by the CEO or Board President. All responsibilities, requirements, and duties are subject to change based on organizational needs. Reasonable accommodations will be provided to qualified individuals with disabilities, in accordance with applicable laws.

Facilities Manager

Eye Clinic of Wisconsin

Wausau, Wisconsin

About the Company

Eye Clinic of Wisconsin

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