City of Milford Facilities & Maintenance Coordinator Pay Grade: 7 Effective Date: September 2025 P a g e - 1 Employment Status: Full-Time FLSA Status: Exempt Experience Required: Five (5) or more years ' experience building maintenance or related work, preferably within state and/local government. A comparable amount of education, training and experience may be substituted for the minimum qualifications. NIMS (National Incident Management System) ICS -100, ICS -200 training; FEMA IS -700, FEMA 800 training. Possession and retention of a valid Delaware motor vehicle operator's license. Facility Maintenance Certification within 18 months of hire. Must pass testing for substance abuse and criminal background investigation. Subject to random drug testing in accordance with City policy. Must live within 30 minutes of the Public Works Facility. Minimum Education Requirements: Associate's degree in construction, electrical or mechanical engineering, architecture, building trades, or a closely related field. Direct Supervisor: Building Operations & Refuse Supervisor Supervisory Responsibility: None Primary Work Location: In/around the city with possible exposure to extreme environments with reporting, office duties and meetings at the Public Works facility. Job Summary : The Facilities Maintenance Coordinator plans, directs, coordinates, and oversees all facility and ground maintenance operations. The Facilities Maintenance Coordinator shall be committed to the mission, vision and values of the City and demonstrate such through ethical conduct, community stewardship, individual initiative, and responsive service. The Facilities and Maintenance Coordinator shall demonstrate leadership, management and technical skills through effective communication and collaboration, proper use of team resources, progressive decision -making, personal accountability, and responsibility. Supervision Received: Work is performed under the general supervision of Building Operations & Refuse Supervisor. Essential Job Functions : An employee in this position may be called upon to do any or all of the following essential duties: • Facilities Inspection & Maintenance: Inspects facilities daily for accessibility, maintenance, janitorial services, and overall cleanliness; takes corrective action as needed. • Facilities Care & Aesthetics: Performs regular care and maintenance to keep City facilities and grounds well maintained, properly repaired, and aesthetically pleasing. • Compliance & Safety: Ensures compliance with building safety, environmental, and labor codes/regulations to provide safe facilities for employees and the public. • Preventive Maintenance & Repairs: Plans, organizes, and manages preventive maintenance, cleaning, and repairs for equipment, fixtures, furnishings, and structures in all municipal -owned facilities. • Maintenance Coordination: Coordinates maintenance and repair efforts with City staff and external vendors/contractors. • Facilities Management Efficiency: Identifies, evaluates, and recommends programs -including software solutions -to improve facilities management efficiency and customer service, and implements approved initiatives. • Facilities Assessment & Planning: Conducts annual assessments of facility and equipment use; prepares reports and recommendations on facilities planning, space allocation, and cost estimates. • Maintenance Scheduling & Issue Resolution: Develops maintenance schedules City of Milford Facilities & Maintenance Coordinator Pay Grade: 7 Effective Date: September 2025 P a g e - 2 while managing and resolving building and security maintenance issues. • Work Order & Billing Oversight: Oversees completion of work orders and ensures billing is processed appropriately. • Accident Investigation & Response: Investigates accidents related to facilities and equipment and takes immediate action to secure employees, the public, and City assets. • Customer Service & Reporting: Provides highly responsive customer service for facility -related complaints and delivers supporting reports and analytics to the Facilities Support Help Desk. • Emergency & After -Hours Support: Works on -call and after -hours for special events, facility/equipment updates, and weather -related emergencies; maintains the after -hours call -in continuity manual for the Department of Public Works. • Other Duties: Performs related work as assigned by the Public Works Director. Essential Functions, Qualifications, & Knowledge, Skills, and Abilities (KSA) for Employment: An employee in this class must have the following knowledge, skills, and abilities upon application: Knowledge • Facilities planning, directing, and controlling maintenance, construction, and design. • Applicable Federal, State, and local laws, rules, regulations, standards, codes, and/or statutes of assigned areas of responsibility. • Knowledge of the building trades, mechanical trades, groundskeeping and custodial services. • Knowledge of electrical and mechanical systems - electric codes, plumbing codes, etc. • Knowledge of safety practices. • Knowledge of security practices. • Knowledge of building management and space allocation. Skills • Establish es maintenance and construction standards to ensure continuous serviceability of facilities . • Communicate s clearly and concisely, both verbally and in writing. • Hold s and/or attain s a proficiency level in computer skills, including managing databases, word processing, spreadsheets, and using maintenance software that supports the most efficient prioritization of needs and assignment of tasks to contractors and others in their charge. • Goal-oriented demeanor with attention to detail. • Interpretation and application of various laws, regulations, and rules should come easy. • Problem -solving skills are crucial along with excellent decision -making skills. • Use and operation of hand power tools, including maintenance practices of such equipment and tools. Abilities • Plans, supervise s and evaluate s the work of others. • Understand s, abide s, and enforce s all safety rules. • Interact s positively with the public . Signatures / Date City of Milford Facilities & Maintenance Coordinator Pay Grade: 7 Effective Date: September 2025 P a g e - 3 I have read the job description for my position. I understand and accept the requirements as stated. I have read the job description for my position. I would like to have a second review of the job description with my manager and human resources. Department Director: Employee: Human Resources Director: