Facilities Data Specialist

Posting Details

Posting Details

Posting Number S13884P Working Title Facilities Data Specialist Department FMD-Engineering-Facilites Inv About the University of Georgia

Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state's flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.

About the College/Unit/Department

The UGA Facilities Management Division is the largest of 7 divisions reporting to the Vice President for Finance and Administration. The exceptional staff of over 800 personnel manage, operate, and maintain campus landscapes, buildings, and infrastructure to promote the long-term sustainability of the University of Georgia.

College/Unit/Department website https://fmd.uga.edu Posting Type External Retirement Plan TRS or ORP Employment Type Employee Benefits Eligibility Benefits Eligible Full/Part time Full Time Work Schedule Additional Schedule Information

Monday-Friday, 8:00 AM-5:00 PM

No on call

Some night and/or weekend work may be required to meet the needs of the organization.

Advertised Salary $50,000-60,000 Posting Date 05/18/2026 Open until filled Yes Closing Date Proposed Starting Date 08/01/2026 Special Instructions to Applicants Location of Vacancy Athens Area EEO Policy Statement

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).

USG Core Values Statement

The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 08.02.18.01.02.

Additionally, USG supports Freedom of Expression as stated in Board Policy 06.05 Freedom of Expression and Academic Freedom.

Position Information

Classification Title IT Database Support Professional FLSA Exempt FTE 1.00 Minimum Qualifications

Requires at least a baccalaureate degree in the field. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Preferred Qualifications

Previous experience or familiarity with Computer Aided Facility Management (CAFM) software. FMD uses Assetworks AIM.

Familiarity with FICM (Facilities Inventory and Classification Model) standards

Familiarity with Oracle.

Familiarity with AutoCAD, Revit and ArcGIS software is desired.

Ability to write SQL and/or Python code is desirable.

Ability to read construction drawings, and construction closeout documents are desired.

Knowledge of buildings and building systems (HVAC, plumbing, electrical, fire protection) is desirable.

Position Summary

This position is responsible for assisting in collecting, maintaining, analyzing, and distributing data related to buildings and other facilities associated with the University of Georgia.

The collected data is used by the University's administrative branch for reporting purposes, space utilization analysis, and to support facility related policy.

Knowledge, Skills, Abilities and/or Competencies

• Capable of working with computerized information systems including the operation and maintenance of data files.
• Knowledge of Microsoft Office programs including Word, Excel, Outlook, and Access.
• Ability to read building drawings and relate to building spaces and develop and maintain comprehensive facility data and information systems.
• Ability to establish and maintain effective working relations with faculty, staff, team members and the public.

Physical Demands

• Walk, stand, stoop, bend, climb stairs, climb ladders, sit
• Work at a computer for up to 8 hours daily.
• Able to lift 25 pounds.
• Driving to perform job-related tasks

Is driving a responsibility of this position? Yes Is this a Position of Trust? No Does this position have operation, access, or control of financial resources? No Does this position require a P-Card? No Is having a P-Card an essential function of this position? No Does this position have direct interaction or care of children under the age of 18 or direct patient care? No Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) No Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Duties/Responsibilities

• Update departmental occupancy, room use, and program classification using Postsecondary Education Facilities Inventory and Classification Manual (FICM) standards for the Building, Room and all other fields.
• Updating building and room square footage.
• Audit data in AiM for accuracy.
• Correct any data errors in AiM and Oracle Tables.
• Manage review and correction of data discrepancies between room use code and number of stations, wrong CIP code, invalid room codes, etc.
• Prepare the prescribed Facility Inventory data to be sent to the Board of Regents.

Percentage of time 40 Duties/Responsibilities

• Determine new building numbers by considering number series and location codes used

to identify buildings.

• Verify all aspects of the project for any additional data that might be necessary.
• Review addresses.
• Check physical addresses and contact ACC (Athens Clark County) to determine address for any new buildings on campus. Assist with updating lease information

Percentage of time 15 Duties/Responsibilities

• Manage Facilities Inventory data and coordinated floor plans to develop program review packets.
• Manage the preparation of reports of all buildings by Name, Number and Address to be sent to specific recipients on campus.
• Compile Facility Inventory data for peer institution comparison according to survey requirements.
• Provide departmental reports with requested information, including but not limited to lists of buildings or rooms based on specific criteria.

Percentage of time 15 Duties/Responsibilities

Update building floor plans using AutoCAD:

• Complete site visits
• Measure changes
• Maintain floor plan drawings to exiting conditions
• Prepare and link floor plans using AiMCAD.
• Update and maintain the Emergency Response PDFs.
• Use AutoCAD drawings to determine square footage for comparison to AiM. Update and maintain ArcGIS maps: create basic maps using ArcGIS Pro.

Percentage of time 10 Duties/Responsibilities

• Contact satellite campuses and Cooperative Extension offices via phone and email for corrections or additions.
• Contact UGA departments and other sources to collect Facilities Inventory data.
• Contact and/or visit experiment stations and other facilities to update the database.
• This task may require travel to offsite UGA locations to obtain facility information for one or more days and nights.

Percentage of time 10 Duties/Responsibilities

• Maintain the virtual plans room: organize, name, convert files to PDF, and file all electronic documents including all design documents.
• Assist both internal and external customers with locating, scanning, copying, and printing of documents.
• Any other required duties as assigned.

Percentage of time 10

Contact Information

Recruitment Contact

Contact Details

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Recruitment Contact Name Eric Sherman Recruitment Contact Email ericjs@uga.edu Recruitment Contact Phone

Posting Specific Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

• Resume/CV
• Cover Letter

Optional Documents