Administrative Skills, Billing, Business Operations, Communication Skills, Corrective Action, Documentation, Driver's License, Emergency Procedures, Emergency Response, Facilities Management, Facilities and Maintenance, Finance, Fleet Management, High School Diploma, Insurance, Inventory Management, Inventory Reports, Leadership, Liability Insurance, Maintain Compliance, Maintenance Services, Meeting Minutes, Microsoft Excel, Microsoft Word, Multitasking, Organizational Skills, Plan Meetings, Presentation/Verbal Skills, Project/Program Coordination, Record Keeping, Safety Compliance, Safety Process, Safety Training, Safety/Work Safety, Staff Policies, Staff Training, Support Documentation, Team Player, Time Management, Vehicle Fleets, Writing Skills
Description
Position Summary:
The Facilities Coordinator is responsible for coordinating and administering agency wide facilities operations, including fleet management, organizational safety and security activities, and emergency preparedness policies and procedures. This position supports compliance with Washington State Department of Labor & Industries (L&I) safety requirements and collaborates with leadership, finance, and program staff to maintain safe, functional, and compliant work environments across all agency facilities and transportation resources.
Responsibilities:
Facilities Operations
- Coordinate day to day facility operations to ensure buildings are safe, functional, and well maintained.
- Assist with development and maintenance of facilities related policies, procedures, and resource manuals.
- Coordinate with leadership and vendors regarding facility repairs, maintenance schedules, inspections, and service contracts.
- Maintain accurate facility documentation, records, and compliance files.
Fleet and Transportation Management
- Maintain agency vehicle inventory records, including ownership or lease status, insurance, registration, and maintenance schedules
- Coordinate vehicle purchases or leases in collaboration with Finance and leadership.
- Oversee routine vehicle maintenance and ensure staff adherence to vehicle use and maintenance policies.
- Manage day to day administration of the electric vehicle program, including charging station scheduling, usage tracking, and other needed infrastructure
- Administer fleet fuel card program, including policy enforcement, training, usage tracking, and vehicle billings support.
- Manage vehicle related invoices and maintain organized fleet documentation.
- Coordinate agency vehicle checkout processes and communicate fleet changes to relevant departments.
- Assist with development and updates of agency vehicle and transportation policies and staff training.
Safety, Security, and L&I Compliance
- Support and coordinate organizational safety and security activities, ensuring alignment with Washington State L&I requirements.
- Assist with maintaining written safety programs, procedures, and required documentation.
- Support Safety Committees by coordinating meetings, maintaining minutes, tracking follow up items, and reporting issues.
- Assist in incident reporting, tracking, and documentation, including coordination of corrective actions.
- Support safety related training for staff and managers, including required workplace safety topics.
- Assist with coordination and documentation of safety inspections, drills, and corrective actions.
Emergency Preparedness and Response
- Assist with development, maintenance, and implementation of organizational emergency policies and procedures, including natural disasters, facility emergencies, and safety lockdowns.
- Coordinate agency wide emergency drills and maintain related documentation.
- Support communication and coordination with designated emergency responders and leadership during planning and preparedness activities.
- Assist with training staff on emergency procedures and facility safety expectations.
Training, Documentation, and Administrative Support
- Assist with tracking safety related and facilities related training completion.
- Maintain organized electronic and physical records for facilities, fleet, safety, and emergency preparedness activities.
- Assist with audits, inspections, and reviews related to facilities, transportation, and safety compliance.
Perform other duties as assigned.
Qualifications
Job Requirements:
Physical Requirements:
This position normally requires standing, walking, bending, lifting, and performing work requiring low to moderate physical exertion, as well as talking and hearing, to perform job duties. These demands may be required up to 80 to 90% of the time.
Non Physical Requirements:
Education
- High School Diploma/GED required
- Associate's degree in Facilities Management, Business, Operations, or a related field preferred
Experience
- Two (2) years of experience in facilities coordination, fleet management, safety coordination, or similar operational role
- Experience working with safety programs, compliance documentation, or regulated environments preferred
Skills and Abilities
- Strong organizational and record keeping skills
- Ability to coordinate multiple projects and deadlines
- Strong written and verbal communication skills
- Proficiency in Microsoft Word, Excel, and related office software
- Ability to work collaboratively with cross departmental teams
- Demonstrated integrity, sound judgment, and attention to compliance
Licenses, Registrations, Certifications
- Valid Washington State driver's license and minimum required liability insurance for Washington State
- Must be deemed insurable as determined by Catholic Charities' insurance liability provider
Employment is conditional upon:
- Being cleared by criminal background check and fingerprinting when required
- Being cleared by criminal background check and fingerprinting when required
Work Schedule: Monday-Friday, 8:00am -
... For full info follow application link.
Excited about this role, but don't meet 100% of the expected qualifications listed above? We'd still love for you to apply! Catholic Charities Serving Central Washington is committed to building a diverse and inclusive workforce where unique experiences are valued and everyone has the opportunity to contribute. Research has continuously shown that women and people of color are less likely to apply to jobs unless they meet all the listed qualifications. We want to help overcome this trend and seek to make space for unique and relevant skills and attributes. So, when applying to Catholic Charities Serving Central Washington, rest assured that your application is reviewed by a living, breathing human being, and evaluated based on key competencies needed for success in the position. Questions or concerns? Contact recruiting@catholiccharitiescw.org, we'd be happy to connect!You can do the work you love, be your authentic self, and make an impact in the lives of thousands. We believe in a culture rooted in community, collaboration, and growth. As an agency we are inspired by our Mission of bringing hope to life, especially those most in need