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Facilities Coordinator, Worldwide Grocery Stores (WWGS)

Amazon

Chicago, IL

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JOB DETAILS
SKILLS
Artificial Intelligence (AI), Auditing, Automation, Billing, Budgeting, Business Growth, Business Operations, Calendar Management, Computer Maintenance, Contract Analysis, Cross-Functional, Data Entry, Data Management, Data Quality, Detail Oriented, Disability Accommodations, Distribution Services, Facilities Management, Grocery Stores, High School Diploma, Maintain Compliance, Maintenance Services, Microsoft Office, Microsoft Product Family, Onboarding, Operational Audit, Operational Improvement, Operational Strategy, Operational Support, Pattern Analysis, Policy Development, Problem Solving Skills, Procedure Development, Process Improvement, Purchase Orders, Quality Control, Quality Management, Quality Metrics, Reconciliation, Regulatory Compliance, Retail, Schedule Development, Systems Administration/Management, Systems Analysis, Team Player, Time Management, Time Tracking, Vendor/Supplier Management, Vendor/Supplier Selection
LOCATION
Chicago, IL
POSTED
3 days ago
DescriptionAre you ready to be the backbone of seamless WWGS operations? We're looking for a detail-oriented professional who thrives on accuracy, loves solving data puzzles, and wants to make a real impact on how we operate with excellence across the organization. At Worldwide Retail Growth & Development (WWRGD), our team thrives on innovation, collaboration, and the thrill of seeing our ideas come to life in stores across the world. If you're passionate about data integrity and excited about supporting the infrastructure that makes it all possible, we want you on our team!Key job responsibilitiesData Management & System Administration (75%)- Implement scalable data management frameworks and workflows to accommodate rapid business growth, ensuring systems and processes can flex to handle increased volume while maintaining data quality and efficiency.- Manage comprehensive data entry and validation processes across multiple enterprise systems (Coupa, Workday, Procore), ensuring adherence to established schedules and compliance requirements.- Execute proactive data quality control measures through systematic audits and real-time monitoring to identify and resolve discrepancies in account codes, budgets, and invoicing before they impact business operations.- Leverage AI tools and automation to streamline data entry, validation, and reporting processes and identify opportunities to implement solutions that boost productivity and reduce manual workload.Vendor & Stakeholder Support (15%)- Lead system optimization initiatives by analyzing user patterns and stakeholder requirements to enhance workflows and drive adoption of preferred tools and processes.- Partner with Indirect Procurement to manage vendor issues, including resolution of complex data issues and ensure accurate onboarding details.- Serve as primary point of contact for cross-functional stakeholders, providing expert guidance on system usage while driving collaborative solutions to improve operational efficiency.Analysis & Reporting (10%)- Research and solve moderately difficult problems involving data integrity, data reporting, and data management systems.- Evaluate and resolve issues using knowledge of what information to collect and where to find it.A day in the lifeAs a Facilities Coordinator within WWRGD's Store Development team, you will be responsible for the creation and maintenance of purchase order data for the organization and our related projects. You'll ensure data integrity, accuracy, completeness, and timeliness across hosting systems, primarily Coupa, in accordance with established procedures and policies. This role serves as a premier source for accurate, timely, relevant, and actionable contract issuance and analysis to support operational and budgetary decisions and process improvements across Store Development and the WWGS organization.Basic Qualifications- High school or equivalent diploma- 1+ years of using a computer maintenance management system in planning, scheduling and auditing overall facilities/maintenance activities experience- 1+ years of Microsoft Office products and applications experience- 1+ years of working with computers and Microsoft Office products and applications experiencePreferred Qualifications- 2+ years of maintenance planner/scheduler working within an industrial maintenance complex, manufacturing/distribution industries, or equivalent experience- Experience in material handling systems (MHS) installation, operation and maintenanceAmazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit for more information. If the country/region you're applying in isn't listed, please contact your Recruiting Partner.The base salary range for this position is listed below. Your Amazon package will include sign-on payments and restricted stock units (RSUs). Final compensation will be determined based on factors including experience, qualifications, and location. Amazon also offers comprehensive benefits including health insurance (medical, dental, vision, prescription, Basic Life & AD&D insurance and option for Supplemental life plans, EAP, Mental Health Support, Medical Advice Line, Flexible Spending Accounts, Adoption and Surrogacy Reimbursement coverage), 401(k) matching, paid time off, and parental leave. Learn more about our benefits at .USA, IL, Chicago - 29.00 - 39.00 USD hourlyUSA, TX, Austin - 29.00 - 39.00 USD hourly

About the Company

A

Amazon

At Amazon, we don’t wait for the next big idea to present itself. We envision the shape of impossible things and then we boldly make them reality. So far, this mindset has helped us achieve some incredible things. Let’s build new systems, challenge the status quo, and design the world we want to live in. We believe the work you do here will be the best work of your life.

Wherever you are in your career exploration, Amazon likely has an opportunity for you. Our research scientists and engineers shape the future of natural language understanding with Alexa. Fulfillment center associates around the globe send customer orders from our warehouses to doorsteps. Product managers set feature requirements, strategy, and marketing messages for brand new customer experiences. And as we grow, we’ll add jobs that haven’t been invented yet.

It’s Always Day 1
At Amazon, it’s always “Day 1.” Now, what does this mean and why does it matter? It means that our approach remains the same as it was on Amazon’s very first day – to make smart, fast decisions, stay nimble, invent, and stay focused on delighting our customers. In our 2016 shareholder letter, Amazon CEO Jeff Bezos shared his thoughts on how to keep up a Day 1 company mindset. “Staying in Day 1 requires you to experiment patiently, accept failures, plant seeds, protect saplings, and double down when you see customer delight,” he wrote. “A customer-obsessed culture best creates the conditions where all of that can happen.” You can read the full letter here

Our Leadership Principles
Our Leadership Principles help us keep a Day 1 mentality. They aren’t just a pretty inspirational wall hanging. Amazonians use them, every day, whether they’re discussing ideas for new projects, deciding on the best solution for a customer’s problem, or interviewing candidates. To read through our Leadership Principles from Customer Obsession to Bias for Action, visit https://www.amazon.jobs/principles
COMPANY SIZE
10,000 employees or more
INDUSTRY
Retail
FOUNDED
1994
WEBSITE
http://Amazon.com/militaryroles