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Facilities Coordinator

Beacon Hill Staffing Group, LLC

New York, New York

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JOB DETAILS
SALARY
$27–$27 Per Hour
JOB TYPE
Full-time, Employee
SKILLS
Atlassian JIRA, Audiovisual, Biology, Budgeting, Carpentry, Communication Skills, Computer Skills, Conferences, Construction Inspection, Continuous Improvement, Customer Experience, Customer Relations, Customer Support/Service, Detail Oriented, Document Management, Documentation, Emergency Procedures, Equipment Maintenance/Repair, Event Management, Facilities Management, Fortune 500 Customers, Furniture, Hardware Repair, Hospitality and Tourism, Identify Issues, Interpersonal Skills, Legal, Lift/Move 50 Pounds, Maintain Compliance, Multitasking, Operations Processes, Organizational Skills, Painting (Facilities and Maintenance), Plan Meetings, Plumbing, Presentation/Verbal Skills, Property Management, Record Keeping, Regulations, Safety/Work Safety, Service Delivery, Software Patches, Team Player, Time Management, Vendor/Supplier Management, Writing Skills
LOCATION
New York, New York
POSTED
19 days ago

Our client, a global technology company located in Flatiron, Manhattan is looking for a Temp to Permanent Facilities Coordinator to join their team. This position will start as soon as possible and will operate on an in office schedule between the hours of Monday-Friday, 7:30am-4:00pm. Compensation is up to $27/hr while temping; $32-36/hr if converted.

Work in partnership with the Workplace Experience (WE) team to help create the best workplace in the world. This role plays a critical part in delivering exceptional customer and guest experiences by ensuring all employees, customers, and visitors are supported in a warm, professional, and friendly manner.

The position supports the Workplace Experience team in delivering consistent, high-quality services while assisting with the day-to-day management and operation of the workplace.

Responsibilities:
  • Support the Regional Facility Manager and Concierge Coordinator with the execution of meetings, conferences, and events
  • Contribute to a customer-focused workplace environment aligned with company values and principles
  • Continuously identify opportunities to improve service delivery and customer experience
  • Collaborate effectively with internal teams and external vendors to deliver high-quality service
  • Perform minor repairs and routine equipment maintenance (e.g., patching, painting, hardware repairs)
  • Conduct routine daily inspections of assigned buildings and spaces
  • Provide facilities services and meeting/event support, including furniture and equipment setup, reconfiguration, and breakdown

Facilities Operations:
  • Perform general and detailed maintenance with appropriate supervision
  • Conduct inspections and maintain accurate facilities records
  • Manage and monitor the site work ticket queue
  • Support vendor management and onsite contractor activities
  • Assist with workplace moves and space changes
  • Liaise with building management as required
  • Ensure compliance with building WHS, HSSE, and emergency procedures
  • Participate in all HSE-related programs, investigations, audits, and assessments
  • Maintain stock levels of office and conference room supplies

Communications & Documentation
  • Communicate effectively and regularly with team members and stakeholders
  • Confidently engage with all levels of the business, including C‑Suite executives
  • Send site-wide communications related to facilities activities
  • Create and maintain site playbooks and internal web pages
  • Monitor and update site-specific and global communication channels
  • Complete all work documentation accurately and on time using Jira Service Desk, Corrigo, and related systems

Finance Support
  • Support site spend activities and financial tracking
  • Manage documentation and backup for expenses
  • Participate in the site budgeting process
  • Identify, document, and support cost-saving initiatives

Guest Services
  • Participate in guest services and customer-facing coverage
  • Support visitor badging processes and related technologies
  • Assist with reception and desk coverage, including coordination with security scheduling

Event & Meeting Support
  • Set up and reset meeting, conference, and event spaces according to approved plans
  • Perform daily and mid-day room turnovers and reconfigurations (indoor and outdoor)
  • Escalate issues or concerns to management in a timely manner
  • Manage post-event storage and inventory of furniture and equipment
  • Conduct room checks to ensure technical and visual readiness
  • Identify and report AV and cleaning service requirements
  • AV setup and troubleshooting experience preferred but not required

Required Skills:
  • Positive, collaborative, and customer-first mindset
  • Strong multitasking and time management skills
  • Ability to deliver exceptional customer experiences and lasting impressions
  • Excellent verbal and written communication skills
  • Strong interpersonal and relationship-building abilities
  • Comfortable working independently with minimal supervision
  • Detail-oriented with high standards for workplace presentation and maintenance
  • Proficient computer skills and willingness to learn Atlassian tools and systems
  • Ability to read and follow plans, procedures, and operating instructions
  • Experience using basic carpentry, plumbing, painting, and custodial tools
  • Ability to lift up to 50 lbs and safely operate ladders and equipment
  • Ability to stand, stoop, crouch, climb, and reach as required for daily tasks
  • Commitment to maintaining a safe and healthy workplace

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)

About the Company

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Beacon Hill Staffing Group, LLC

Beacon Hill Staffing Group was founded to set a new standard in search, career placement and flexible staffing. Our niche brands provide direct hire, executive search, temporary staffing, contract consulting and temp/contract-to-hire solutions to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Government Services, Beacon Hill Legal, Beacon Hill Life Sciences, Beacon Hill Solutions and Beacon Hill Technologies by visiting www.beaconhillstaffing.com. Or you can visit one of our branch locations www.beaconhillstaffing.com/locations We look forward to working with you.
COMPANY SIZE
1,000 to 1,499 employees
INDUSTRY
Staffing/Employment Agencies
FOUNDED
2000
WEBSITE
https://www.beaconhillstaffing.com/