Location: Miami, FL
Type: 6 Month Contract on W2
Shift: 6:00 AM - 3:00 PM EST
Qualifications:High School Diploma; college degree preferred Minimum of 3 years' prior experience in a clerical/administrative role; property/facilities management experience highly preferred Proficient with MS Office Suite (Word, Excel, Outlook, PowerPoint) Fluent in English and Spanish
Responsibilities:Our top media client is seeking a Studio Operations, Facilities Work Control Coordinator to oversee planned work activities across various East Coast Facility and Operations departments. In this role, you will analyze operations work planning, track work completion, and ensure customer satisfaction across multiple locations, while also considering financial impacts. As a key resource for our teams, you will utilize your excellent communication skills to manage operations planning and data. Your technical expertise will be crucial in maintaining the quality and accuracy of data, processes, and designs, enabling better decision-making for people, businesses, and the organization. This position reports to the Facilities Work Control Senior Manager, based in Universal City, CA.
What You’ll Do:Oversee all aspects of planned work activities for East Coast facilities sites. Operate the Facilities Operations & Engineering East Coast Service Center, addressing customer requests from phone, IWMS, and email. Review work orders for data quality. Ensure property information, crew information, materials, labor quantities, and asset information are accurately reflected on work orders throughout the work order life cycle. Act as a key liaison to set and meet expectations with employees and clients regarding work plans for facilities operations personnel and vendor-supported work. Demonstrate an “owner,” not a “renter,” mentality to drive daily workflow and follow-up, ensuring departmental success across all sites. Utilize an Integrated Workplace Management System (IWMS), Archibus, to organize work plans spanning multiple sites. Work with executives and other business leaders to identify opportunities for improvement. Collaborate with team members to collect and analyze data to create presentations and reports based on recommendations and findings. Develop the combination of resources and processes to help teams meet sometimes aggressive schedules for material and service delivery. Establish KPIs to measure the effectiveness of business decisions across each site. Support Facilities Operations & Engineering with work management reporting in IWMS, utilizing Excel, PowerPoint, and Power BI. Manage tools to review the accuracy of facility estimating programs for capital and operating projects. Additional duties will be assigned as new opportunities for this role continue to grow, as the department continues to grow.
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