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Facilities Coordinator

Jones Lang LaSalle IP

Costa Mesa, CA

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JOB DETAILS
SKILLS
Access Control, Administrative Management, Administrative Skills, Analysis Skills, Artificial Intelligence (AI), Best Practices, Billing, Budget Reporting, Catering Services, Commercial Real Estate, Communication Skills, Compensation Management, Computer Workstations, Computerized Maintenance Management System (CMMS), Corrective Action, Cost Control, Cross-Functional, Custodial Services, Customer Experience, Customer Relations, Customer Support/Service, Data Analysis, ERP (Enterprise Resource Planning), Emergency Response, Event Management, Facilities Management, Facilities and Maintenance, Facility Management Software, High School Diploma, Housekeeping/Cleaning, Information/Data Security (InfoSec), Interpersonal Skills, Investment Management, Investment Services, Legal, Maintenance Services, Microsoft Excel, Microsoft Office, Multitasking, Operational Strategy, Operations, Order Management, Order Supplies, Organizational Skills, Performance Metrics, Presentation/Verbal Skills, Project Tracking, Project/Program Coordination, Property Management, Purchasing/Procurement, Real Estate, Service Delivery, Service Level Agreement (SLA), Software as a Service (SaaS), State Laws and Regulations, Strategic Planning, Systems Administration/Management, Team Player, Time Management, United States Citizen, Writing Skills
LOCATION
Costa Mesa, CA
POSTED
2 days ago
JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Facilities Coordinator JLL

What this job involves:

As a Facilities Coordinator at JLL, you'll be the operational backbone ensuring seamless daily facility operations and exceptional client experiences. This dynamic role combines hands-on facility management with administrative coordination, where you'll handle everything from work order management and vendor coordination to event support and emergency response. You'll serve as a critical liaison between clients, vendors, and internal teams while maintaining operational excellence and cost efficiency. This position offers an excellent opportunity to develop comprehensive facility management expertise while making a tangible impact on workplace experiences at one of the world's leading commercial real estate services firms.

What your day to day will look like:
  • You'll oversee work order systems, dispatching service requests to technical staff and vendors while ensuring timely resolution.
  • Manage building access administration, including issuing and maintaining access cards and IDs for employees and visitors.
  • Coordinate vendor activities and monitor service delivery across janitorial, maintenance, and other facility services to meet SLA requirements.
  • Handle procurement tasks including ordering office and pantry supplies, processing invoices, and supporting budget analysis and reporting.
  • Prepare workstations for new employees, coordinate office moves, and support meetings and events from catering arrangements through setup and cleanup.
  • Monitor facility conditions continuously, schedule housekeeping activities, and participate in emergency response situations as needed.
  • Communicate effectively with diverse stakeholders including clients, agencies, vendors, and visitors to resolve facility-related issues and maintain high satisfaction levels.
Required Qualifications:
  • U.S. Citizenship is mandatory for this position. High school diploma or GED required, with a Bachelor's degree strongly preferred.
  • Minimum 2+ years of experience in facility administration, property management, or equivalent operational roles.
  • Excellent communication abilities across written, verbal, and interpersonal channels with superior customer service orientation.
  • Proficiency in Microsoft Office Suite, particularly Excel, along with experience using CMMS/Work Order systems or similar facility management software.
  • Strong organizational, time management, and multitasking capabilities with demonstrated ability to maintain professionalism under pressure.
  • Proven data analysis skills to support KPI monitoring and operational reporting.
Preferred Qualifications:
  • Experience with ERP systems or SaaS facility management platforms beyond basic CMMS knowledge.
  • Background in tactical planning or project coordination within facility management environments.
  • Familiarity with security system administration and building access control technologies.
  • Previous experience supporting KPI performance targets and implementing corrective actions based on SLA monitoring.
  • Demonstrated ability to work independently without direct supervision while maintaining collaborative relationships with cross-functional teams.
  • Experience managing multiple priorities simultaneously in fast-paced environments. Knowledge of cost reduction strategies and operational efficiency best practices in facility management.
This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Estimated compensation for this position:

70,000.00 - 80,000.00 USD per year

This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

Location:

On-site -Costa Mesa, CA

Job Tags:

Hiring

If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:
  • 401(k) plan with matching company contributions
  • Comprehensive Medical, Dental & Vision Care
  • Paid parental leave at 100% of salary
  • Paid Time Off and Company Holidays
  • Early access to earned wages through Daily Pay


At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.

Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.

Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

California Residents only

If you are a California resident as defined in the California Consumer Privacy Act (CCPA) please view our Supplemental Privacy Statement which describes your rights and disclosures about your personal information. If you are viewing this on a mobile device you may want to view the CCPA version on a larger device.

Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Accepting applications on an ongoing basis until candidate identified.

About the Company

J

Jones Lang LaSalle IP