Facilities & Capital Improvements Manager

• Professionalism and integrity in every interaction
• Strong construction project management and organizational skills
• Maturity in budgeting, contract administration, and financial stewardship
• Excellent communication with the ability to provide clear, concise, and respectful direction
• A proactive, problem-solving mindset
• Strong administrative and technical abilities
• Exceptional attention to detail and follow-through
• Sound judgment, discretion, and the ability to maintain confidentiality
• Confidence using technology, including Microsoft Office and housing management software
• A collaborative approach when working across departments

• Lead capital improvement and modernization projects from planning through construction, closeout, and warranty administration.
• Develop project scopes, specifications, bid documents, Requests for Proposals (RFPs), project schedules, budgets, and cost estimates.
• Coordinate architects, engineers, contractors, consultants, and regulatory agencies throughout all phases of construction.
• Monitor project schedules, budgets, contractor performance, construction quality, and overall project success.
• Review contractor invoices and recommend payment approvals while maintaining complete project documentation.

• Develop long-term facility improvement strategies through building assessments and capital planning.
• Conduct inspections of Authority-owned properties to identify maintenance priorities and capital improvement needs.
• Partner closely with the Maintenance Department to prioritize repairs, coordinate major projects, and improve preventive maintenance efforts.
• Oversee security camera systems and related facility infrastructure.

• Assist in developing and administering annual operating and capital budgets.
• Demonstrate sound financial judgment while managing project budgets and expenditures.
• Coordinate procurement activities, contractor selection, and contract administration.
• Ensure all projects comply with procurement policies, contract requirements, and applicable regulations.

• Work closely with the Accounting Department to monitor project expenditures, budgets, and financial reporting.
• Coordinate daily with the Maintenance Department to align operational priorities and project schedules.
• Represent the Authority professionally with contractors, consultants, vendors, residents, and public officials.
• Provide project updates and recommendations to executive leadership.
• Maintain accurate records, reports, permits, contracts, warranties, and regulatory documentation.

• Five (5) or more years of progressively responsible experience in construction management, facilities management, capital projects, or related fields.
• Strong construction project management experience from planning through project completion.
• Experience managing budgets, contracts, procurement, and vendor relationships.
• The ability to effectively coordinate multiple projects while meeting deadlines.
• Excellent communication and interpersonal skills.
• Strong analytical and problem-solving abilities.
• A high level of professionalism, integrity, and accountability.
• The ability to exercise sound judgment while maintaining confidentiality and discretion.
• Strong organizational and time-management skills.
• Proficiency with Microsoft Office (Word, Excel, Outlook) and the ability to learn the Authority's Housing Management System and other technology platforms.
• Experience with HUD Capital Fund Programs, federally funded construction projects, public procurement, or public housing is highly preferred.

• Bachelor's degree in Construction Management, Engineering, Facilities Management, Architecture, Business Administration, Public Administration, or a related field, or an equivalent combination of education and experience.
• Supervisory and contract administration experience preferred.
• Knowledge of HUD regulations, Capital Fund Programs, NSPIRE, Davis-Bacon requirements, ADA compliance, and applicable building codes is preferred.
• Valid Pennsylvania Driver's License.
• Ability to pass a background and drug test.

• Thinks strategically while remaining hands-on.
• Enjoys leading construction and facility improvement projects from start to finish.
• Has the confidence to make decisions while collaborating effectively with others.
• Can successfully balance administrative responsibilities with technical oversight.
• Takes ownership of projects and follows them through to completion.
• Builds positive working relationships while holding contractors and vendors accountable.
• Values organization, communication, professionalism, and continuous improvement.

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