Facilities Assistant
Beacon Hill Staffing Group, LLC
New York, NY
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JOB DETAILS
SALARY
$109,000–$110,000 Per Year
JOB TYPE
Full-time, Employee
SKILLS
Administrative Skills, Biology, Calendar Management, Catering Services, Cleanroom, Compensation and Benefits, Continuous Improvement, Detail Oriented, Facilities Management, Fortune 500 Customers, Housekeeping/Cleaning, Legal, Lift/Move 20 Pounds, Operational Support, Organizational Skills, Plan Meetings, Regulations
LOCATION
New York, NY
POSTED
4 days ago
Our client is seeking a reliable Facilities Assistant to support daily office operations within a mission‑driven environment. This role is best suited for someone who genuinely enjoys being on their feet, supporting meetings and events, and serving as a welcoming presence for staff and visitors. While this position includes front‑desk coverage, it is not a traditional receptionist role, as it blends facilities, events, and office support. Hours are generally 9:00am-5:00pm with flexibility for early morning meetings or end‑of‑day events, and the role is fully onsite five days per week.
Key Responsibilities:
- Support daily facilities and office operations primarily on one floor of the office
- Ensure conference rooms are clean, functional, and fully set up for meetings throughout the day
- Assist with meeting setup, room turnover, refreshes, and end‑of‑day breakdown
- Coordinate catering support and assist with the flow of external guests during meetings and events
- Maintain cleanliness and organization across executive offices, pantries, kitchens, copy rooms, and common areas
- Monitor and restock office supplies, pantry items, and meeting room materials
- Conduct daily walkthroughs to assess cleaning quality and flag maintenance needs
- Provide front desk coverage two days per week, greeting visitors, managing calls, and signing for packages
- Enforce office access and visitor procedures in coordination with facilities and security
- Assist with events, special projects, and facilities initiatives as needed
Qualifications:
- 3+ years of experience in office support, facilities, reception, hospitality, or similar roles (flexible)
- Strong customer‑service mindset with a warm, confident, and professional demeanor
- Comfortable working independently without constant oversight
- Highly organized, proactive, and detail‑oriented
- Able to remain flexible with schedule adjustments for meetings or events
- Comfortable being on your feet and performing light physical tasks (lifting up to ~20 lbs)
Compensation/Benefits:
- Up to $110K base salary + paid overtime
- 100% employer‑paid medical, dental, and vision coverage for employee and family
- PTO package
- Office closed between Christmas and New Year's
- 401(k) with employer contribution (paid semi‑annually)
Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.
Benefits Information:
Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)
About the Company
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