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Facilities and Maintenance Director

Island County Public Transportation Benefit Area (WA)

Coupeville, WA

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JOB DETAILS
SALARY
$116,623–$145,773 Per Year
SKILLS
Air Quality, Alternative Energy, Asset Disposal, Asset Management, Bid Analysis, Bidding, Budget Management, Budgeting, Building Systems, Capital Budgeting, Capital Project, Communication Skills, Conferences, Contract Management, Custodial Services, Data Analysis, Dental Insurance, Disability Accommodations, Disciplinary Action, Documentation, Energy Efficiency, Environmental Health, Establish Priorities, Expense Tracking, Facilities Management, Facilities and Maintenance, Federal Grants, Federal Laws and Regulations, Financial Reporting, Fleet Management, Fund Management, Funding, Government, Grant Administration/Management, Grant Writing, Groundskeeping, Inventory Levels, Inventory Management, Inventory Reports, Investment Capital, Investment Services, Leadership, Maintain Compliance, Maintenance Services, Management of Information Systems/Technology (MIS), Microsoft Office, Needs Assessment, OSHA, Operational Audit, Operational Improvement, Operational Strategy, Operations Management, Operations Processes, People Management, Performance Analysis, Performance Reviews, Policy Development, Preventative Maintenance, Problem Solving Skills, Procedure Development, Progress Reports, Property Maintenance, Public Transport, Purchasing/Procurement, Record Keeping, Regulations, Regulatory Compliance, Regulatory Reports, Regulatory Requirements, Reimbursement, Retirement Plan, Safety Compliance, Safety Training, Safety/Work Safety, Sales, Software Administration, Software Development, Staff Development, Standard Operating Procedures (SOP), State Laws and Regulations, Strategic Planning, Team Player, Time Management, Trend Analysis, Vehicle Fleets, Vendor/Supplier Evaluation, Vision Plan
LOCATION
Coupeville, WA
POSTED
1 day ago
Position Summary:
This qualified and experienced individual is responsible for planning, managing, and providing strategic oversight of facilities and maintenance services for Island Transit. The Facilities and Maintenance Director provides direction and leadership through the Facilities Manager and Maintenance Manager, fostering an atmosphere of cooperation, accountability, and teamwork. This position establishes departmental priorities, coordinates with other department directors, and communicates with other transit, regulatory, and community agencies to exchange information and resolve problems.

The incumbent develops and administers departmental budgets, develops policy and procedures, oversees facilities and maintenance acquisitions and contracted services, and collaborates with the Grant Administrator in the administration of federal and state capital grants from application through closeout. This position identifies capital investment opportunities and may leverage federal and state funding programs to advance the agency's infrastructure and fleet preservation goals.

The Facilities and Maintenance Director serves as a member of the executive leadership team, contributing to the agency's long range plan, transit development plan, and asset management plan. Work is performed with considerable independence under the general direction of the Executive Director.

Hiring Pay Range: $116,623 to $145,773

Island Transit offers competitive benefits that include:
  • Medical/Dental/Vision Insurance - employer paid premiums for employees
  • Life Insurance - employer paid $24,000 Basic Life Insurance plus optional employee paid supplemental insurance plans
  • Flexible Spending Account (FSA)
  • Retirement Plans - Washington State Public Employees Retirement System (PERS) and Optional MissionSquare 457b/401a plan with employer match
  • Paid Vacation, Sick Leave and Holidays
Essential Duties and Responsibilities:
  1. Directly supervises the Facilities Manager and Maintenance Manager, providing strategic oversight of the acquisition, maintenance, and repair of agency vehicles, equipment, facilities, grounds maintenance, and inventory control programs; oversees federally and state-funded capital projects related to facilities and fleet assets.
  2. Ensures vehicle and facility preventive maintenance guidelines are current; reviews and approves improvement recommendations from direct reports; ensures compliance with federal and state grant requirements related to preventive maintenance and capital asset management.
  3. Ensures facilities and maintenance employees are adequately trained and equipped to perform maintenance functions in compliance with applicable safety guidelines and grant funding requirements; holds direct reports accountable for the training and readiness of their respective teams.
  4. Analyzes operational and service demands for vehicles and facilities; projects future service requirements and directs the Facilities and Maintenance Managers in aligning resources to meet projected needs; identifies capital project needs and supports grant application development to fund future investments.
  5. In collaboration with the Facilities and Maintenance Managers, establishes inventory levels and upholds established procurement thresholds to support maintenance plans; ensures inventory practices comply with federal and state grant program and asset management requirements.
  6. Oversees acquisition of vehicles, equipment, facilities, and contracted services; reviews and approves bid specifications; participates in evaluating and awarding bids; monitors contractor and vendor performance; ensures all procurement activities comply with federal and state grant regulations, including FTA requirements and Davis-Bacon Act provisions.
  7. Oversees inspections of vehicles, equipment, and buildings for conformity with operational standards, manufacturer maintenance schedules, safety requirements, and disability access standards; promotes the use of environmentally safe and sustainable technologies; ensures grant-funded capital improvements meet all applicable regulatory and reporting requirements.
  8. Ensures timely resolution of facility complaints regarding lighting, temperature, noise, and air quality; identifies recurring deficiencies that may warrant capital investment through federal or state grant funding.
  9. Develops department operating and capital budgets with input from direct reports; monitors expenditures and approves purchases; manages grant budgets for federally and state-funded capital projects, ensuring accurate tracking, reporting, and drawdown of grant funds in compliance with funding agency requirements.
  10. Serves as a member of the leadership team; participates in development of the agency's long range plan, transit development plan, and asset management plan; provides expertise in federal and state capital funding programs to inform long-range planning and infrastructure investment decisions.
  11. Monitors legislation and industry developments related to public transit, facilities, and environmental health; tracks changes in federal and state grant programs and regulatory requirements; ensures operational compliance and disseminates relevant information to direct reports.
  12. Provides direction and leadership to the department through the Facilities and Maintenance Managers; participates in staffing determinations, interviews, and hiring; oversees staff development, performance evaluation, and disciplinary processes; ensures staff are equipped to support federally and state-funded capital project requirements.
  13. Develops and implements department-wide policies, procedures, and standard operating procedures to improve operational efficiency, ensure continuous operations, and maintain compliance with federal and state grant requirements.
  14. Oversees maintenance of department asset records including parts, consumables, warranty records, vehicle registration, and real property; ensures grant-funded asset records are maintained in accordance with federal and state requirements for audits, inspections, and asset disposition.
  15. Oversees preservation of agency investment in buildings, structures, shelters, and Park & Ride lots; directs the Facilities Manager in building maintenance, custodial services, graffiti removal, and shelter renovations; identifies opportunities to leverage federal and state grant funding for major facility preservation and improvement projects.
  16. Oversees the surplus, sale, or disposal of agency assets including vehicles and equipment; ensures disposition of grant-funded assets complies with federal and state requirements, including proper reporting and any required reimbursement to funding agencies.
  17. Represents the agency at a senior level; serves on committees and attends conferences and events as determined by the Executive Director; builds and maintains relationships with federal and state funding agency representatives to support the agency's capital program and grant pipeline.
  18. Reviews and approves departmental reports for service proposals, analyses, and audit and control purposes; prepares executive-level summaries and recommendations; prepares and submits required federal and state grant progress reports, financial reports, and closeout documentation.
  19. Performs other duties as assigned by the Executive Director.
Knowledge, Skills and Abilities:
Knowledge of:
  • Principles and methods of effective leadership, supervision, and performance evaluation of facilities and maintenance staff, including safety-sensitive employees.
  • Principles and practices of workplace safety, including applicable OSHA standards and environmental health regulations.
  • Federal and state capital grant programs applicable to public transit, including FTA grant programs, procurement regulations, Davis-Bacon Act requirements, and asset management compliance obligations.
  • Federal, state, and local laws, rules, and regulations relating to public transportation, facilities management, and environmental health.
  • Principles and practices of public sector procurement, including competitive bidding, contract administration, and vendor and contractor oversight.
  • Principles and practices of facilities and fleet management, including building systems, preventive maintenance programs, vehicle useful life standards, and grant-funded asset disposition requirements.
  • Capital budget planning, operating budget administration, grant fund management, and asset management including inventory control and record-keeping.
  • Current technological advances in vehicle and facilities maintenance, including sustainable and energy-efficient systems and products.
  • Microsoft Office Suite and fleet and facilities management information systems.
Skills in:
  • Providing strategic direction and oversight of facilities and maintenance operations through subordinate managers and holding direct reports accountable for results.
  • Pursuing, administering, and closing out federal and state capital grants, including grant applications, progress and financial reports, procurement compliance, and audit documentation.
  • Developing and administering departmental policies, procedures, operating budgets, and capital budgets.
  • Analyzing operational data, identifying trends, and developing actionable recommendations for capital investment and service improvements.
  • Communicating effectively orally and in writing, including preparation of executive-level reports, grant narratives, service proposals, and policy documents.
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About the Company

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Island County Public Transportation Benefit Area (WA)