Facilities Administrator (Event management)
FocusKPI Inc.
Mountain View, CA
Apply
JOB DETAILS
SALARY
$30–$45 Per Hour
LOCATION
Mountain View, CA
POSTED
30+ days ago
FocusKPI is looking for a Facilities Administrator to join one of our clients, a high-tech SaaS company.
Work Location: Mountain View, CA
Duration: 6-month contract; On-site role (5 days a week)
Pay Range: $30/hr to $45/hr
Role & Responsibilities:
+ Vendor Management
+ Manage service vendor agreements, including renewals and terminations for facility needs.
+ Conduct quality control checks for each vendor under your responsibility.
+ Perform RFP (Request for Proposal) and RFQ (Request for Quotation) processes as needed.
+ Review invoices to ensure all services received and amounts billed align with contract terms.
+ Handle vendor registrations and process purchase orders (POs) as required.
+ Collaborate with the purchasing, finance, and legal teams to lead contract negotiations and approvals.
+ Manage yearly budgets, maintain records, and analyze financial data.
+ Cafeteria Management
+ Oversee cafeteria vendor contracts, including agreements, renewals, terminations, operations, invoices, subsidy policies, and food quality.
+ Work with HR and Finance teams to establish and update company policies as needed.
+ Plan and manage cafeteria and kitchen facility maintenance schedules, including equipment replacements.
+ Assist senior planner to manage yearly budgets for cafeteria operations.
+ Attend weekly cafeteria meetings to address operational concerns and improve service quality.
+ Janitorial Service
+ Conduct regular site inspections to ensure cleanliness and maintenance standards are met.
+ Coordinate with the janitorial team for repairs, refills, utility tasks, and other maintenance needs.
+ Breakroom management
+ Inspect the employee breakroom area regularly and coordinate with the facility team for furniture layout, repairs, rearrangements, or other maintenance needs.
+ Manage coffee and water service vendors, ensuring consistent and high-quality service.
+ Oversee and maintain appliances and recreational supplies in the breakroom to ensure functionality and availability.
+ Event Coordination
+ Plan campus-wide events for employee engagement, including budget approvals, planning, and execution.
+ Manage event requests from across the campus, confirm details, and coordinate with vendors for support.
+ Ensure proper setup and execution of events by collaborating with relevant teams.
+ VIP Suite Management and VIP Support
+ Maintain inventory of VIP suite supplies and amenities to ensure availability for guests.
+ Coordinate reservations, approvals, setups, and support (IT/Security/Facility) for VIP suite usage.
+ Administrative Tasks
+ Manage and maintain office supplies, including inventory tracking and ordering.
+ Monitor and respond to incoming requests via email and ticketing systems.
+ Draft and distribute announcements for the Facilities team as needed.
+ Update company guidelines managed by the team.
Experiences & Qualifications:
+ Minimum 2 Years of Proven experience in operations, facility management, food facility management, or a related field in a corporate environment. 5-7 years of professional work experience overall.
+ Excellent Communication Skills: Strong oral and written communication abilities to interact effectively with vendors, internal teams, and stakeholders.
+ Strong Vendor Management Experience: Demonstrated expertise in managing vendor relationships, contracts, and performance across various service areas.
+ Attention to Detail and Organizational Skills: High level of precision and organizational capability to manage contracts, budgets, and operational details efficiently.
+ Problem-Solving and Analytical Skills: Ability to identify issues, analyze data, and implement solutions to optimize vendor performance and operational efficiency.
+ Great Work Ethic: Commitment to delivering high-quality work and maintaining professionalism in all responsibilities.
+ On-Site Presence: Availability for 5 days on-site to oversee operations and ensure seamless coordination with teams and vendors.
+ Microsoft Office and any software in a corporate environment.
+ High School Diploma or equivalent
Thank you!
FocusKPI Hiring Team
Founded in 2010, FocusKPI, Inc. (FocusKPI) is a data science and technology firm specializing in predictive analytics practice and methodologies. FocusKPI is a US company headquartered in Silicon Valley, California, with an East Coast office in Boston, Massachusetts.
NOTICE: Please be aware of fraudulent emails regarding job postings, job offers and fake checks. FocusKPI's recruiting team will strictly reach out via @focuskpi.com email domain. If you have received fraudulent emails now or in the past, please report it to https://reportfraud.ftc.gov/ . The domain @focuskpijobs.com is fraudulent and not related to FocusKPI. Please do not not reply or communicate to anyone with @focuskpijobs.com.
Powered by JazzHR
About the Company
F