Export Shipping Coordinator

REQUIRED: MUST KNOW INTERNATIONAL SHIPMENTS & CREATION OF DOCUMENTATION FOR INTERNATIONAL SHIPMENTS!

THIS IS NOT A SUPPLY CHAIN POSITION - CANDIDATES THAT ARE CONSIDERED MUST HAVE DIRECT SHIPPING EXPERIENCE WORKING FOR A MANUFACTURER OR DISTRIBUTOR.

Essential Functions / Responsibilities:

• Coordinate and monitor customer orders to ensure all pack lists and location reports are created timely.

• Coordinate with outside logistics staff (e.g. truck drivers) according to availabilities and requirements.

• Follow-up of orders placed for pickup with customers.

• Ensure export documents are created correctly and timely for all exports.

• Exports worldwide (mostly China, South America & Canada)

• Plan and track the shipment of final products according to customer requirements.

• Creation of pack lists from shop pack records

• Scanning of all packing documents into individual job files

• Facilitate photos for each shipment & review for customer review

• Push shipments out to customers to meet sales goals trends

• Miscellaneous filing and record keeping.

• Safety Sensitive Position

• Other duties as needed or required

Work Environment:

• Primary work environment is the office.
• Secondary work environment is the production floor.
• Employee maybe required to lead production shop tours.
• Employee will have meetings in the shop requiring the wearing of personal protective equipment.
• Ability to assist a machine operator to understand process flow.
• Ability to be aware of surroundings for safety concerns.
• Able to lift up to 30 lbs and operate office equipment such as computers, copy machines, etc.
• Able to sit for prolonged time periods plus occasion walking to stooping.

Required Skills and Qualifications:

• Proven experience as Logistics / Billing coordinator
• Great work ethic and POSITIVE attitude a MUST
• Excellent Customer Service skills
• 2+ years of experience in logistics or supply chain management
• Export Compliance Experience (export docs & terms)
• Knowledge of laws, regulations, and ISO requirements
• Willing to take direction where needed to adjust to growing demands of the business
• Strong organizational and time-management skills
• Excellent communication and interpersonal skills
• Proficiency in Microsoft Excel, Adobe and other logistics software
• Ability to work with little supervision and track multiple processes

Special Requirements:

• Safety Sensitive: This job is designated by Valley Forge & Bolt Mfg. Co. as a safety-sensitive position because it includes tasks or duties that Valley Forge & Bolt Mfg. Co. in good faith, believes could affect the safety or health of the employee performing the task or others (ARS 23-493). An applicant or incumbent may be disqualified, disciplined, or terminated, if they are determined to be positive for marijuana or its metabolites, regardless of cardholder status.
• Drug-Free Workplace Act of 1988. Valley Forge & Bolt Mfg. Co. is a federal contractor. Applicants who receive a conditional offer of employment will be subject to urinalysis and/or blood screening or other medically recognized tests designed to detect the presence of alcohol and/or drugs as a condition of employment.

Further, as a condition of continued at-will employment, employees are subject to urinalysis and/or blood screening or other medically recognized tests designed to detect the presence of alcohol and/or drugs as set forth in the Company's Drug-Free and Alcohol-Free Workplace Policy and Substance Abuse policy. Refusal to take such tests may result in withdrawal of a conditional offer of employment or termination of employment.

Applicants will be considered without discrimination because of race, color, religion, sex, national origin, ancestry, citizenship, age, physical or mental disability, veteran or military status, genetic information, pregnancy, or any other category protected by applicable law. Valley Forge & Bolt Mfg. Co. also provides reasonable accommodations to qualified individuals with disabilities in accordance with the Americans with Disabilities Act (ADA) and applicable state and local laws.