Expense Administrator
Beacon Hill Staffing Group, LLC
New York, NY
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JOB DETAILS
SALARY
$46–$46 Per Hour
JOB TYPE
Full-time, Employee
SKILLS
Accounts Payable, Administrative Skills, Biology, Calendar Management, Communication Skills, Conflict Resolution, Continuous Improvement, Corporate Policies, Credit Cards, Detail Oriented, Documentation, Establish Priorities, Executive Assistant Skills , Expenditure Statement, Expense Reports, Expense Tracking, Finance, Financial Reporting, Financial Services, Fortune 500 Customers, Legal, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Organizational Skills, Private Funding, Problem Solving Skills, Record Keeping, Regulations, Support Documentation, Time Management
LOCATION
New York, NY
POSTED
20 days ago
Private Wealth Fund located in Midtown, Manhattan is looking for a Temporary Expense Administrator to join their team for 3-6 months with potential to extend. This position will operate on an in‑office schedule 5 days/week from 9am-5:30pm (40 hour week). Compensation is up to $46/hr.
Responsibilities:
- Prepare, review, and submit monthly and ad hoc expense reports on behalf of 8-10 Senior Vice Presidents using Workday
- Ensure all expense submissions are accurate, properly coded, supported by required documentation, and compliant with company policies
- Track outstanding receipts and follow up with executives to ensure timely completion
- Reconcile corporate credit card statements against submitted expenses and flag discrepancies
- Coordinate with Finance and Accounts Payable to resolve processing issues or rejected reports
- Provide light calendar management support for assigned SVPs, including scheduling meetings, managing conflicts, and coordinating across time zones
- Maintain organized records of all expense submissions and supporting documentation
- Assist with other administrative tasks as needed
Qualifications:
- 3+ years of experience in expense administration, executive support, or a related administrative role
- Workday experience required, specifically in expense reporting and financial modules
- Proficiency in Microsoft Office Suite (Excel, Outlook, Word, PowerPoint)
- Experience supporting multiple senior-level executives simultaneously
- Strong attention to detail with a high degree of accuracy
- Excellent organizational and time management skills with the ability to prioritize competing deadlines
- Professional communication skills and discretion when handling sensitive financial information
- Experience in financial services is a plus
Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.
Benefits Information:
Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)
About the Company
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