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Functional Title: Expenditure and Budget Analyst
Job Title: Program Management Spec I
Agency: Health & Human Services Comm
Department: BHS Contract Payments
Posting Number: 17453
Closing Date: 06/19/2026
Posting Audience: Internal and External
Occupational Category: Business and Financial Operations
Salary Range: $5,797.66 - $9,508.25
Pay Frequency: Monthly
Salary Group: TEXAS-B-25
Shift: Day
Additional Shift: Days (First)
Telework: Eligible for Telework
Travel: Up to 5%
Regular/Temporary: Regular
Full Time/Part Time: Full time
FLSA Exempt/Non-Exempt: Exempt
Facility Location:
Job Location City: AUSTIN
Job Location Address: 4601 W GUADALUPE ST
Other Locations: Austin; Abilene; Amarillo; Bay City; Beaumont; Corpus Christi; Dallas; El Paso; Fort Worth; Galveston; Houston; Lubbock; New Braunfels; Round Rock; San Angelo; San Antonio; South Houston; Texarkana; The Woodlands; Wichita Falls
MOS Codes: 2611,8058,8060,8848,16KX,32EX,611X,612X,63A,63AX,641X,712X,SEI16
Performs moderately complex (journey-level) program management work involving the development, coordination, implementation, monitoring, and oversight of multiple state and federal agency programs throughout the program life cycle. Supports program goals, objectives, and controls; assists in the development of reporting and tracking infrastructure; provides advanced technical assistance and stakeholder coordination; and supports program compliance, performance monitoring, and continuous process improvement. Works under moderate supervision with limited latitude for the use of initiative and independent judgment. Duties include overseeing and managing the financial components of multiple complex state and federal programs and grants, fiscal reporting, and oversight. This position is responsible for managing and coordinating multiple payment systems, identifying and resolving complex issues, ensuring the integrity of financial records across multiple contracting and payment platforms, and coordinating activities to mitigate risks and ensure fiscal compliance. This position works closely with Business Operations, Program Subject Matter Experts (SME) and other partners to develop and maintain structures that support accurate, timely, and compliant contract budgets and payments. A strong understanding of state and federal regulations involving mental health and substance use service delivery and grant management standards are essential.
Essential Job Functions
Program Management and Coordination - Manages and supports multiple agency programs throughout the program life cycle by assisting in defining program goals, objectives, and controls, and coordinating implementation across functional areas. Participates in program planning and execution by working with internal divisions, cross-functional teams, and leadership to support the delivery of program initiatives and services. Coordinates program activities to ensure alignment with agency priorities, applicable policies, and operational requirements. Supports the development and implementation of program procedures and processes to ensure consistency and continuity of operations across multiple programs. 25%
Reporting Infrastructure, Monitoring, and Analysis - Assist in developing, implementing, and maintaining reporting infrastructure to effectively monitor and track budgets, program requisitions/encumbrances, expenditures, and program performance across multiple agency programs and grantees. Creates and coordinates processes for tracking and reconciling expenditures to ensure accuracy, transparency, and alignment with program funding. Prepares and maintains reports for program staff, contract managers, and senior leadership, using data to monitor program activities, evaluate outcomes, and support decision-making. Analyzes data to identify trends, issues, and risks, including identifying unsupported or ineligible program costs and tracking issues that may require withholding of payment. Collaborates with Business Operations and agency fiscal units to ensure reporting accuracy and consistency and to support compliance with state and federal regulations. 30%
Program Compliance, Effectiveness, and Risk Mitigation - Supports the identification of program requirements and the establishment of methodologies to measure program effectiveness. Participates in the development and implementation of program goals, objectives, policies, procedures, and performance measures. Monitors program activities and practices to ensure alignment with agency policies, procedures, and regulatory requirements throughout the life cycle of programs. Identifies risks, compliance concerns, and operational gaps and supports mitigation strategies to improve program integrity and effectiveness. 15%
Stakeholder Coordination, Communication, and Technical Assistance - Manages and supports communication with internal and external stakeholders, including program staff, contract managers, grantees, vendors, contractors, other state agencies, and senior leadership to ensure awareness of program updates, requirements, and performance. Provides technical and non-technical assistance, training, and guidance to stakeholders to support program implementation and compliance. Develops and disseminates documentation, tools, and guidance materials to ensure consistent application of program processes and requirements. Facilitates meetings, workgroups, and statewide conference calls and represents the program area at internal and public meetings to support coordination, issue resolution, and program alignment. 15%
Process Improvement and Program Standards Development - Identifies opportunities for process improvement and recommends and supports the implementation of enhancements and new initiatives to improve program operations. Identifies program gaps and proposes corrective actions to strengthen performance and efficiency. Develops, updates, and standardizes standard operating procedures (SOPs), including creating documents, tools, and templates to support current and future program operations. Ensures that program standards, processes, and tools promote consistency, compliance, and effective service delivery. 10%
Other Duties as Assigned - Performs other duties as assigned and maintains regular and predictable attendance in accordance with agency policy. 5%
Initial Screening Criteria
Graduation from an accredited four-year college or university is preferred. However, every one (1) year of experience in contract fiscal monitoring and program oversight may substitute for the completion of one (1) year of college or university.
Experience with state and federal laws and regulations and agency policies and procedures related to human services programs and fiscal requirements.
Experience working with categorical budgets, program expenditure/invoice approvals, expenditure tracking, analysis, and fiscal reconciliations.
Experience managing complex programmatic and financial information and resolving related issues.
Experience with organizational planning/develoment and implementation methods needed to establish and administer a complex program that includes ongoing process improvement.
Excellent written communications as observed by detail and completeness of information provided on the state application.
Knowledge, Skills and Abilities:
Knowledge of state and federal laws, regulations, policies, rules, and requirements, and specific knowledge of local, state, and federal laws relating to the mental health and substance use contract payments
Knowledge of business processes and process improvement
Knowledge of State government organization, administration, management, and operating practices
Knowledge of computer software applications
Skill in effective project management
Skill in problem solving and conflict resolution
Skill in analyzing/interpreting large and complex financial data sets, and writing complex documents/reports, policies, and procedures
Skill in managing multiple and competing priorities
Ability to communicate, both orally and in writing, clearly, concisely, and effectively to individuals at all levels both internal and external to the organization
Ability to build, establish, and maintain effective working relationships with diverse groups and entities
Ability to gather, assemble, correlate, and analyze facts/data/systems/financial information
Ability to establish goals and objectives while working independently and delivering results in an environment of complex organizational interactions and competing demands on staff resources
Ability to make independent and sound technical decisions and analyze new situations when encountered
Ability to learn and use sophisticated software/applications as necessary to successfully perform duties and assignments
Ability to interpret and apply federal and state statutes, as well as, agency rules, and policies in the development of guidelines, policies, and procedures
Ability to organize workload and set priorities
Registrations, Licensure Requirements or Certifications - None required
Additional Information:
Only applicants who are interviewed will receive written notification of selection results.
Employees must provide transportation. If an employee operates a personal or state motor vehicle in performance of their official duties, the employee must possess a current valid Texas drivers license for the appropriate type vehicle.
This position may be eligible for telework. However, all HHS positions are subject to state and agency telework policies in addition to the discretion of the direct supervisor and business need.
Review our Tips for Success when applying for jobs at DFPS, DSHS and HHSC.
Active Duty, Military, Reservists, Guardsmen, and Veterans:
Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information please see the Texas State Auditor's Job Descriptions, Military Crosswalk and Military Crosswalk Guide at Texas State Auditors Office - Job Descriptions.
ADA Accommodations:
In compliance with the Americans with Disabilities Act (ADA), HHSC and DSHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.
Pre-Employment Checks and Work Eligibility:
Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks.
HHSC uses E-Verify. You must bring your I-9 documentation with you on your first day of work. Download the I-9 Form
Telework Disclaimer:
This position may be eligible for telework. Please note, all HHS positions are subject to state and agency telework policies in addition to the discretion of the direct supervisor and business needs.