Expanded Learning Opportunity Program
(ELOP) Site Assistant
- Grant-funded position. Employment is contingent upon continued grant funding, and there is no guarantee of continued employment beyond the grant term.
About The Accelerated Schools
At The Accelerated Schools, we believe in the boundless potential of every student and are committed to helping them thrive. Located just south of Downtown Los Angeles, we serve a vibrant community of over 1,700 TK-12 students and are dedicated to preparing them to excel in college, career, and life. Our approach blends innovation, equity, and compassion, creating an environment where students are empowered to take ownership of their learning and their future.
- Our Instructional Approach: Our instructional approach incorporates research-based practices, including project-based learning, student choice & voice, self-direction, and mentoring. Our students set their own short-term and long-term academic and personal goals and our faculty members support students in monitoring their progress toward these goals every day.
- Our Approach to Behavior Support: We embrace Restorative Practices and Circles as a means of building community. This system relies on the belief that all people should have opportunities to develop positive habits and learn from their mistakes. We believe that the best way to accomplish this goal is for us to listen to students, seek to understand their perspectives, and support their journey toward empowerment.
- Our Mission & Commitment to Equity: The Accelerated Schools will graduate students who are prepared to succeed at the university and career of their choice who will enter the workplace as informed and productive employees. At The Accelerated Schools, educational equity is continuously creating and implementing practices that are culturally responsive, and honoring voices from all educational and community partners. Through curiosity, inquiry, self and system reflection, we disrupt inequitable systems so that students graduate in four years, college, career and or life ready.
Job Summary: Under the direction of the Expanded Learning Program Coordinator, the Expanded Learning Opportunity Site Assistant position provides administrative, operational, compliance, and student support for the Expanded Learning Opportunity Program (ELOP). The role works closely with the ELOP Coordinator and school staff to coordinate daily programming, attendance, field trips, intersession activities, family communication, recruitment, and program logistics. The position also supports student supervision and safety, assists with emergency procedures, monitors program compliance and documentation, and helps address student, family, and staff concerns to ensure safe, effective, and well-organized ELOP programming.
What You Will Do
Administrative and Clerical
- Work directly with ELOP Coordinator to plan and execute schedules, operations, field trip logistics, spirit week, culminating event, and intersession programming (daily check-ins with ELOP Coordinator)
- Lead field trip trips on designated days. This includes: field trip prep, departure, arrival, lunch distribution, addressing student and teacher concerns at field trip site
- Support ACES/TAS teachers/subs/IA's/school support staff in planning for Intersession and carrying out Intersession vision
- Support communication plan to families for Intersession enrollment of chronic absenteeism and credit recovery attendance (work with administrators, office managers, and ELOP Coordinator)
- Serve as emergency lead during emergency drills and in the event a real emergency at the school site and during a field trip
- Implement emergency procedures, guide school staff, and provide the all clear for site staff at the school site and during a field trip
- Collaborate with ELOP Coordinator to ensure all teachers are completing daily attendance and sign-in sheets
- Supporting with teacher follow up on missing signature and documentation
- Support with Quality Control by co-hosting classroom observations to ensure programming is effective, demonstrating presence across intersession classes
- providing immediate feedback, resources, and modeling excellence in classroom management and lesson plan implementation
- collaborating when responding to parent concerns and issues that arise with programming and student behavior (in consultation with Administrator and ELOP Coordinator) to follow TAS/ACES behavioral expectations and response to student behavior.
- collaborating with teachers and staff staff to address student behavior concerns in a timely manner
Operational and Compliance
- Review compliance documents (registration forms, attendance, field trip forms, student contracts) for completeness and accurate signatures/ink requirements.
- Cross-reference daily sign-in/sign-out sheets with electronic attendance and update daily attendance trackers.
- When requested by your manager, facilitate students taking and completing baseline and summative assessments.
- Prepare/submit purchase orders and maintain simple expense tracking aligned to ELOP operations.
- Monitor inventory and coordinate ordering/distribution of supplies for ELOP activities.
- Provide logistics support (athletics, interventions, Saturday School, 30-day programs), including schedules, space setup, and materials.
- Reconcile paper vs. electronic attendance daily; flag and correct discrepancies.
Administrative and Clerical
- Provide clerical and reception services for the Expanded Learning Opportunity Program (ELOP), including answering phones, greeting visitors, and directing inquiries.
- Provide general administrative and clerical support to office/program operations (e.g., filing, data entry, document audits) to ensure smooth daily workflows.
- Collect, review, and file ELOP applications, student rosters, and attendance records.
- Support preparation of program materials, including flyers, bulletins, newsletters, and parent communications.
- Maintain accurate and organized program records including student enrollment, attendance logs, and sign-in/out sheets.
- Assist in tracking student performance, documentation, and staff activity logs.
- Support recruitment for all ELOP offerings, including Athletics, Before/After School Intervention, Saturday School, and 30-day programs.
- Collaborate with school office managers and the ELOP Coordinator to recruit students for chronic absenteeism interventions and credit recovery (30-day ELOP and Independent Study programs).
- Conduct compliance checks (registration forms, attendance sign-in/sign-out and electronic logs, student contracts, field trip slips) for completeness and correct signatures/ink requirements.
- Update attendance trackers and maintain accurate compliance records.
- Support document audits and basic data entry; maintain organized program files.
Communication and Customer Service
- Serve as a liaison between families and ELOP staff by responding to parent inquiries and ensuring clear communication regarding pick-up, schedule, and program policies.
- Collaborate with teachers, coaches, dean, and ELOP Coordinator to identify student academic needs and connect students to resources (e.g., before/after-school grade-level tutoring).
- Coordinate scheduling of parent meetings, ELOP training, and other events.
- Maintain and update calendars, announcements, and staff communications for ELOP activities.
- Notify ELOP Coordinator of any urgent school administrator/teacher/staff/parent/student concerns in order to address issues promptly.
- Support ELOP Coordinator in addressing concerns and follow up as directed.
- Make parent phone calls for recruitment/retention and provide brief updates regarding attendance, practices, and events.
- Follow up with students who miss sessions/practices to encourage continued participation.
- Coordinate with teachers, coaches, and site staff to support student success; maintain shared calendars and announcements.
Student Safety and Supervision
- Assist TK-8th grade students transitioning to after-school programs (e.g., ARC/MPR) and support end-of-practice dismissal flow (as needed).
- Support TK-8th grade student supervision across classrooms, hallways, dismissal/breezeway, field trips, practices, games, and overflow areas; conduct campus sweeps to ensure students transition to correct areas (as needed).
- Communicate "all clear" of hallways on walkies to the administrative team.
- Supervise students during transitions, dismissal, practices, games, field trips, and in overflow areas; perform campus sweeps.
- Use radios/walkies to communicate hallway status ("all clear") and coordinate with admin.
Our Ideal Teammate
- Deeply mission-driven and believe Accelerated can and will meet audacious goals. You connect vision to outcomes by prioritizing strategically and using data to guide decisions.
- Believes diversity drives innovation and actively foster inclusive environments. You reflect on how your decisions advance equity and inclusion and work in partnership with students, families, and community.
- Take ownership of your actions and impact. You reflect, seek feedback, adjust as needed, and hold yourself accountable for results.
- You value relationships and build trust through integrity, transparency, and follow-through. You engage in honest, two-way dialogue grounded in empathy and humility.
- You believe learning happens through dialogue, not monologue. You listen actively, elevate diverse voices, and seek understanding, even in moments of conflict.
- You are a strategic, outcomes-oriented problem solver. You prioritize effectively, anticipate challenges, and adapt strategies to drive meaningful results.
- You believe in continuous growth for yourself and others. You celebrate wins, own mistakes, seek coaching and feedback, and support teammates in developing their skills and impact.