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Executive Support Specialist 2

State of Oregon

Salem, OR

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JOB DETAILS
SALARY
$4,650–$6,199
SKILLS
Accounts Payable, Administrative Skills, Adobe Acrobat, Background Investigation, Billing, Calendar Management, Collective Bargaining, Data Analysis, Data Collection, Detail Oriented, Documentation, Driver's License, Executive Assistant Skills , Genetics, Healthcare, Healthcare Providers, Homeland Security, Legal, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Office Management, Operational Support, Organizational Skills, Personal Care, Project Evaluation, Spreadsheets, Strategic Planning, Team Player, Technical Writing, Testing, Time Management, Work From Home
LOCATION
Salem, OR
POSTED
1 day ago
Initial Posting Date:
06/16/2026

Application Deadline:
07/07/2026

Agency:
Oregon Youth Authority

Salary Range:
$4,650 - $6,199

Position Type:
Employee

Position Title:
Executive Support Specialist 2

Job Description:
OREGON YOUTH AUTHORITY
Executive Support Specialist 2
Salem, Oregon - CENTRAL OFFICE/HEALTH SERVICES DIVISION

The Oregon Youth Authority (OYA) is seeking a highly organized and collaborative Executive Support Specialist to provide confidential executive support to the Assistant Director of Health Services (Medical Director) and administrative support to OYA's Health Services Division. This position plays a critical role in supporting agency operations by coordinatingcomplex administrative activities, managing calendars and meetings, preparing professional documents and reports, conducting data analysis, and handling sensitive information with the highest level of discretion and confidentiality.

Working under the direction of the Medical Director, this position provides high-level administrative support and participates in efforts to strengthen Health Services management practices and policies. Responsibilities include coordinating and gathering information related to Health Services operations, supporting strategic initiatives, and assisting with information collection and coordination for collective bargaining matters.

We are seeking candidates with exceptional organizational and time management skills, strong technical proficiency in document preparation, calendaring, data analysis, and Microsoft Office applications, and the ability to adapt to changing priorities in a fast-paced environment. The ideal candidate demonstrates sound judgment, professionalism, attention to detail, and a commitment to maintaining a high standard of conduct at all times.

Key responsibilities for this role include:

  • Executive Support for the OYA Health Services Department
  • Confidential Executive Support
  • General Office Management
Minimum Qualifications:

One year of experience performing administrative duties in support of agency projects or programs. Qualifying experience would involve data collection and analysis; project evaluation and/or analysis; interpretation and application of laws, rules, and regulations; or similar experience.

Required Skills:
  • Knowledge of the health care industry; experience working in a health care setting.
  • Skills in Microsoft Office Suite (Excel, Word, PowerPoint, Teams, Outlook); able to create spreadsheets.
  • Training or experience with accounts payable invoices.
DESIRED ATTRIBUTES/APPLICATION SCORING CRITERIA: If you have these qualities, let us know! It's how we will choose whom to move forward!

Note:You do not need to have all of these qualities to be eligible for this position.
  • Strong organizational skills
  • Technical competency with document preparation, calendaring, and data analysis
  • Strong calendar and meeting management skills
  • Adaptable and flexible
  • Handles sensitive information with discretion and confidentiality
  • Maintains a high standard of conduct at all times
How to Apply:
  • RESUME AND COVER LETTER REQUIRED: In your cover letter, please describe your experience, skills, and knowledge as they relate to the DESIRED ATTRIBUTES/APPLICATION SCORING CRITERIA of the position and explain why you are the best fit for this role. Limit your cover letter to no more than 2 pages and ensure it is in PDF format for accessibility.
  • Ensure your application and/or resume thoroughly reflect your skills, experience (both lived, volunteer, and professional), knowledge, and/or education pertinent to this position, including how you meet the minimum qualifications and any/all desired attributes. Include in your resume dates of employment and descriptions of duties/responsibilities for each position.
  • After you submit your application, please respond to the public records request authorization and gender identity questionnaire. This step will come after you submit and will complete the process. If you are an employee, the tasks will come to your Workday inbox.
  • If you are a veteran, you may receive preference. Click here for more information about veterans' preference. The task to claim preference will come after the public records request and gender identity questionnaire tasks. Click here for a guide on how to upload your documents. For privacy reasons, please do not attach your DD214/DD215/civil service preference letter to your application or combine it with any other required document attachments.
Caution: If you fail to follow these instructions, including failing to attach a resume or cover letter as described above, we will have to disqualify your application. We cannot consider incomplete or late applications.

Additional Information:
  • Hybrid Telework: This position is eligible for a hybrid work arrangement, requiring a minimum of three in-office days per month at the Central Office. There may be times when additional in-office days are necessary due to workload demands. In-office and remote work schedules are reviewed periodically to ensure business needs are met and may be adjusted at any time. Please visit the state's Work Reimagined website for more information.
  • This recruitment will be used to establish a list of qualified candidates to fill multiple, current, and future vacancies.
  • Your application materials are used to determine your starting salary range. Through an equal pay assessment, we will determine the salary offer using the information you provide in your submitted application materials. Please ensure your application materials are detailed, accurate and reflect your skills, experience (paid and unpaid) and education as they relate to the position when applying. For more information on pay equity, click here.
  • The salary range listed is the non-PERS participating rate. If you are already a participating PERS member or once you become PERS eligible, the salary range will increase by 6%. Please review the Classification and Compensation page for more details.
  • This position receives annual increases on anniversary date until the maximum of the salary range is reached.
  • This position is part of the state's management team.
  • Please save a copy of this job announcement for your reference, as it may not be available for you to view after the job closes.
Tentative Recruitment Schedule:
  • 1st Round Interviews: July 16, 2026 (Teams)
  • 2nd Round Interviews: July 23, 2026 (IN-PERSON)


Please note that this timeline is tentative and subject to change as needed.

Would you like to learn more about this position or how our application process works? Join our Recruitment team during our OYA Career Chat Sessions. We can assist you with all your application and agency questions!

Click Here to Register for OYA Career Chats!

About OYA

The Oregon Youth Authority (OYA) is a national leader in the juvenile justice field, pioneering the implementation of a positive human development framework for its work with staff and youth, and using data to match the right youth with the right services. We seek to foster cultural competence and pursue equitable solutions to support youth under our care. Our agency mission is to protect the public and reduce crime by holding youth accountable and providing opportunities for reformation in safe environments.

If you are looking to join a team that values individual and cultural differences and the opportunity to contribute in the success of youth reformation by enriching our workforce with diversity, OYA wants to hear from you!

People of color, women and other members of historically underserved communities are strongly encouraged to apply!

For more information please visit www.oregon.gov/oya.

What's in it for You?
OYA values our employees. We believe that your time outside of the workplace is as valuable as it is inside the workplace. We offer a great work/life balance with flexible work schedules on most positions and a competitive benefits package, including low-cost, high-coverage health insurance, generous time-off, and a competitive retirement plan.

Discover more about working in Oregon state government by clicking here

Additional Information:

Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we are here to serve. OYA is an equal opportunity and affirmative action employer. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be individualized based on merit, competence, performance, and business need.

We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law." The more diverse we are, the better our work will be.

Applicants with a disability may request a reasonable accommodation to participate in the hiring process. For assistance regarding reasonable accommodation or for alternative format please contact OYA Recruitment at 971-345-1236. Oregon Relay Service can be reached by calling 7-1-1.

Pre-employment Checks:

In keeping with our mission, OYA will conduct a criminal record check, per OAR 416 Division 800, a driving record background check and a vulnerable population abuse and neglect check. Information obtained about an individual is confidential. An individual who refuses to consent to a criminal records/background check shall be disqualified from consideration in the position for which you applied. All applicants are subject to additional pre-employment check(s) such as fingerprint based on criminal records check, pre-employment drug screening and/or education verification as required for the position.

In 2003 Congress passed the Prison Rape Elimination Act (PREA), the first federal civil statue focused specifically on addressing sexual violence in juvenile facilities, jails, prisons, and other facilities. In recognition of the rights, safety, and well-being of the youth we serve you will be asked specific questions about your background to ensure our hiring and promotion practices comply with the National PREA standards.

All OYA employees are required to submit to a two-step TB test to establish a TB free "base line." If offered employment and you accept, OYA will offer you the TB testing, and if you refuse, OYA will require the necessary documentation from your personal health care provider as a condition of employment.

All positions in OYA will require the incumbent to serve as a "mandatory reporter" of child abuse.

Visa Sponsorship:

We do not offer Visa sponsorship. If you are hired, you will be required to fill out the US Department of Homeland Security's I-9 form confirming you are able to work in the US. OYA uses E-Verify to confirm that applicants are authorized to work in the United States.

Have Questions?:

For questions about the job announcement, email OYAJobs@oya.oregon.gov.

About the Company

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State of Oregon