Executive Support & Office Administration Manager

JOB TITLE: Executive Support & Office Administration Manager
LOCATION:Bothell, WA
PAY RATE: $57.00/hour

We are a national aerospace and defense staffing agency seeking highly qualified candidates for a position with a top-tier client.

Job Details:

• Job Type: Contract (Long Term)

• Industry: Aerospace / Defense / Aviation

• Benefits: Medical, dental, and vision (Cigna)

• Perks: Bonus potential + Priority access via Tier 1 supplier

• Openings Nationwide: Thousands of opportunities across the U.S.

Qualifying Questions:

• Are you a U.S. Person (U.S. citizen, lawful permanent resident, or protected individual) as defined under ITAR regulations?

• Do you meet the educational and experience requirements for this role?

• Can you commute to the job location or relocate if necessary?

Summary: 

• Provides executive administrative support services to executive committee members including CEO with a high degree of confidentiality and professionalism.

• Uses Outlook for executive calendar management and coordination of meetings.

• Prepares PowerPoint presentations, general reports, and data compilation for executive review.

• Makes domestic and international travel arrangements including lodging, air reservations, and rental cars.

• Completes and files expense reimbursements and manages department procurement cards with monthly reconciliation.

• Prepares letters, reports, forms, schedules, and other materials for executive team.

• Coordinates high-level meetings and events on and off-site throughout the year.

• Collects and enters data into spreadsheets and analyzes data for reporting.

• Maintains day-to-day office functions including office layout, equipment, supplies, and facility organization.

• Supervises administrative staff and divides responsibilities across 5 sites.

Requirements:

• Must be a U.S. Person (as defined by ITAR).

• High School diploma or equivalent.

• 10+ years of high-level administrative support experience.

• 8+ years supporting senior executives.

• Strong Microsoft Office skills (Outlook, Excel, Word, PowerPoint, Access, Project).

• Technical skills to host video and non-video conference meetings.

• Experience managing procurement cards and reconciling monthly statements.

• Experience with data entry, spreadsheet management, and data analysis.

• Experience supervising administrative staff and coordinating across multiple sites.

• Experience coordinating travel logistics and expense reimbursement processing.

About Us:

The Structures Company is a premier national aerospace and defense staffing agency specializing in contract, contract-to-hire, and direct hire placements. We deliver expert workforce solutions across engineering, IT, production, maintenance, and support roles.

As trusted partners to leading aerospace and defense OEMs and Tier 1 suppliers, we connect professionals with career opportunities to grow and excel in aviation, aerospace, and defense.

Eligibility Requirements:

Must be a U.S. Person (U.S. citizen, lawful permanent resident, or protected individual under 8 U.S.C. § 1324b(a)(3)) to comply with ITAR regulations.

Keywords: aerospace, aviation, engineering, maintenance, aircraft design, defense

Take your career to new heights—apply today!

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