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Executive Secretary Senior

Biogensys

Trenton, NJ

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JOB DETAILS
SKILLS
Administrative Management, Administrative Skills, Adobe Product Family, Communication Skills, Conferences, Copying Machines, Customer Experience, Desktop PC, Executive Assistant Skills , Executive Recruiting, Information Technology & Information Systems, Laptop PC, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Multimedia, Needs Assessment, Photocopy, Prepare Correspondence, Printers, Record Keeping, Short Messaging Service (SMS), Social Media, Time Management, Writing Skills
LOCATION
Trenton, NJ
POSTED
Today

We are hiring an Executive Secretary Senior for one of our clients in Trenton, NJ.

Job Description:

  • Required one high level executive assistant to support the Executive Director, Chief Investment Officer (CIO), Chief Administrative Officer (CAO), andChief of Investigations.
  • We anticipate the engagement to up to two months.
  • The executive assistant will be required to manage the executive director and CIO calendar and setup in-person and TEAMs meetings.
  • The executive will assist with receptionist duties, taking and making phones call, draft emails and memos, coordinate executive director communication with senior staff, make copies, and be the primary point of contact for the executive director.
  • The executive assistant will be required to utilize a desktop/laptop computer, printer, telephone, Xerox color copier for scanning, copying, and faxing.
  • The executive assistant must be proficient with the Microsoft Suite, Outlook, Word, PowerPoint, some Excel, andAdobe Professional.
  • The executive assistant knowledge and abilities to include but not limited to:
  • Working cooperatively with associates, subordinates, divisions, and/or departments, and the public.
  • Utilize various types of electronic information systems used by the PFRSNJ.
  • Read, write, speak, understand, and communicate effectively to perform the duties of the position.
  • Receptionist duties such as greeting visitors and answering the PFRSNJ main line.
  • Maintain essential records and files.
  • Prepares correspondence for executive staff and Board of Trustees.
  • Prepares the agenda of meetings, conferences, and hearings.
  • Ensure project target dates and deadlines are met.
  • Represents executive office rare meetings and/or conferences.
  • Provides assignments and instruction to other staff members.
  • Navigate and research related multimedia and social media content.
Education and experience required:
  • The PFRSNJ would prefer a two- or four-year college degree or minimum of 5 years' experience administratively supporting high level executives.
Work hours:
  • 9:00 AM to 5:00 PM
  • Lunch - 1 hour Unpaid
Additional Information:
  • The position does not require any overtime.
  • The position is not eligible for telework.

About Us:

We are specialized in recruiting and deliver the best professional talent of industry and we are committed to deliver best experience for our clients and job seekers. With over two decades of experience in the recruitment industry, we proudly help you to find the next job that matches your professional skills. Our team understands your needs or requirement before starting the recruitment, that enables to find the high quality of talent with high success rate of talent delivery, keeps us continue to be the best in the industry. By responding to this job posting, you are consenting to receive text/SMS messages from us. Thank you.

About the Company

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Biogensys