Executive Secretary

Announcement

Details

Open Date 06/04/2026 Requisition Number PRN45264B Job Title Executive Secretary Working Title Executive Secretary Career Progression Track C Track Level FLSA Code Nonexempt Patient Sensitive Job Code? No Standard Hours per Week 30 Full Time or Part Time? Part Time Shift Day Work Schedule Summary

PBS Utah, KUER 90.1 and Avanza 88.3 are seeking a 30 hour per week Executive Secretary to join our team. This benefited position will often be the first point of contact to visitors, donors, viewers and listeners. The position responsibilities include, but are not limited to, greeting visitors at the Eccles Broadcast Center (EBC), providing excellent customer service, assisting and providing administrative support to departments on a variety of administrative

duties in accordance with specific instructions and established work procedures. The preferred applicant will have excellent written and verbal communication abilities, be self-motivated, professional, and have a service-minded mentality. This is a job share position and flexibility on hours worked is critical.

VP Area President Department 00334 - PBS Utah Location Campus City Salt Lake City, UT Type of Recruitment External Posting Pay Rate Range $17.00 - $18.00 per hour Close Date 09/04/2026 Priority Review Date (Note - Posting may close at any time) Job Summary

PBS Utah, KUER 90.1 and Avanza 88.3 are seeking a 30 hour per week Executive Secretary to join our team. This benefited position will often be the first point of contact to visitors, donors, viewers and listeners. The position responsibilities include, but are not limited to, greeting visitors at the Eccles Broadcast Center (EBC), providing excellent customer service, assisting and providing administrative support to departments on a variety of administrative duties in accordance with specific instructions and established work procedures. The preferred applicant will have excellent written and verbal communication abilities, be self-motivated, professional, and have a service-minded mentality. This is a job share position and flexibility on hours worked is critical.

PBS Utah, KUER and Avanza 88.3 share a commitment to make all Utah communities feel appreciated and connected. This commitment is foundational to our public service missions. Going back to the language of the Public Broadcasting Act of 1967, "It is in the public interest to encourage the development of programming that involves creative risks and that addresses the needs of unserved and underserved audiences." That means reaching everyone in the state is central to our success and the trust we have with Utahns.

Our ideal candidate works as a trusted team member, interfacing with the communities we serve in an engaging and positive manner.

Responsibilities

• Staff the EBC Atrium reception desk. Receives, greets and directs visitors to the appropriate person or department.
• Follows secure building procedures for admitting guests and visitors.
• General office support such as answering and directing phone calls, greeting and directing visitors, maintaining conference room schedules and arranging meetings.
• Arrange and monitor parking moratoriums, reserved stalls, and other parking requests working across campus departments.
• Provides a variety of administrative support as needed; organizes data for entry into a database.
• Assist Utah Public Media's donor services and development teams with inquiries from donors, listeners and viewers, as well as assistance with outbound communications and stewardship.
• May be asked to assist with meetings and events on site.
• Other duties as assigned.

Minimum Qualifications

High school diploma or equivalency (one year of education can be substituted for two years of related work experience). Four years full time secretarial experience or equivalency, word processing and spreadsheet software skills and demonstrated human relation and effective communication skills also required.

Knowledge of business writing preferred.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Department Specific Qualifications:

• Experience with Microsoft Office applications such as Word and Excel.
• Experience with Google Suite.
• High level of professional courtesy and communication skills.
• Ability to use time and resources effectively and efficiently.
• Must be able to work under pressure and meet deadlines.

Preferences

• Excellent verbal and written communication skills.
• Spanish or other second language preferred.

Type Benefited Staff Special Instructions Summary Additional Information

The University is a participating employer with Utah Retirement Systems ("URS"). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS' post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.

Veterans' preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran's status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX (OEO). More information, including the Director/Title IX Coordinator's office address, electronic mail address, and telephone number can be located at the: University of Utah Non‑Discrimination page.

Online reports may be submitted at https://oeo.utah.edu

https://publicsafety.utah.edu/safetyreport/ This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.

As per University of Utah policy 5-108: Transfer of Benefits Eligible Staff Members, a new hire to the University of Utah who is still serving a 12 month probationary period will not be hired into another University of Utah job (a transfer) until the successful completion of the probationary period.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• • Do you have a High School Diploma, GED, or equivalency?

• Yes

• No

• • Do you have 4 or more years of clerical/administrative experience or equivalency? (1 year of college is equivalent to 2 years of work experience)

• Yes

• No

• • How many years of clerical/administrative experience do you have?

• Less than 2 years

• 2 year or more, but less than 4 years

• 4 years or more, but less than 6 years

• 6 years or more, but less than 8 years

• 8 years or more

• • Please indicate your skill level in the use of Microsoft Word:

• Basic

• Intermediate

• Advanced

• • Please indicate your skill level in the use of Microsoft Excel:

• Basic

• Intermediate

• Advanced

• • Indicate your level of knowledge/expertise in business writing:

• None

• Minimal

• Moderate

• Extensive

• • Do you have previous work experience in a college/university environment?

• Yes

• No

• • Are you legally authorized to work in the United States?

• Yes

• No

• • Will you now or in the future require sponsorship for employment visa status (e.g., H-1B status)?

• Yes

• No

Applicant Documents

Required Documents

• Resume
• Cover Letter

Optional Documents

• Historical Only - Do Not Use - See Document Description for More Information - Addendum to the University of Utah - Veteran Only
• Historical Only - Do Not Use - See Description for More Information - Appropriate discharge document (such as DD-2214) - Veteran Only