Executive Secretary II
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Position Summary
The College of Human Medicine seeks an energetic, engaged, and hard-working individual to support several Chairs of new departments created as part of the partnership between MSU and Henry Ford Health. The role provides high-level administrative support to the Chairs of these statewide academic departments, curricular support for specialty-specific electives that are run on eight community campuses, and liaisons with HFH staff, campus administrative teams and CHM HR to process faculty appointments. These departments represent an exciting opportunity to increase the college's educational, clinical and research portfolios.
This position supports Department Chairs physically located in the Detroit community and interacts with CHM community campuses throughout the state and several units on the East Lansing campus. Periodic travel between Detroit and East Lansing is anticipated and will be required.
Primary Responsibilities:
25% Administrative responsibilities
25% Academic responsibilities
15% Communications
15% Human Resources/Finances
Send notices of required training to faculty
15% Scheduling/Meeting support
Coordinate faculty searches and follow-up
5% Other duties as assigned
Minimum Requirements
Knowledge normally acquired through a high school education with course work in word processing, typing, shorthand, and grammar; five to eight years of related and progressively more responsible or expansive work experience in word processing, spreadsheet, database and/or desktop publishing software; presentation and webpage software; or an equivalent combination of education and experience.
Desired Qualifications
Knowledge equivalent to that which normally would be acquired through the first two or three years of college, such as an Associate's degree in a business-related field. Three to five years of related work experience in Executive administrative support. Ability to manage multiple, simultaneous projects and schedules with overlapping timelines and demands; experience working with academic departments, colleges, and public/community organizations; experience coordinating visiting speakers or lecture series by organizing, identifying, and liaising with speakers and presenters; ability to work/think independently, render decisions based on relevant information, use good judgement and maintain confidentiality. Experience arranging and reimbursing domestic and international travel. Demonstrated excellence in communication, organizational, and interpersonal skills and ability to interact with varied constituents in a timely courteous and professional manner; ability to interpret information to coordinate projects and respond to questions; demonstrates a work orientation that includes problem solving, teamwork and adaptability to change, focus on service, and continuous learning for self-improvement. Proficient with Microsoft Office Suite including Word, Excel, Access, Power Point, and Outlook.
Equal Employment Opportunity Statement
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability or protected veteran status.
Required Application Materials
Cover Letter and Resume
Work Hours
STANDARD 8-5
Description of End Date
This is a limited term position funded until 06/30/2028 with possible extension contingent upon funding renewal.
Remote Work Statement
MSU strives to provide a flexible work environment and this position has been designated as remote-friendly. Remote-friendly means some or all of the duties can be performed remotely as mutually agreed upon.
The Bidding Eligibility ends on 06/30/2026 at 11:55 PM