Executive Secretaries and Administrative Assistants

Executive Secretaries And Administrative Assistants

At Cogent Infotech, we believe in creating opportunities that empower individuals and transform organizations. With over 21 years of excellence in consulting and talent solutions, we pride ourselves on building inclusive workplaces anddriving innovation in everything we do. Our diverse teams bring unique perspectives to help deliver cutting-edge solutions to global clients across both public and private sectors.

Location: New Rochelle, NY (10801) Shift Timings: Mon-Fri (8am -5pm) Pay: USD 20/hr – USD 24/hr

Position summary: Provides administrative and operational support for federal reporting and nursing home survey activities, including data entry, document management and correspondence handling, and tracking survey processes. Ensures compliance with federal and state requirements while maintaining organized records and supporting office operations.

Key Responsibilities

• Completing mandatory Federal reporting, data entry and tasks required for Federal reimbursement and maintain RO compliance with Federal nursing home performance measures.
• Creates and maintains files according to Federal and NYS requirements.
• Screen incoming correspondence, refer to appropriate staff and follow up to assure timely response.
• Entering survey data into the iQIES Central Office electronic Federal reporting system.
• Create survey letters to providers, track survey event status in federal system and maintain survey tracking log.
• Receive and process mail, faxing, scanning/photocopying, emailing, and uploading documents
• Organize, bind and file and purge survey documents per DOH policies.
• Generate electronic survey shells and prepare paper survey document packets.
• Provide main reception coverage, maintain adequate office supplies for administration and survey staff.
• Any other ad hoc requests needed by office or survey staff.
• Candidates should be dependable, detail-oriented, and highly motivated individuals able to work in a fast-paced, high-volume office environment.
• The successful candidate should be willing and able to multitask and move from assignment to assignment as deadlines and priorities change.
• Have knowledge of office administration and management; proper grammar, punctuation and spelling, business communications and ability to take notes is necessary.

Minimum Qualifications

• High school diploma (or equivalent)
• 2 year minimum experience working in a professional office setting
• The ability to enter data into, and extract data from, electronic databases.
• The ability to work independently and on a team with different personalities.
• The ability to handle multiple, shifting priorities.
• Good organizational skills, including an ability to organize information into reports

Preferred Qualification

• Familiarity with health care facility surveillance and complaint incidents and investigation correspondence and reporting.
• Familiarity and knowledge of the ASPEN System, Health Commerce System (HCS), and the applications within the HCS such as NYSECON, NFIS, and E-POC.
• Prior experience working within the NYS Department of Health Nursing Home program

Skills

• Microsoft Word
• Outlook
• Excel
• SharePoint

Cogent Infotech is a leading tech consulting firm headquartered in Pittsburgh, PA, offering cutting-edge digital transformation solutions in Cloud, Cybersecurity, Data Analytics and AI. ISO-certified and CMMI Level 3 appraised, we proudly partner with 70+ Fortune 500 companies and 150+ government agencies. Cogent is an equal opportunity employer and does not discriminate based on any protected status under applicable law.