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Executive Secretaries and Administrative Assistants

Cogent Infotech Corporation

Buffalo, NY

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JOB DETAILS
SKILLS
Artificial Intelligence (AI), Capability Maturity Model Integration (CMMI), Cloud Computing, Communication Skills, Computer Systems, Consulting, Data Analysis, Data Entry, Detail Oriented, Documentation, Executive Assistant Skills , Fortune 500 Customers, Government, Health Department, ISO (International Organization for Standardization), Information Technology & Information Systems, Internet Security, Leading Edge Technology, Legal, Maintain Compliance, Multitasking, Operations, Organizational Skills, Photocopy, Presentation/Verbal Skills, Record Keeping, Technical Consulting, Time Management, Writing Skills
LOCATION
Buffalo, NY
POSTED
6 days ago
About US-
At Cogent Infotech, we believe in creating opportunities that empower individuals and transform organizations. With over 23 years of excellence in consulting and talent solutions, we pride ourselves on building inclusive workplaces and driving innovation in everything we do. Our diverse teams bring unique perspectives to help deliver cutting-edge solutions to global clients across both public and private sectors.

Title: Executive Secretaries and Administrative Assistants
Duration: 2 years
Location: Buffalo NY, NY 14203
Shift Timings: Mon-Fri (9:00am to 5:00pm)
Pay: USD 20/hr-USD 22/hr

Position summary:
The role is responsible for maintaining electronic and paper records, processing EMS agency renewals and compliance documentation, managing communications, performing data entry and reporting, coordinating administrative activities, and ensuring accurate recordkeeping in multiple databases while supporting the Division's daily operations.
 
Key Responsibilities:
  • Scan, photocopy, organize, and maintain electronic and paper files.
  • Perform data entry and maintain records in multiple databases and computer systems.
  • Organize incoming communications, documents, and files.
  • Process EMS agency licensure renewals and track agency compliance.
  • Issue compliance verification stickers for Agency Recertification.
  • Verify Clinical Laboratory Improvement Amendments (CLIA) waivers.
  • Send renewal notifications and ensure all required documentation is received.
  • Run reports from various systems and assist with data analysis.
Minimum Qualifications:
  • Experience with data entry and electronic databases.
  • Strong organizational and time management skills.
  • Ability to work independently and collaboratively in a team environment.
  • Ability to manage multiple priorities in a fast-paced environment.
  • Strong attention to detail and accuracy.
  • Excellent verbal and written communication skills.
  • Comfortable communicating by telephone.
Preferred Qualification:
  • Experience working with the New York State EMS system.
  • Previous experience within the New York State Department of Health or another government agency.
Application Process
Resume Review
Initial discussion
Video Screening
Client Interview
 
Cogent Infotech is a leading tech consulting firm headquartered in Pittsburgh, PA, offering cutting-edge digital transformation solutions in Cloud, Cybersecurity, Data Analytics and AI. ISO-certified and CMMI Level 3 appraised, we proudly partner with 70+ Fortune 500 companies and 150+ government agencies.
Cogent is an equal opportunity employer and does not discriminate based on any protected status under applicable law.

About the Company

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Cogent Infotech Corporation