Executive/Personal Assistant
Beacon Hill Staffing Group, LLC
New York, NY(remote)
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JOB DETAILS
SALARY
$90,000–$110,000 Per Year
JOB TYPE
Full-time, Employee
SKILLS
Apple iCloud, Billing, Biology, Calendar Management, Communication Skills, Compensation and Benefits, Continuous Improvement, Credit Analysis, Credit Cards, Detail Oriented, Documentation, Event Management, Executive Assistant Skills , Expense Tracking, Family Planning, Financial Administration, Follow Through, Fortune 500 Customers, Healthcare Administration, Insurance, Legal, Logistics Management, Microsoft Office, Newsletter, Onboarding, Organizational Skills, People Management, Presentation/Verbal Skills, Proofreading, Property Insurance, Property Management, Reconciliation, Record Keeping, Regulations, Sports, Time Management, Travel Planning, Writing Skills
LOCATION
New York, NY
POSTED
8 days ago
Our client is seeking a calm, highly organized Executive Personal Assistant to support a Co‑Chair and her immediate family in a high‑touch, UHNW environment. This role is deeply personal in nature and requires exceptional discretion, emotional intelligence, and the ability to manage complex family logistics with a steady, reassuring presence. Hours are 9:00am-5:30pm with flexibility as needed for events, travel, and urgent matters. This position is fully remote.
Key Responsibilities:
- Provide comprehensive personal support to a Co‑Chair, her spouse, and their child
- Manage detailed family calendars including school, sports, appointments, and travel
- Coordinate family travel, prepare detailed itineraries, and manage logistics across multiple residences
- Liaise with drivers, household staff, property managers, and external vendors
- Own day‑to‑day family financial administration including bill pay, invoice review, credit card reconciliation, and expense tracking
- Coordinate with tax and insurance providers, maintaining accurate records and timely submissions
- Manage insurance matters including home, auto, and personal property policies
- Oversee healthcare administration including appointment tracking, claims submission, and medical documentation
- Support staff management including onboarding/offboarding domestic staff, payroll approval, and staffing coordination
- Assist with event planning for family gatherings, holidays, and special occasions
- Handle ticket purchases, reservations, and RSVPs on behalf of the family
- Proofread and edit correspondence, newsletters, and speeches as requested
Qualifications:
- 3+ years of experience as a Personal Assistant or Executive/Personal Assistant
- Prior experience supporting UHNW individuals or families strongly preferred
- Highly organized with exceptional attention to detail and follow‑through
- Calm, composed demeanor with high emotional intelligence
- Comfortable working with differing communication styles and preferences
- Strong written and verbal communication skills
- Tech‑savvy with experience using Microsoft Office, Google Drive, and iCloud
- Bachelor's degree preferred
Compensation/Benefits:
- Up to $90K-$110K base salary + discretionary bonus
- PTO package
- Fully employer‑paid medical, dental, and vision coverage
- 401(k) plan (no employer contribution) + pension plan
- Wellness benefits including gym discounts
- Summer Fridays
- Weekly catered lunch on Wednesdays
Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.
Benefits Information:
Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)
About the Company
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