Executive/Personal Assistant
Beacon Hill Staffing Group, LLC
New York, NY
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JOB DETAILS
SALARY
$50–$50 Per Hour
JOB TYPE
Full-time, Employee
SKILLS
Administrative Skills, Advertising Scheduling, Apple Hardware, Biology, Calendar Management, Communication Skills, Continuous Improvement, Editing, Event Management, Executive Assistant Skills , Expense Reports, Fortune 500 Customers, Hospitality and Tourism, Interpersonal Skills, Legal, Microsoft Office, Organizational Skills, Presentation/Verbal Skills, Proofreading, Purchasing/Procurement, Regulations, Travel Planning, Venture Capital, Writing Skills
LOCATION
New York, NY
POSTED
11 days ago
Our client, a leading venture capital firm, is seeking a Temporary Executive Assistant/Personal Assistant to support a managing partner. This role is 5 days on site with flexibility for remote days over the summer months. The hours are from 9am-5pm, but the right candidate for the seat will have a true 24/7 mentality. The assignment would start May 18th and last through early November. The role pays up to $50/hr.
Responsibilities:
- Providing business and personal administrative support to Nick Brown
- Calendar management and scheduling coordination
- Email monitoring and drafting on Nick's behalf
- Travel coordination and booking
- Expense report processing and organization (e.g. ensuring and monitoring separation of personal and business expenses and attaining payment approvals)
- Organizing documents and ensuring accurate execution by Nick
- Providing ad hoc scheduling and travel booking support to additional team members as needed, especially when their schedules interact with Nick's
- Leveraging excellent interpersonal skills to provide impeccable guest services
- Greeting and welcoming guests, ensuring their comfort, and mindfully supporting
meeting start and end times
- Greeting and welcoming guests, ensuring their comfort, and mindfully supporting
- Executing and supporting ad hoc special projects
- Event planning and onsite event assistance for an audience of LPs, founders, and
Imaginary VIPs - Proofreading and editing support for external materials
- Personal assistant support as needed including:
- Scheduling and travel bookings in partnership with family members and their
assistants - Light errands; e.g. purchasing products online, sending gifts to VIPs, etc.
- Scheduling and travel bookings in partnership with family members and their
Qualifications:
- Undergraduate degree preferred
- 5+ years of administrative experience at a top-tier institution, supporting high-performing executives and teams
- Forward-thinking, highly organized, and a planner
- Familiarity with vendors and resources in New York City
- Excellent written and verbal communication skills
- Excellent digital skills across Microsoft office suite, Zoom, and Apple hardware
Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.
Benefits Information:
Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)
About the Company
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