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Executive Personal Assistant - Hybrid up to 95k!

Beacon Hill Staffing Group, LLC

Newtown Township, Pennsylvania

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JOB DETAILS
SALARY
$95,000 Per Year
JOB TYPE
Full-time, Employee
SKILLS
Administrative Skills, Artificial Intelligence (AI), Aviation Industry, Biology, Business Support, Communication Skills, Contingency Plans, Continuous Improvement, Detail Oriented, Editing, Establish Priorities, Executive Assistant Skills , Expense Tracking, Fortune 500 Customers, Legal, Logistics, Microsoft Excel, Microsoft Outlook, Organizational Skills, Presentation/Verbal Skills, Problem Solving Skills, Proofreading, Regulations, Travel Planning, Willing to Travel, Writing Skills
LOCATION
Newtown Township, Pennsylvania
POSTED
4 days ago

Our client, a well-established private investment firm, is seeking a highly capable Executive/Personal Assistant to support its Founder & CEO. This is a dynamic, high-visibility role that blends executive support with personal and family coordination, requiring exceptional judgment, discretion, and a hospitality-first mindset.

About the Job:
  • Provide comprehensive executive and personal support across business, personal, and family priorities
  • Manage a highly dynamic, multi-layered calendar with shifting priorities and time-sensitive demands
  • Coordinate complex domestic and international travel, including private aviation, commercial flights, and ground transportation
  • Develop detailed, proactive itineraries with contingency planning (logistics, timing, preferences, and backup plans)
  • Serve as a trusted liaison with internal teams, family office staff, household staff, and external partners
  • Exercise strong judgment in prioritizing meetings, including investor-related commitments and schedule changes
  • Communicate proactively to ensure seamless execution across all engagements
  • Track and support expense coordination across business, personal, and philanthropic activities
  • Support special events, extended stays, and on-the-ground logistics during travel as needed
  • Anticipate challenges and independently problem-solve, presenting thoughtful solutions and clear rationale

About You
  • 2+ years of experience in an Executive Assistant, Personal Assistant, or Administrative Assistant
  • A strong sense of ownership, urgency, and pride in your work
  • High emotional intelligence and the ability to work effectively with a direct, fast-moving principal
  • Excellent written and verbal communication skills, with exceptional attention to detail (editing and proofreading are key)
  • Strong organizational skills and the ability to manage competing priorities and pivot quickly
  • Comfort operating in a high-responsiveness environment (early mornings/evenings as needed)
  • A proactive, resourceful, solutions-oriented mindset
  • The ability to receive direct feedback without taking it personally
  • Strong technical skills, including Outlook and Excel; interest in leveraging new tools/AI is a plus
  • A polished, service-oriented approach with a hospitality or concierge mindset
  • A high level of discretion and ability to handle confidential information
  • A bachelor's degree is required for this role

This position will work on a hybrid basis of the organization's headquarters in Delaware County, requiring an onsite presence 3-4 days a week. Compensation is up to 95,000 annually depending on experience, plus bonus. If you are a dedicated, hardworking professional who is eager to jumpstart their career please apply with a MS Word version of your resume today!

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)

About the Company

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Beacon Hill Staffing Group, LLC

Beacon Hill Staffing Group was founded to set a new standard in search, career placement and flexible staffing. Our niche brands provide direct hire, executive search, temporary staffing, contract consulting and temp/contract-to-hire solutions to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Government Services, Beacon Hill Legal, Beacon Hill Life Sciences, Beacon Hill Solutions and Beacon Hill Technologies by visiting www.beaconhillstaffing.com. Or you can visit one of our branch locations www.beaconhillstaffing.com/locations We look forward to working with you.
COMPANY SIZE
1,000 to 1,499 employees
INDUSTRY
Staffing/Employment Agencies
FOUNDED
2000
WEBSITE
https://www.beaconhillstaffing.com/