Executive / Personal Assistant - Family Office
The Quest Organization
Washington Township (Bergen County), NJ
Executive / Personal Assistant - Family Office
We are seeking a highly organized and discreet Executive/Personal Assistant to support a private family office overseeing multiple residences and entities. This individual will serve as a key point of coordination across financial, operational, and personal matters.
Responsibilities:
- Oversee property operations, vendors, and maintenance across multiple residences
- Coordinate construction and renovation projects with contractors and design professionals
- Manage cash flow, banking, bill pay, and bookkeeping across entities
- Administer insurance policies (property, auto, collections, liability) including renewals and claims
- Support family members with financial, housing, and administrative needs
- Manage domestic staff hiring, onboarding, payroll, and compliance
- Coordinate with accountants on tax documentation and filings
- Oversee office operations, IT infrastructure, and service providers
- Arrange travel (commercial and private) and handle day-to-day logistics
Qualifications:
- 5+ years of relevant experience in a family office or similar environment
- Strong financial and organizational skills
- High level of discretion and attention to detail
- Ability to manage multiple priorities in a fast-paced setting
About the Company
The Quest Organization
For over 30 years, The Quest Organization and its related entities have been a highly respected leader in Executive Search and Business Advisory Services, taking a holistic approach to finding not only the most talented individuals for “C” level executives and Middle Management Professionals, but making sure that our clients have truly defined their need both from a technical perspective and an overall “fit perspective. The hallmark of our success is the extraordinary experience and business acumen of our professional staff with a combined 50+ years of achievements in Executive Search and Advisory Services.
With backgrounds as CPAs in the Big “4″ and as financial professionals in industry, we are uniquely positioned to provide our clients with meaningful hiring recommendations, grounded in a thorough understanding of their overall business including their operations, finance, accounting, human capital and sales.
Our staff through their daily transactions in the employment marketplace and extensive participation in regional business organizations, is well positioned to provide candidates from mid level to CEO’s with insightful advice on career planning and positioning. Every candidate that we represent, benefits from a comprehensive interview to ensure they are considered for appropriate opportunities which match their capabilities, experience, desired compensation and quality of life attributes. We are known to provide the most meticulous interview preparation and follow through in the industry.