Executive Operations Partner

Position Overview

Ultimate Staffing is actively seeking a dynamic and experienced Executive Operations Partner to join their client's esteemed team in California. This role is designed for an individual who thrives in a fast-paced, growth-oriented environment and is looking to transition into a Chief of Staff position over time. The Executive Operations Partner will serve as a strategic ally to the CEO, enhancing operational efficiency and driving key initiatives across the organization.

Note: This role is 100% on-site in San Jose. No options for Hybrid / Remote.

Responsibilities

Executive Partnership

• Manage complex calendar and inbox with a focus on prioritization and business impact.
• Prepare meeting briefs, agendas, and follow-up action tracking.
• Coordinate domestic and international travel.
• Serve as a key liaison across internal and external stakeholders.
• Handle confidential matters with discretion.

Operations & Business Support

• Track and drive progress on initiatives across multiple departments.
• Build executive dashboards, reports, and status updates.
• Improve workflows and operational efficiency.
• Support leadership alignment and cross-functional collaboration.

Strategic & Project Support

• Assist with CEO-led initiatives and special projects.
• Support planning, execution, and accountability across teams.
• Contribute to process improvements and implementation of tools/systems.
• Help scale operations and reporting infrastructure.

Qualifications

• 10+ years of experience in executive support, business operations, project management, or similar roles.
• Experience supporting senior executives or founders in fast-paced environments.
• Strong organizational, communication, and analytical skills.
• Advanced proficiency in Microsoft Office and/or Google Workspace.
• High level of discretion and professionalism.

Preferred Experience

• Experience in construction, real estate development, or operations-heavy environments.
• Experience with executive reporting and dashboards.
• Exposure to strategic initiatives or cross-functional program management.
• Familiarity with process improvement or workflow tools.

Work Hours

Monday - Friday, 8:00 AM - 5:00 PM

Benefits

The role offers competitive compensation ranging from $150,000 to $200,000 per year, with additional bonus opportunities. This position is classified as a supervisory role, providing excellent career advancement prospects.

Additional Details

This is not a traditional Executive Assistant role. The selected candidate will act as a true business partner to the CEO, helping drive execution, manage priorities, and support key initiatives across the organization. This role is designed to grow into a Chief of Staff-level position over time.

Ideal Candidate

• Proactive, not reactive.
• Highly organized and detail-oriented.
• Comfortable working in fast-moving environments.
• Strong communicator with executive presence.
• Interested in growing into a strategic leadership support role.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.