Executive Management Assistant

Job Announcement

The City of Chandler Mayor and Council's Office is currently seeking qualified individuals interested in joining our team as an Executive Management Assistant. The position is scheduled to work Monday - Friday, 8:00 AM - 5:00 PM. This is not a remote or hybrid position.Current City of Chandler employees may only hold one position and are not eligible for additional part-time or secondary positions within the City of Chandler.

Why work for Chandler?

• Open and collaborative environment
• Up to 8 hours paid time off annually to volunteer in the community
• Dress code is business casual, with jeans on Fridays
• 3 medical plans to choose from along with dental and vision coverage
• Accrue 130 hours paid vacation in your first year, eligible for use immediately following accrual
• Accrue 96 hours paid sick leave in your first year, eligible for use immediately following accrual
• 12 paid holidays annually, with the potential for additional holiday leave the end of 2026, subject to approval by the City Manager
• Become part of the Arizona State Retirement System with a 100% city contribution match
• City contributions of 1% gross wages per pay period to deferred compensation
• Robust Employee Wellness program with $350 incentive
• Professional development opportunities
• Tuition reimbursement up to $5,250 annually
• Free Tumbleweed Recreation Center membership
• Flexible schedule/remote work options (when available)

Who we are

The Mayor & Council Office serves as the administrative and operational support team for Chandler's elected officials, providing professional assistance to the Mayor and City Council in carrying out their responsibilities to the community. The office coordinates a wide range of activities, including constituent services, community engagement, intergovernmental relations, policy implementation, scheduling, communications, and special projects. Working closely with City departments, external stakeholders, and community partners, the Mayor & Council Office helps facilitate communication, advance Council priorities, and support effective local governance.

Who we are looking for

Our new team member will have a passion for customer service, teamwork, and collaboration. We are seeking someone to provide executive-level administrative support to City Council. Duties include drafting complex correspondence and reports, resolving constituent concerns, managing executive calendars and travel, and maintaining strict confidentiality. The ideal candidate will demonstrate professionalism and sound judgment when navigating politically sensitive environments and interactions.

Minimum qualifications

• An Associate's Degree in Public or Business Administration or a related field; and
• 3 years of progressively responsible and related experience in researching and analyzing data, responding to resident/customer requests and/or program management; and
• A valid Driver's License with acceptable driving record; or
• Any equivalent combination of experience and training which provides the knowledge and abilities necessary to perform the work.

Desired qualifications

• Experience working with elected officials, senior leadership, and the public.
• Experience managing calendars, travel coordination, and multiple competing deadlines.
• Experience drafting formal correspondence and reports.
• Ability to interpret and apply policies and procedures.

This is a regular full-time position, subject to a 6-month probationary period. A register of qualified candidates will be active for 4 months should another position become available. The City of Chandler will conduct a driving record check as a condition of employment. An offer of employment is contingent upon acceptable results. All applicants hired will be required to be fingerprinted with successful results as a condition of continued employment. Applicants for employment and volunteer opportunities should be aware of the City of Chandler's policies concerning the use of drugs and alcohol. These policies have not been altered by the passage of Proposition 207. The use of recreational marijuana is a violation of the city's Drug Free Workplace Policy. Certain positions within the city are required to submit to a pre-employment drug test. A positive result for drugs tested under the policy, including recreational marijuana, may be grounds for withdrawal of an offer of employment or volunteer opportunity. The examination process may vary if determined necessary.

The City of Chandler is committed to Equal Opportunity and Reasonable Accommodation.