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Executive Coordinator

Deacon Recruiting

San Antonio, TX

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JOB DETAILS
SKILLS
Administrative Skills, Business Operations, Calendar Management, Cross-Functional, Detail Oriented, Document Management, Establish Priorities, Executive Assistant Skills , Follow Through, Leadership, Logistics, Materials Tracking, Mentoring, Microsoft Office, Operations Processes, Organizational Skills, Team Player, Time Management
LOCATION
San Antonio, TX
POSTED
30+ days ago
Executive Coordinator – San Antonio, TX

THIS ORGANIZATION OFFERS…
  • A highly stable, values-driven family office with long-term, thoughtful growth
  • Direct partnership with senior leadership
  • A collaborative, respectful culture that prioritizes mentorship and longevity
  • Meaningful involvement in both business operations and philanthropic initiatives
  • Strong emphasis on employee engagement, communication, and community impact

YOUR TYPICAL DAY…
  • Lead end-to-end coordination of Board, leadership, and executive meetings, including materials, logistics, and follow-up
  • Manage complex executive calendars, prioritizing competing demands and aligning with organizational priorities
  • Oversee Board materials and governance workflows within Diligent, ensuring accuracy and timeliness
  • Coordinate cross-functional stakeholders to ensure seamless execution of meetings and initiatives
  • Drive administrative and operational processes, including communications, approvals, and documentation management
YOU HAVE / BACKGROUND PROFILE… 
  • 5–7 years of executive coordination, executive support, or administrative operations experience
  • Proven ability to manage complex calendars, Board processes, and leadership-level coordination
  • Advanced proficiency in Microsoft Office and strong organizational/time management skills
  • Experience handling confidential information with discretion and sound judgment
  • A proactive, service-oriented mindset with exceptional attention to detail and follow-through

EXTRA CREDIT / NICE TO HAVES… 
  • Experience with Board management platforms 
  • Background supporting family office, foundation, or governance environments
  • Bachelor’s degree or equivalent combination of education and experience
For a confidential conversation:  Lauren Costley | Senior Director | lcostley@deaconrecruiting.com | 210.807.5627

About the Company

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Deacon Recruiting